Customer Contra: Difference between revisions

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(Created page with "''Menu: Customer | Customer Contra...'' ==Introduction== * To make settlement of the outstanding between both customer and supplier accounts without any monetary transactions...")
 
 
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* It will use an intermediate accounts known as '''Contra Account'''. This account balance must be '''ZERO'''.  
* It will use an intermediate accounts known as '''Contra Account'''. This account balance must be '''ZERO'''.  


::[[File:Customer-Customer Contra-01.jpg|640px]]
[[File:customer contra browse.png|800px|center]]


<br />
==Customer Contra - Basic Entry==
:1. Click on '''New''' button.
:2. See the New Customer Contra entry form screenshot below.
[[File:customer contra newsample2.png|800px|center]]


==Customer Refund - Basic Entry==
:1. Click on '''New''' button. <br />
:2. See the New Customer Refund entry form screenshot below.<br />
::[[File:Customer-Customer Refund-02.jpg|640px]]
<br />


:3. Select the Customer Code. Direct key-in and search by either '''customer code''' or '''name'''.<br />
:3. Select the Customer Code. Direct key-in and search by either '''customer code''' or '''name'''.
:4. Select the '''Payment Method''' (bank or cash account) in '''Payment by'''.<br />
:4. Enter the '''Contra Amount''' (follow the customer currency).
:5. Enter the '''Refund Amount''' (follow the bank account currency).<br />
:5. Below is the example of the entry created:
:6. Below is the example of the entry created:<br />
[[File:customer contra newsample.png|800px|center]]
::[[File:Customer-Customer Refund-03.jpg|640px]]<br />


  Double Entry will be:-
  Double Entry will be:-
                                     DR         CR
                                     DR           CR
   Customer Control Acc       RM6,840.00
   Contra Acc               RM 100.00
   Bank Acc                             RM6,840.00
   Customer Control Acc                   RM 100.00
<br />


:7. Enter '''Bank Charges''' if there is a bank charges.
'''Tips:'''
::[[File:Customer-Customer Refund-04.jpg|640px]]<br />
To ensure the contra account has set properly. [[http://www.sql.com.my/wiki/Options_(Acc)#Default_Account|Default Contra Account]]


:8. Lets said the bank charges = Rm2.00, therefore the double entry posting will be:-
==Customer Contra - Knock-Off==
                                    DR        CR
Purpose to knock-off the invoices:
  Bank Charges                  RM2.00
:1. To show the outstanding invoices in '''Customer Aging Report'''.
  Bank Account                              RM2.00
:2. To indicate the contra knock-off the invoices in '''Customer Statement'''.
<br />


:9. Enter the cheque number, cash or TT into '''Cheque No.''' field.
===Document Knock-Off===
::[[File:Customer-Customer Refund-05.jpg|640px]]<br />
:1. You can enter the '''knock-off amount''' into '''Pay''' column (auto tick).
 
:2. '''Unapplied Amt''' will be reduced by the knock-off amount entered.
==Customer Refund - Knock-Off==
[[File:customer contra knockoff.png|800px|center]]
:Purpose to knock-off the invoices:
::1. To show the outstanding invoices in '''Customer Aging Report'''.
::2. To indicate the refund knock-off the invoices in '''Customer Statement'''.
<br />


===Partial Knock-Off===
===Partial Knock-Off===
:1. You can enter the '''knock-off amount''' into '''Pay''' column (auto tick).
:1. You can enter the '''knock-off amount''' into '''Pay''' column (auto tick).
:2. '''Unapplied Amt''' will be reduced by the knock-off amount entered.
:2. '''Unapplied Amt''' will be reduced by the knock-off amount entered.
::[[File:Customer-Customer Refund-06.jpg|640px]]
[[File:Customer-Customer Contra-04.png|800px|center]]
<br />


===Document Knock-Off===
:1. You can tick on the outstanding documents.
:2. '''Unapplied Amt''' will be reduced by the knock-off amount ticked.
::[[File:Customer-Customer Refund-07.jpg|640px]]
<br />


===Random Knock-Off===
===Random Knock-Off===
:1. You can click on the '''Pay''' column. It will auto tick on the outstanding documents.  
:1. You can click on the '''Pay''' column. It will auto tick on the outstanding documents.  
:2. '''Unapplied Amt''' will be reduced according to the outstanding balance.
:2. '''Unapplied Amt''' will be reduced according to the outstanding balance.
::[[File:Customer-Customer Refund-08.jpg|640px]]
[[File:Customer-Customer Contra-06.png|800px|center]]
<br />


  '''Note:'''
  '''Note:'''
  '''Refund unapplied amount''' shows the customer refund amount not allocated/knock-off against any unapplied amount in customer payment and credit note.
  '''Refund unapplied amount''' shows the customer contra amount not allocated/knock-off against any outstanding invoices and debit note.
<br />


==Customer Refund - Attachment==
==Customer Contra - Attachment==
* It is very useful to attach any supporting documents.  
* It is very useful to attach any supporting documents.  
* In future, you able to retrieve and refer the attachment file easily.
* In future, you able to retrieve and refer the attachment file easily.
::[[File:Customer-Customer Refund-09.jpg|640px]]
:1. You have to point to the attachment section.
<br />
:2. Click on ( + ) button to insert the filename path.
:3. See the sample screenshot below.
[[File:cust contra-attach.png|800px|center]]
 
==Customer Contra - Note==
:1. Click on the Note section '''(on the LEFT side bar)'''.
:2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.
[[File:Customer-Customer Contra-08.jpg|800px|center]]
:3. You can start key-in the note. See the example screenshot below.
:4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.
[[File:Customer-Customer Contra-08b.jpg|800px|center]]
:5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
[[File:Customer Invoice-Note2.jpg|center]]


:1. You have to point to the attachment section.<br />
==Customer Contra - Description==
:2. Click on ( + ) button to insert the filename path.<br />
* To show the customer contra description in the Customer Statement, eg. '''Contra IV-00005 '''.<br />
:3. See the sample screenshot below.<br />
[[File:Customer-Customer Contra-09.jpg|800px|center]]
::[[File:Customer-Customer Refund-09b.jpg|640px]]
* Sample of customer statement screenshot below.
<br />
[[File:Customer-Customer Contra-09b.jpg||800px|center]]


==Customer Refund - Note==
==GL Ledger - Contra Account==
1. Click on the Note section '''(on the LEFT side bar)'''.<br />
''Menu: GL | Print Ledger Report...''
2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.<br />
::[[File:Customer-Customer Refund-10.jpg|640px]]
3. You can start key-in the note. See the example screenshot below.<br />
4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.<br />
::[[File:Customer-Customer Refund-10b.jpg|640px]]
<br />


5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
:1. Select the date range.
::[[File:Customer Invoice-Note2.jpg|400px]]
:2. Select the account code, eg. '''450-000 CONTRA ACCOUNT'''.
:3. Tick on '''General Ledger'''.
:4. Click '''Apply''' button.
:5. Example of the '''Contra Account''' ledger as shown below.
::[[File:Customer-Customer Contra-00.jpg||640px]]
<br />
<br />


==Customer Refund - Description==
'''Note:'''
* To show the customer refund description in the Customer Statement, eg. '''Refund For CN-00002 & OR-00004'''.<br />
Contra Account should be zero balance after both customer and supplier contra are same amount.
::[[File:Customer-Customer Refund-11.jpg|640px]]
<br />


* Sample of customer statement screenshot below.
::[[File:Customer-Customer Refund-11b.jpg||640px]]
<br />
<br />


==See Also==
==See Also==
* [https://wiki.sql.com.my/wiki/account4:Contents SQL Accounting]
* [[Print Customer Statement]]
* [[Supplier Contra]]
* [[Customer Payment]]
* [[Customer Payment]]
* [[Customer Credit Note]]
* [[Customer Credit Note]]

Latest revision as of 04:57, 15 June 2021

Menu: Customer | Customer Contra...

Introduction

  • To make settlement of the outstanding between both customer and supplier accounts without any monetary transactions.
  • It will use an intermediate accounts known as Contra Account. This account balance must be ZERO.
Customer contra browse.png

Customer Contra - Basic Entry

1. Click on New button.
2. See the New Customer Contra entry form screenshot below.
Customer contra newsample2.png


3. Select the Customer Code. Direct key-in and search by either customer code or name.
4. Enter the Contra Amount (follow the customer currency).
5. Below is the example of the entry created:
Customer contra newsample.png
Double Entry will be:-
                                    DR           CR
 Contra Acc                RM 100.00
 Customer Control Acc                   RM 100.00
Tips:
To ensure the contra account has set properly. [Contra Account]

Customer Contra - Knock-Off

Purpose to knock-off the invoices:

1. To show the outstanding invoices in Customer Aging Report.
2. To indicate the contra knock-off the invoices in Customer Statement.

Document Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).
2. Unapplied Amt will be reduced by the knock-off amount entered.
Customer contra knockoff.png

Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).
2. Unapplied Amt will be reduced by the knock-off amount entered.
Customer-Customer Contra-04.png


Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.
2. Unapplied Amt will be reduced according to the outstanding balance.
Customer-Customer Contra-06.png
Note:
Refund unapplied amount shows the customer contra amount not allocated/knock-off against any outstanding invoices and debit note.

Customer Contra - Attachment

  • It is very useful to attach any supporting documents.
  • In future, you able to retrieve and refer the attachment file easily.
1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
Cust contra-attach.png

Customer Contra - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
Customer-Customer Contra-08.jpg
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.
Customer-Customer Contra-08b.jpg
5. You will get prompted the Save changes? message. Click YES to save it.
Customer Invoice-Note2.jpg

Customer Contra - Description

  • To show the customer contra description in the Customer Statement, eg. Contra IV-00005 .
Customer-Customer Contra-09.jpg
  • Sample of customer statement screenshot below.
Customer-Customer Contra-09b.jpg

GL Ledger - Contra Account

Menu: GL | Print Ledger Report...

1. Select the date range.
2. Select the account code, eg. 450-000 CONTRA ACCOUNT.
3. Tick on General Ledger.
4. Click Apply button.
5. Example of the Contra Account ledger as shown below.
Customer-Customer Contra-00.jpg


Note:
Contra Account should be zero balance after both customer and supplier contra are same amount.


See Also