How to Avoid Costly GST Errors

How to avoid costly GST errors?

Introduction

This guide will help you to easily identify the common GST errors in GST Returns. To minimize GST amendment and incorrect GST Returns to RMCD.

You may wish to take note the follow errors commonly made by businesses:

1. Standard Rated Supply (5a) and Output Tax (5b)

2. Stanadard Rate and Flat Rate Acquisitions (6a), and Input Tax (6b)

3. Local Zero-Rated Supplies

4. Export Supplies

5. Exempt Supplies

6. Supplies Granted GST Relief

7. Goods Imported Under Approved Trader Scheme and GST Suspended

8. Capital Goods Acquired

9. Bad Debt Relief

10. Bad Debt Recovered

11. Output tax value breakdown into Major Industries Code (MSIC Code)

12. Other important info required in GAF

13. GL Ledger vs GST-03

14. Foreign currency exchange rate

Standard Rated Supply (5a) and Output Tax (5b)

Mapping of GST Tax Code:

GST-03	Description	Tax Code
5a	Total Value of Standard Rated Supply	SR, DS
5b	Total Output Tax (Inclusive of Tax Value on Bad Debt Recovered & others adjustments)	SR, DS, AJS

1. Sale or disposal of business assets

2. Goods given free as gift.

3. Inter-company transactions

4. Margin Scheme

Standard Rate and Flat Rate Acquisitions (6a), and Input Tax (6b)

Mapping of GST Tax Code:

GST-03	Description	Tax Code
6a	Standard Rate and Flat Rate Acquisitions	TX, TX-CG, TX-ES (DMR is fulfilled only), TX-IES (Total/Full amount), TX-RE, IM
6b	Total Input Tax (Inclusive of Tax Value on Bad Debt Relief & other Adjustments)	TX, TX-CG, TX-ES (DMR is fulfilled only), TX-IES (GST Claimable only based on IRR), TX-RE, IM, AJP

Not all input tax claims are allowable. You can claim input tax on your purchases only if the below conditions are fulfilled.

1. Tax invoice / Simplified Tax Invoice / Custom K1 / Custom K9

a. The buyer can use simplified tax invoice if the total amount GST payable is RM30 or less.

b. if the total amount of GST payable is more than RM30, the buyer must request for a tax invoice with the name and address of the buyer.

c. Tax invoice issued by approved person for Flat Rate Scheme.

d. K1 form for imported goods

e. K1 and K9 for goods removed from bonded warehouse

2. Supplies made outside Malaysia which would be taxable supplies if made in Malaysia.

3. To be eligible for input tax claim relating to goods that are exported, a registered person (exporter) must ensure that:-

a. prescribed customs form for export (K2 / K8) must have an endorsement on Remarks column in Sistem Maklumat Kastam (SMK) – “A claim for input tax under the GST Act 2014 will be made”; and

b. Customs Official Receipt.

4. Disregarded supplies (supplies within group, supplies made in warehouse, supplies between venture operator and venturers and supplies between toll manufacturer and overseas principal).

5. Directly attributable to taxable supplies (ie. standard rated supplies and zero rated supplies). Click here to learn more about Partial Exemption.

6. Must not be disallowed expenses (or known as Blocked Input Tax).

a. Passenger motor cars (not more than 9 passengers including driver and unladen weight does not exceed 3,000 kg) including hiring of car

b. Repair and maintenance for motor cars

c. Family benefits

d. Club subscription fee

e. Medical and personal accident insurance

f. Medical expenses

g. Entertainment expenses for potential customer or others than employees.

7. Must be taxable purchases (ie. purchases made from GST registered suppliers)

Local Zero-Rated Supplies

Mapping of GST Tax Code:

GST-03	Description	Tax Code
10	Total Value of Local Zero-Rated Supplies	ZRL, ZDA

This refer to the following types according to GST (Zero Rate Supplies) Order 2014:-

1. Local supply of goods and services (ZRL):

a) Zero-rated supply of goods of any of the descriptions as in Appendix (Zerorated Supply) Order 2014 based on tariff code in such as milled-rice, fresh fruit, and live animals (cattle, buffalo, goat, sheep and swine),

b) Medicaments and medical gases in the National Essential Medicines List issued by the Ministry of Health and approved by the Minister and put up in measured doses or in forms of packaging for retail sale,

c) The supply of treated water by a person who is licensed under the Water Services Industry Act 2006 [Act 655] to domestic consumers irrespective of minimum or non-usage,

d) The supply of raw materials and components made to a person who belongs in a country other than Malaysia for the treatment and processing of goods by any taxable person under the Approved Toll Manufacturer Scheme, and etc.

2. Supply of goods from Malaysia to Designated Area, ie. Pulau Langkawi, Labuan, & Pulau Tioman (ZDA)

Export Supplies

Mapping of GST Tax Code:

GST-03	Description	Tax Code
11	Total Value of Export Supplies	ZRE

This refer to the Supply of goods or services from Malaysia to Oversea according to GST (Zero Rate Supplies) Order 2014.

1. Movement of goods is supported with Customs K2 form which must stated the following:-

a. Supplier's name and address as the consignor.

b. Recipient's name and address in overseas recipient as the consignee.

c. Supply of services must attached with supporting documents such as invoice for an international services. Examples includes sales of air-tickets and international freight charges.

How to check the transactions correctly entered?

At the invoice entry, please ensure the following are entered correctly:-

1. Customer name and address must be a foreigner company.

2. Country to define the destination of goods deliver.

3. Permit No to record the Custom K2 no for supporting document reference.

4. Tax code must be ZRE.

Exempt Supplies

Mapping of GST Tax Code:

GST-03	Description	Tax Code
12	Total Value of Exempt Supplies	ES, IES

This refer to the following types according to GST (Exempt Supplies) Order 2014:-

1. Services (ES):-

a. Private education

b. Private health services

c. Childcare services

d. Domestic transportation of passengers for mass Public Transports (eg. by rail, ship, boat, ferry, express bus, stage bus, school bus, feeder bus, workers bus and taxi)

e. Toll highway

2. Financial Services (IES):-

a. Interest income from deposits placed with a financial institution in Malaysia

b. Interest received from loans provided to employees (factoring receivables)

c. Realized foreign exchange gains

3. Goods (ES):-

a. Residential properties

b. Land for agricultural use

c. Land for general user (ie. burial ground, playground or religious building)

How to check the transactions correctly entered?
A) GST Listing

1. After GST Return processed, go to Print GST Listing....

2. Preview and select the report name GST Detail 2.

3. To ensure the document detail descriptions are clearly stated and map to the correct tax code.

B) GST-03

1. To quick do amendment before submit the GST-03 to RMCD. Click here to learn more about the GST amendment.

2. Double click on the item 12 in GST-03.

3. Drill down the documents to open and correct it accordingly.

4. Lastly, you have to Recalculate the amended GST Return.

Supplies Granted GST Relief

Mapping of GST Tax Code:

GST-03	Description	Tax Code
13	Total Value of Supplies Granted GST Relief	RS

Goods Imported Under Approved Trader Scheme and GST Suspended

Mapping of GST Tax Code:

GST-03	Description	Tax Code
14	Total Value of Goods Imported Under Approved Trader Scheme	IS
15	Total Value of GST Suspended under item 14	IS x Tax Rate

Capital Goods Acquired

Mapping of GST Tax Code:

GST-03	Description	Tax Code
16	Total Value of Capital Goods Acquired	TX-CG, TX, IM (Transaction GL Account related to Fixed Asset)

Bad Debt Relief

Mapping of GST Tax Code:

GST-03	Description	Tax Code
17	Total Value of Bad Debt Relief Inclusive Tax	AJP (AR only)

Bad Debt Recovered

Mapping of GST Tax Code:

GST-03	Description	Tax Code
18	Total Value of Bad Debt Recovered Inclusive Tax	AJS (AR only)

Output tax value breakdown into Major Industries Code (MSIC Code)

1. This part usually require you to breakdown the total output tax reported in 5b according to your main business.

2. You have to map to MSIC code.

Where to set the MSIC Code?
[GL | Maintain Account...]

1. Select and edit your main business supplies GL Account, eg. my main business is selling handphones.

2. Select an appropriate Industries Code.

3. You can change the search pattern to -A-. See screenshot below. So you can type-in the keywords, eg. Phone.

Other important info required in GAF

The GST Audit file is a way for taxpayers to submit information relevant to auditors in response to an audit request on information for auditing purposes. The information provided includes company identifications, names, supply & purchases, and general ledger transactions. There is also a footer record to ensure file integrity.

1. Record types are:-

Record Type	Description	Where it update???
C	Company	Company Profile
P	Purchase	Supplier invoice (PI) , Supplier Debit Note (SD), Supplier Credit Note (SC), Cash Book (PV) and Journal (JE)
S	Supply	Customer Invoice (IV), Customer Debit Note (DN), Customer Credit Note (CN), Cash Book (OR), Gift/Deemed Supply (GI), and Journal (JE)
L	Ledger	From the GL Ledger reports
F	Footer	GAF file integrity check

GL Ledger vs GST-03

[GL | Print Ledger Report...]

1. GST-Ledger-Vs-GST-03 is a very useful report to identify the unrealized human errors immediately. Possible errors may be due to documents had selected:-

a. Wrong tax code or category

b. Wrong account code

c. Use Tax Date which is different from Document Date

d. 5 Cents rounding had selected Tax Code.

2. It comprises of 2 reports:-

	Report Name	GL Acc	Explanation
1	GST-Ledger-Vs-GST-03_5b	GST-201 (GST - Payable)	To reconcile the GST Payable account between the GL Ledger and GST-03
2	GST-Ledger-Vs-GST-03_6b	GST-101 (GST - Claimable)	To reconcile the GST Claimable account between the GL Ledger and GST-03

3. For example,

Supplier invoice date (15 Sept 2016) received in Oct 2016 and GST-03 Sept 2016 has submitted. Input tax will be claim in Oct 2016 by set the tax date (31 Oct 2016). In GL Ledger, the input tax will be posted in Sept 2016. However, this input tax will be appear in GT-03 Oct 2016.

With this GST-Ledger-Vs-GST-03 report, you can very easy identify out the reasons. See the screenshot below.

Foreign Currency Exchange Rate

1. Always update the currency exchange rate at Tools | Maintain Currency.

2. Critical cost on output tax if bill in foreign currency to local customer:

Currency		Exchange Rate	Amount	Local Amount	Output Tax
USD	Outdated	3.8000	1,000.00	3,800.00	228.00
USD	Actual	4.3000	1,000.00	4,300.00	258.00
				Under declared	-30.00

See also

• Print GST Listing
• Print GST-03