Maintain User Group (Acc)

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Menu: Tools | Maintain User Group...

Introduction

Although the maintain user itself able to copy and paste user; or export and import user access rights. Using Maintain User Group is an ideal method to apply the same access rights to certain users.


Maintain User Group

1. Click New to create new User Group or (Editto change the existing User Group setting).
Tools-Maintain User Group-01.jpg


2. From this Maintain User Group…, you can straight away tick the users to be included in this group.
Tools-Maintain User Group-02.jpg


3. Click on More, you will found more items:-
Tools-Maintain User Group-03.jpg


No Label Name Explanation
1 Copy Group To copy the existing group all the setting, including the access rights.
2 User and Group To define the user and group immediately.
3 Access Control To set the access rights for the modules.
4 Document Number For multiple document number set, you able to assign it to different users.
5 Form Mode Maintain Form Mode…) to different users.
6 Batch Editor You able to change the group code and description in batch basis without editing each group.


4. Click on Access Control, you will get the screenshot below.
Tools-Maintain User Group-04.jpg
No Label Name Explanation
1 Execute To use the functions from the menu list.
2 New To create new documents.
3 Edit To modify the documents.
4 Delete To delete the documents.
5 Process N/A to SQL Accounting. It apply to SQL Payroll.
6 Print To print.
7 Preview To preview.
8 Export To export.
No Label Name Explanation
1 Grant Action button to grant the access rights.
2 Revoke Action button to disallow the access rights.
3 Grant All Action button to grant all the access rights.
4 Revoke All Action button to disallow all the access rights.


5. You can grant the access rights as highlighted. See below screenshot.
Tools-Maintain User Group-05.jpg


6. Click on Reports from the options. You can assign rights to the reports by users which the user allow to use it.
Tools-Maintain User Group-06.jpg


7. Same, you can grant the access rights for the reports highlighted.
Tools-Maintain User Group-07.jpg


NOTE: 
If using group to grant access rights over the users, you must revoke all the access rights to each users in Maintain Users. 
To understand the logic, please refer to further details below Extra:  User Group and User Access Rights.

EXTRA: User Group and User Access Rights

1. The Group and user access rights logic:
Group 1 Group 2 User Result
TRUE NULL TRUE TRUE
TRUE NULL FALSE TRUE
FALSE NULL TRUE TRUE
FALSE NULL FALSE FALSE
NULL TRUE TRUE TRUE
NULL TRUE FALSE TRUE
NULL FALSE TRUE TRUE
NULL FALSE FALSE FALSE
TRUE TRUE FALSE TRUE
TRUE FALSE FALSE TRUE
TRUE FALSE TRUE TRUE
TRUE TRUE TRUE TRUE
FALSE FALSE FALSE FALSE
FALSE TRUE FALSE TRUE
FALSE TRUE TRUE TRUE
2. For example,
Modules Group 1 Group 2 User Overall Rights
GL x x
Customer x x
Supplier x x
Sales x
Purchase x
Stock x x x x

3. From the above sample table, it means the overall rights will depends on either groups or user rights to the module.