Maintain Employee

Human Resource | Maintain Employee

Introduction

In this window to keep all the employee bio data/profile & Payroll Information.

Maintain Employee

Personal

Click the Change Password button & enter the password if you wanted to allow the Employee to login to see his/her own payroll data & report
Remember to untick the Active for any employee had resign before process the payroll.

Field Name	Properties
Code	Definition : Employee code Field Type : Alphanumerical Length : 30
Job Title	Definition : Employee Job Title Field Type : Alphanumerical Length : 60
Name	Definition : Full Employee Name Field Type : Alphanumerical Length : 160
Active	Definition : Unchecked if the selected employee is resigned. Field Type : Boolean
Gender	Definition : The employee Sex Data Options : Male or Female
D.O.B	Definition : The employee Date of Birth Field Type : Date (dd/MM/YYYY)
Address	Definition : Employee Correspondence Address Field Type : Alphanumerical Length : 60 (for Each Line)
Phone	Definition : Employee Correspondence Phone Number Field Type : Alphanumerical Length : 20 (for Each Line)
Mobile	Definition : Employee Handphone Number Field Type : Alphanumerical Length : 20
Email	Definition : Employee E-Mail Address Field Type : Alphanumerical Length : 60
New IC	Definition : Employee New Identity Card Number Field Type : Numerical Length : 20 (XXXXXX-XX-XXXX)
Old IC	Definition : Employee Old Identity Card Number Field Type : Alphanumerical Length : 20
Passport	Definition : Employee Passport Number Field Type : Alphanumerical Length : 20
Immigration No	Definition : Employee Imigration Number Field Type : Alphanumerical Length : 20
Change Password	Definition : A password for Employee so he/she can self login to print his/her report (Eg EA,payslip,etc) Field Type : Alphanumerical

Grouping

In this tab is use for report grouping for the selected employee. It can be either by

• Branch
• Group
• Department
• Category
• Country
• Race
• Project
• Job
• Task
• Calender
• Leave Group
  

Family

In this tab is use to keep the his/her spouse/family information.
It is useful in case anything happen to the employee we able to inform/contact his/her spouse/family

Field Name	Properties
Spouse Name	Definition : Employee husband/wife full name Field Type : Alphanumerical Length : 160
Spouse Address	Definition : Employee husband/wife Correspondence Address Field Type : Alphanumerical Length : 60 (for Each Line)
Spouse Phone	Definition : Employee husband/wife Correspondence Phone Number Field Type : Alphanumerical Length : 20 (for Each Line)
Spouse Mobile	Definition : Employee husband/wife Handphone Number Field Type : Alphanumerical Length : 20
Tax Branch	Definition : Employee husband/wife Tax Branch Field Type : Alphanumerical Length : 40
Tax No	Definition : Employee husband/wife Tax Number Field Type : Alphanumerical Length : 20
Spouse IC No	Definition : Employee husband/wife New Identity Card Number Field Type : Alphanumerical Length : 20

Payroll Info

Field Name	Properties	Field Name	Properties
Wages Type	Definition : Employee Wages Category Type	SOCSO No	Definition : Employee SOCSO Number Field Type : Alphanumerical Length : 20
Wages	Definition : Employee wages amount Field Type : Numerical	SOCSO Type	Definition : Employee SOCSO Category Data Options : First Category, Second Category or No SOCSO
Contribution	Definition : Employee Contribution Type	Tax Branch	Definition : Employee Tax Branch Field Type : Alphanumerical Length : 40
Frequency	Definition : Employee payment Frequency	Tax No	Definition : Employee Tax Number Field Type : Alphanumerical Length : 20
Payment Method	Definition : Employer Payment Method	Marital Status	Definition : Employee marriage status Data Options : Single, Married, Divorced or Widow
Bank	Definition : Employee Bank	Spouse Working	Definition : Tick if the Employee husband/wife is working Field Type : Boolean
Bank Account No	Definition : Employee Bank Account Number Field Type : Alphanumerical Length : 20	Spouse Disabled	Definition : Tick if the Employee husband/wife is disable person Field Type : Boolean
Self Disabled	Definition : Tick if the Employee is disable person Field Type : Boolean	Tax Category	Definition : Employee Tax Category. Only can select if Override Tax Category is Tick.
Resident	Definition : Untick if the Employee Foreigner Field Type : Boolean Non-Resident requirement and tax rate, refer to Non-Resident	Override Tax Category	Definition : Tick if don't wanted System Automatic Calculate the Employee Tax Category Field Type : Boolean
EPF No	Definition : Employee EPF(KWSP) Number Field Type : Alphanumerical Length : 20	EA Serial No	Definition : Employee EA Serial Number (Given by LHDN Department) Field Type : Alphanumerical Length : 8
NK	Definition : Employee NK Code (can be seen on EPF Borang A) Field Type : Alphanumerical Length : 1	Join Date	Definition : Employee Join the Company Date Field Type : Date (dd/MM/yyyy)
Initial	Definition : Employee Initial Code (Given by EPF Department) Field Type : Alphanumerical Length : 3	Confirm Date	Definition : Employee Confirmation Date Field Type : Date (dd/MM/yyyy)
		Resign Date	Definition : Employee Resign Date Field Type : Date (dd/MM/yyyy)

Allowance

In this Tab is to enter the Fixed Allowance entitled for each month for selected Employee.

Deduction

In this Tab is to enter the Fixed Deduction entitled for each month for selected Employee.

Note

In this Tab user can load the Photo & other Information for the selected Employee.
For Photo please try

1. Save in Jpeg file.
2. The Jpeg file size limit as 200KB
   

History

In this tab is to show the list of history changes in this selected Employee.
Select the Increment at the type column in order to print the Increment Letter (HR.Employee.Increment.Report).

Field Name	Properties
Post Date	Definition : Date of the data changes Field Type : Date
Type	Definition : Changes History Type
Description	Definition : Detail of Data changes

Child

In this tab is to list out all taxable children(s).

Field Name	Properties
Name	Definition : Employee Tax Deductable Children full name Field Type : Alphanumerical Length : 160
D.O.B.	Definition : Employee Tax Deductable Children date of birth. Field Type : Date (dd/MM/yyyy) Data Option : Optional (i.e. may leave it empty if don't wanted system calculate the Children Age)
Tax Code	Definition : Tax Deductable Children code.
Rate	Definition : Rate for Tax Deductable Field Type : Numerical Data Options : 1 or 0.5
Number of Children	Definition : Number of Children is use for Tax Calculation. (Auto Calculate)

Attachments

Here user can attach the file to selected employee (eg Letter of Offer).
Make sure the file is keep in the server as the system only keep the file link/path only.