Supplier Refund

From eStream Software

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  • To receive the refund for the amount over paid to supplier.
  • To off-set against the unapplied amount for Supplier Payment and Credit Note.
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Supplier Refund - Basic Entry

1. Click on New button.
2. See the New Supplier Refund entry form screenshot below.
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3. Select the Supplier Code. Direct key-in and search by either Supplier code or name.
4. Select the Payment Method (bank or cash account) in Received In.
5. Enter the Refund Amount (follow the bank account currency).
6. Below is the example of the entry created:
Supplier-Supplier Refund-03.jpg
Double Entry will be:-
                                    DR          CR
 Bank Acc                   RM3,590.00
 Supplier Control Acc                   RM3,590.00

7. Enter Bank Charges if there is a bank charges.
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8. Lets said the bank charges = Rm2.00, therefore the double entry posting will be:-
                                    DR          CR
 Bank Charges                   RM2.00
 Bank Account                               RM2.00

9. Enter the cheque number, cash or TT into Cheque No. field.
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Supplier Payment - Knock-Off

Purpose to knock-off the invoices:
1. To show the outstanding invoices in Supplier Aging Report.
2. To indicate the payment knock-off the invoices in Supplier Statement.

Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).
2. Unapplied Amt will be reduced by the knock-off amount entered.
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Document Knock-Off

1. You can tick on the outstanding documents.
2. Unapplied Amt will be reduced by the knock-off amount ticked.
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Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.
2. Unapplied Amt will be reduced according to the outstanding balance.
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Refund Unapplied amount shows the supplier refund amount not allocated/knock-off against any unapplied amount in supplier payment and credit note.

Supplier Refund - Attachment

  • It is very useful to attach any supporting documents.
  • In future, you able to retrieve and refer the attachment file easily.
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1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
Supplier-Supplier Refund-09b.jpg

Supplier Refund - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.

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3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

Supplier-Supplier Refund-10b.jpg

5. You will get prompted the Save changes? message. Click YES to save it.

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Supplier Refund - Description

  • To show the supplier refund description in the Supplier Statement, eg. Refund For SC-00002 & PV-00004..
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  • Sample of supplier statement screenshot below.
Supplier-Supplier Refund-11b.jpg

See Also