Supplier Debit Note

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Menu: Supplier | Supplier Debit Note...


  • General debit note received from Supplier likes the adjustment for undercharged to purchase of stationery, services, insurance, or any non-stock control billing.
  • Besides that, you can check the debit note status such as outstanding and payment history.
Supplier Debit Note-Browse.jpg

Supplier Debit Note - Entry

1. Click on New button.
2. See the New Supplier Debit Note entry form screenshot below.
Supplier Debit Note-New.jpg

3. Select the Supplier Code. You direct key-in and search by either supplier code or name.
4. Input the Purchase A/c and amount to be debit.
5. Below is the example of the entry created:
Supplier Debit Note-Edit.jpg
Double Entry will be:-
                                  DR         CR
 Stationery                 RM500.00
 Supplier Control Account              RM500.00

Supplier Debit Note - Project

  • There are 2 types of project you need to be take note.
  1. Document Project
  2. Detail Project
  • For document project, you need to point to MORE section (on the left side bar).
  • For detail project, you have to insert the project column out from Field Chooser.
Supplier Debit Note-Project.jpg
Label Types Explanation
A Document Project It represent the project for a document to be credit.
B Detail Project It represent the project for individual GL Account to be debit.

Supplier Debit Note - Attachment

  • It is very useful to attach any supporting documents to a debit note.
  • In future, you able to retrieve and refer the attachment file easily.
Supplier Debit Note-Attachment.jpg

1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
Supplier Debit Note-Attachment2.jpg

Supplier Debit Note - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.
Supplier Debit Note-Note.jpg

5. You will get prompted the Save changes? message. Click YES to save it.
Customer Debit Note-Note2.jpg

Supplier Debit Note - D/N Description

1. To show the document description in Supplier Statement, eg. Undercharged-Stationery April 2015.
Supplier Debit Note-Description.jpg

2. Sample of supplier statement screenshot below.
Supplier Debit Note-Description2.jpg