Import-Asset Master List

Quick Import Asset List

Menu: File | Import | Excel Files...

1. Download the Asset Master Template

2. Click Open folder button.

3. Select the Asset Template excel file...

4. Click Execute (Direct Import). Click Verify if you wish to verify the excel data before import.

NOTE: 
Asset import function available in SQL Account version 5.2022.948.826 and above.

Preparation-Asset Master Import Excel Template

Download the Asset Master Template

Asset Master Template (xlsx)

Sheet Name	Refer to
FA.GROUP.OPF	Maintain Asset Group
FA.ITEM.OPF	Maintain Asset Item
FA.ITEM.OPF.DeprSche	Maintain Asset Item - Depreciation Schedule tab
FA.ITEM.OPF.Project	Maintain Asset Item - Project tab

NOTE: 
DO NOT rename the sheet name.

1. FA.GROUP.OPF (Maintain Asset Group)

FA.GROUP.OPF

Column	Length	Note
Code	20	Asset Group Code, eg. Furniture)
Description	160	Asset Group Description, eg. Furniture & Fittings
DeprMethod	1 (Integer)	Depreciation Method, eg. 1 : Straight Line Method
AssetAcc	10	Eg. Furniture & Fittings under Non-Current Assets (B/S)
AccumDeprAcc	10	Eg. Accumulated Depreciation - Furniture & Fittings under Non-Current Assets (B/S)
DeprAcc	10	Eg. Depreciation account under Expenses (P&L)
DisposalGainAcc	10	Eg. Disposal Gain account under Other Income / Expenses (P&L)
DisposalLossAcc	10	Eg. Disposal Loss account under Expenses (P&L)

Example :

Code	Description	DeprMethod	AssetAcc	AccumDeprAcc	DeprAcc	DisposalGainAcc	DisposalLossAcc
Furniture	Furniture & Fittings	1	200-200	200-205	923-000	530-999	980-999
MV	Motor Vehicle	1	200-400	200-405	923-000	530-999	980-999

2. FA.ITEM.OPF (Maintain Asset Item)

FA.ITEM.OPF

Column	Length	Note
Code	20	Asset Code, eg. FF-0001
Description	160	Asset Description, eg. Chairs, Table
Asset Group	20	Asset Group, eg. Furniture
Agent	10	Assigned an agent if any
Area	10	Assigne an area if any
AcquireDate	Date	Purchase date
Cost	Currency	Purchase cost
UsefulLife	Float	Useful life in year, eg. 5 years, 3.3 years
DeprFrequency	1 (Integer)	1 : Monthly 2 : Quarterly 3 : Half Yearly 4 : Yearly
Residual	Float	Resellable value

Example

Code	Description	Asset Group	Agent	Area	AcquireDate	Cost	UsefulLife	DeprFrequency	Residual
FF-001	Chairs	Furniture	----	KL	13/10/2022	12,000.00	10	1	100.00
FF-002	Meeting Table	Furniture	----	KL	23/01/20021	15,000.00	10	2	0.01
MV-001	TOYOTA VIOS 1.5 / RED	MV	YUKI	SEL	17/03/2020	88,000.00	5	4	30,000.00

3. FA.ITEM.OPF.DeprSche (Maintain Asset item-Depreciation Schedule)

FA.ITEM.OPF.DeprSche

Column	Length	Note
Code	20	Asset Code, eg. FF-0001
ScheDate	Date	Schedule depreciation posting date
Description	160	Depreciation description
Amount	Currency	Depreciation amount base on the depreciation frequency

Depreciation Frequency

Monthly

No of Row	Useful life X 12 months 5 years x 12 months	60
Amount	(Cost - Residual)/No of Rows (88,000 - 30,000) / 60	966.67

Quarterly

No of Row	Useful life X 4 Quarters 5 years x 4 quarters	20
Amount	(Cost - Residual)/No of Rows (88,000 - 30,000) / 20	2,900

Half Yearly

No of Row	Useful life X 2 half/year 5 years x 2 half/year	10
Amount	(Cost - Residual)/No of Rows (88,000 - 30,000) / 10	5,800

Yearly

No of Row	Useful life (year) 5 years	5
Amount	(Cost - Residual)/No of Rows (88,000 - 30,000) / 5	11,600

Example

See also

• Maintain Asset Group
• Maintain Asset Item
• Process Depreciation
• Open Depreciation
• Asset Disposal
• Print Yearly Depreciation
• Print Asset Disposal Listing
• Maintain Opening Balance