Maintain Terms: Difference between revisions

Latest revision as of 07:32, 19 January 2016

Menu: Tools | Maintain Terms...

Introduction

Credit Terms use to calculate the due date for the documents like sales invoice, cash sales, sales debit note, purchase invoice, cash purchase, and purchase debit note.

Create New Terms

Screenshot below is the Terms entry form.

Field Name	Explanation & Properties
Code	Input the new terms code Field type : Alphanumerical Length : 10
Description	Input the Terms description Field type : Alphanumerical Length : 80

Term Types

You have to select an appropriate term type. It has an impact on the due date calculated.

There are 3 types of terms:

Due in number of days
Due on specific day of the month
Due in the month end

Due in number of days

Terms	Doc Date	Due Date
90	02/01/2013	02/04/2013
90	15/02/2013	16/05/2013

Due on specific day of the month

Terms	Doc Date	Due Date
90	02/01/2013	30/03/2013
90	15/02/2013	30/04/2013

Due in the month end

Terms	Doc Date	Due Date
90	02/01/2013	30/04/2013
90	15/02/2013	31/05/2013

@@ Line 1: / Line 1: @@
 ''Menu: Tools | Maintain Terms...''
-=='''Introduction'''==
+==Introduction==
-* Credit Terms use to calculate the due date for the documents like sales invoice, cash sales, sales debit note, purchase invoice, cash purchase, and purchase debit note.
+: Credit Terms use to calculate the due date for the documents like sales invoice, cash sales, sales debit note, purchase invoice, cash purchase, and purchase debit note.
-[[File:Maintain Terms-Browse.jpg |540px]]
+::[[File:Maintain Terms-Browse.jpg |500px]]
 <br />
-=='''Create New Terms'''==
+==Create New Terms==
-* Screenshot below is the Currency entry form.
+: Screenshot below is the Terms entry form.
-::[[File:Maintain Terms-EntryForm.jpg |440px]]
+::[[File:Maintain Terms-EntryForm.jpg |500px]]
-{| class="wikitable"
+::{| class="wikitable"
 |-
 ! Field Name !! Explanation & Properties
 |-
-| Currency ||
+| Code ||
-* Input the new currency code
+* Input the new terms code
 * Field type : Alphanumerical
-* Length : 6
+* Length : 10
 |-
-| Symbol ||
+| Description ||
-* Input the ISO Currency code, eg MYR, SGD, USD, etc.
+* Input the Terms description
 * Field type : Alphanumerical
-* Length : 6
+* Length : 80
+|}
+<br />
+==Term Types==
+: You have to select an appropriate term type. It has an impact on the due date calculated.
+: There are 3 types of terms:
+:# Due in number of days
+:# Due on specific day of the month
+:# Due in the month end
+::[[File:Maintain Terms-Types.jpg |500px]]
+<br />
+== Due in number of days ==
+::[[File:Maintain Terms-Types1.jpg |500px]]
+::{| class="wikitable"
 |-
-| Description ||
+! Terms !! Doc Date !! Due Date
-* Input the Currency description
-* Field type : Alphanumerical
-* Length : 30
 |-
-| We BUY at rate ||
+| 90 || 02/01/2013 || 02/04/2013
-* Exchange rate relate to PURCHASE module
-* Field type : Numeric
 |-
-| We SELL at rate ||
+| 90 || 15/02/2013 || 16/05/2013
-* Exchange rate relate to SALES module
-* Field type : Numeric
 |}
 <br />
-=='''Create Periodic Exchange Rate Table'''==
+==Due on specific day of the month==
-* You can define periodic exchange rate from date to date.
+::[[File:Maintain Terms-Types2.jpg |500px]]
-* Click on the (+) sign to insert or (-) sign to remove. See below screenshot.
-::[[File:Maintain Currency-Entry Form-Periodic Currency2.jpg |540px]]
+::{| class="wikitable"
+|-
+! Terms !! Doc Date !! Due Date
+|-
+| 90 || 02/01/2013 || 30/03/2013
+|-
+| 90 || 15/02/2013 || 30/04/2013
+|}
 <br />
-* See below screenshot as example.
+==Due in the month end==
-::[[File:Maintain Currency-Entry Form-Periodic Currency.jpg |540px]]
+::[[File:Maintain Terms-Types3.jpg |500px]]
-{| class="wikitable"
+::{| class="wikitable"
-|-
-! Doc Type !! Doc Date !! Exchange Rate
-|-
-| Sales Invoice || 02/01/2013 || SellingRate = 3.2055
 |-
-| Cash Sales || 15/02/2013 || SellingRate = 3.1890
+! Terms !! Doc Date !! Due Date
 |-
-| Purchase Invoice || 15/01/2013 || BuyingRate = 3.2112
+| 90 || 02/01/2013 || 30/04/2013
 |-
-| Cash Purchase || 08/02/2013 || BuyingRate = 3.1550
+| 90 || 15/02/2013 || 31/05/2013
 |}
 <br />