Batch Email

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Introduction

Batch email an add-on module to allow the payslip send via email to each of the employees email address.

Checklist

1. SQL Payroll version

  • SQL Payroll version must be installed and upgrade to version 91 and above.
  • Please contact to your local sales agent to get the latest SQL Payroll version.

2. Batch Email Module

  • Must add-on the batch email module.
  • Please contact to your local sales agent for more detail.

3. E-Mail Application

  • Make sure your computer had set a default E-mail application like Microsoft Outlook, Outlook Express, Mozilla Thunderbird or Windows Live Mail.

4. Employee Email

  • At Maintain Employee..., all employees must have at least 1 email address.
BatchEmail-00.jpg


  • Multiple email address, eg. user01@mail.com,user02@mail.com
Important:
1. Use comma to separate the different emails.
2. DO NOT have any spacing in between the emails.

Step by Step

[Payroll | Print Pay Slip...]
1. Select a process, ie. month end salary processed.
2. Click on Apply.
3. Click on Preview
BatchEmail-01.jpg


4. Select a payslip format. Press Ok.
5. Click on the Arrow Down beside the Export button.
6. Click on Export to E-Mail Client (Batch).See the screenshot below.
BatchEmail-02.jpg


7. Payslip has email successfully. It will show the message below.
[Employee name] Report of total x page(s) has been sent to recipient email user01@gmail.com.
BatchEmail-03.jpg


Error Message and Solution

1. Insufficient license rights to execute this function (Export to E-Mail Client (Batch))

BatchEmail-06.jpg


Solution:
  • Make sure your license has turn-on the Batch Email module.


2. Procedure OnGetEmailSetting is missing. It is because payslip format copy from old version

BatchEmail-07.jpg


Solution:
1. Open the payslip report designer...See the screenshot below.
BatchEmail-08a.jpg


2. Go to Code tab.
BatchEmail-08.jpg


3. Insert the Procedure OnGetEmailSettings below into existing payslip format.
Procedure OnGetEmailSettings Script
procedure OnGetEmailSettings(EmailSettings: TStrings);
var D: TfrxDataSet;
    vEmail, vName: Variant;
    lSubject : String;
begin
  lSubject :='Payslip For ' + GetMonth;
  D        := Report.GetDataSet('Employee');
  vEmail   := D.Value['Email'];
  if vEmail = Null then vEmail := '';

  vName := D.Value['Name'];
  if vName = Null then vName := '';

  if (vName <> '' ) and (vEmail <> '') then begin
    EmailSettings.Values['Recipients'] := vEmail;
    EmailSettings.Values['Subject']    := lSubject;
    EmailSettings.Values['Body']       := 'Dear Sir/Madam,' + #13 +
                                          'Please check the attachment for ' + lSubject + #13#13 +
                                          'Best Regards,' + #13 +
                                          <Profile."CompanyName">;
  end;
  //ID uses for display on progress dialog
  EmailSettings.Values['ID']        := vName;
end;



3. Payslip email no recipients specified

BatchEmail-05.jpg


Solution:
  • Make sure all the employees has an email address at Maintain Employee...


4. Payslip doesn't send to recipient email

BatchEmail-04.jpg


Solution:
  • Make sure the employee email address do not have spacing in between and use comma for multiple emails.


See also