Supplier Payment

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Menu: Supplier | Supplier Payment...

Introduction

  • To record the payment amount to Suppliers.
  • To off-set against the outstanding supplier invoices.
Supplier-Supplier Payment-01.jpg


Supplier Payment - Basic Entry

1. Click on New button.
2. See the New Supplier Payment entry form screenshot below.
Supplier-Supplier Payment-02.jpg


3. Select the Supplier Code. Direct key-in and search by either Supplier code or name.
4. Select the Payment Method (bank or cash account) in Payment By.
5. Enter the Paid Amount (follow the bank account currency).
6. Below is the example of the entry created:
Supplier-Supplier Payment-03.jpg
Double Entry will be:-
                                    DR         CR
 Supplier Control Acc       RM2,500.00
 Bank Account                          RM2,500.00


7. Enter Bank Charges if there is a bank charges.
Supplier-Supplier Payment-04.jpg
8. It will auto post the following double entry:-
                                    DR         CR
 Bank Charges                   RM2.00
 Bank Account                              RM2.00


9. Enter the cheque number, cash or TT into Cheque No. field.
Supplier-Supplier Payment-05.jpg

Supplier Payment - Knock-Off

Purpose to knock-off the invoices:
1. To show the outstanding invoices in Supplier Aging Report.
2. To indicate the payment knock-off the invoices in Supplier Statement.
3. To remove / recover from the GST Bad Debt Relief on outstanding more than 6 months


Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).
2. Unapplied Amt will be reduced by the knock-off amount entered.
Supplier-Supplier Payment-06.jpg


Document Knock-Off

1. You can tick on the outstanding documents.
2. Unapplied Amt will be reduced by the knock-off amount ticked.
Supplier-Supplier Payment-07.jpg


Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.
2. Unapplied Amt will be reduced according to the outstanding balance.
Supplier-Supplier Payment-08.jpg


Note:
Unapplied amount shows the Supplier payment amount not allocated/knock-off against any outstanding invoices and debit note.

Supplier Payment - Attachment

  • It is very useful to attach any supporting documents.
  • In future, you able to retrieve and refer the attachment file easily.
Supplier-Supplier Payment-09.jpg


1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
Supplier-Supplier Payment-09b.jpg


Supplier Payment - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.

Supplier-Supplier Payment-10.jpg

3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

Supplier-Supplier Payment-10b.jpg


5. You will get prompted the Save changes? message. Click YES to save it.

Customer Invoice-Note2.jpg


Supplier Payment - Description

  • To show the Supplier payment description in the Supplier Statement, eg. Payment For Jan & Feb 2016.
Supplier-Supplier Payment-11.jpg


  • Sample of Supplier statement screenshot below.
Supplier-Supplier Payment-11b.jpg


See Also