Import Data: Difference between revisions

Revision as of 04:11, 30 September 2017

Introduction

This function is to import Information/Data from other Software Data
Below is the list Data that we can Import from

Special Import

Standard Import

SQL Payroll Program

May get it from here

Modules Require

For all import except UBS Payroll & AutoCount Payroll

Data Import

Guideline & Example

01. This guide is all import except UBS Payroll & AutoCount Payroll

02. Just copy below example & paste to notepad & save it as CSV

Overtime

Example 1 - OT
Date,Employee,Code,UnitAsTime 26/6/2015,A001,DR01,04:00 28/6/2015,A001,DR02,09:38 26/6/2015,A002,DR02,06:18 29/6/2015,A002,DR03,03:22 26/6/2015,A003,DR03,04:55

Example 2 - OT
"Date","Employee","Code","Unit" 26/6/2015,A001,DR01,4 28/6/2015,A001,DR02,9.63 26/6/2015,A002,DR02,6.30 29/6/2015,A002,DR03,3.37 26/6/2015,A003,DR03,4.92

Table Fields Properties
Field Name	Field Type	Field Size	Remarks
Date	Date	0	In dd/mm/yyyy or dd-mm-yyyy format
Employee	String	30	Employee Code/ID
Code	String	20	Overtime Code
Unit	FMTBcd	8	Time in rate eg 3 hr 15 min = 3.25 (3 + (15/60))
UnitAsTime	Time	0	In HH:MM format

Leave

Example 1 - Leave
TransDate,Employee,LeaveCode,UnitAsTime 08/11/2015,001,UL,08:00 19/11/2015,003,UL,09:20 15/11/2015,005,UL,08:00 01/11/2015,001,AL,08:00 03/11/2015,003,AL,08:00 08/11/2015,005,MC,08:00

Example 2 - Leave
TransDate,Employee,LeaveCode,Unit 08/11/2015,001,UL,1 19/11/2015,003,UL,1.17 15/11/2015,005,UL,1 01/11/2015,001,AL,1 03/11/2015,003,AL,1 08/11/2015,005,MC,1

Table Fields Properties
Field Name	Field Type	Field Size	Remarks
Date	Date	0	In dd/mm/yyyy or dd-mm-yyyy format
Employee	String	30	Employee Code/ID
LeaveCode	String	20	Leave Code (Eg AL, MC, etc)
Unit	FMTBcd	8	Day in rate eg 9 hr 20 min for 8 hr per day = 1.17 (((9+(20/60))/24)*(24/8))
UnitAsTime	Time	0	In HH:MM format

It adviceable to use Unit instead of UnitAsTime as

UnitAsTime max value can enter is 23:59 only
if you Export as Grand Total

Employee

Example 1 - Employee
"Code";"Name";"DOB";"Gender";"Salary" "0018";"Shiro Emiya";"14/06/1980";"M";"1200" "0019";"Nanoha Takamachi";"01/10/1995";"F";"2000" "0020";"Belldandy";"01/09/1977";"F";"2500"

Example 2 - Employee
CODE,NAME,NAME2,GENDER,DOB,ADDRESS1,ADDRESS2,ADDRESS3,ADDRESS4,PHONE1,PHONE2,MOBILE,EMAIL,NEWIC,OLDIC,PASSPORT,IMMIGRATIONNO,BRANCH,HRGROUP,DEPARTMENT,CATEGORY,PROJECT,JOB,TASK,COUNTRY,RACE,CALENDAR,JOBTITLE,JOINDATE,CONFIRMDATE,RESIGNDATE,MARITALSTATUS,ISACTIVE,WAGESTYPE,WAGES,CONTRIB,FREQUENCY,PAYMENTMETHOD,BANK,BANKACCNO,EPFNO,NK,INITIAL,SOCSONO,SOCSOTYPE,TAXBRANCH,TAXNO,DISABLED,RESIDENT,EASERIALNO,SPOUSENAME,SPOUSEADDRESS1,SPOUSEADDRESS2,SPOUSEADDRESS3,SPOUSEADDRESS4,SPOUSEPHONE1,SPOUSEPHONE2,SPOUSEMOBILE,SPOUSETAXBRANCH,SPOUSETAXNO,SPOUSEICNO,SPOUSEWORKING,SPOUSEDISABLED,LEAVEGROUP 001,LEE CHONG WAI,,M,12/12/1990,,,,,,,,lcw@gmail.com,901212014321,,,,----,----,----,----,----,----,----,MY,----,----,,02/01/2012,01/04/2012,,M,1,----,3000,----,----,MBB,CIBBMY,111265660,,,,,1,,,0,1,,,,,,,,,,,,,0,0,---- 002,KOO KIAN KEAT,,M,01/01/1992,,,,,,,,,920101101001,,,,----,----,----,----,----,----,----,MY,----,----,,01/08/2012,01/11/2012,,S,1,----,2000,----,HALF,MBB,RHBBMY,56706890,,,,,1,,,0,1,,,,,,,,,,,,,0,0,---- 003,NICOLE,,F,31/08/1994,,,,,,,,,940831105000,,,,----,----,----,----,----,----,----,MY,----,----,,02/01/2012,01/04/2012,,S,1,----,2800,----,----,MBB,MBBEMY,9048540654,,,,,1,,,0,1,,,,,,,,,,,,,0,0,---- 004,WONG CHUN HAN,,M,21/06/1984,,,,,,,,,840621083003,,,,----,----,----,----,----,----,----,MY,----,----,,01/02/2012,02/05/2012,,M,1,----,3200,----,----,MBB,HLBBMY,5646506160,,,,,1,,,0,1,,,,,,,,,,,,,0,0,---- 005,YAP KIM HOCK,,M,28/06/1980,,,,,,,,,800628063333,,,,----,----,----,----,----,----,----,MY,----,----,,02/01/2012,01/04/2012,,M,1,----,5000,----,----,MBB,OCBCMY,58946514315,,,,,1,,,0,1,,,,,,,,,,,,,0,0,----

Table Fields Properties
Field Name	Remarks
Marital Status	S - Single M - Married D - Divorced W - Widow
Socso Type	1 - First Category 2 - Second Category 0 - No Socso
Bank Code	Is Bank SWIFT Code PHBMMY - Affin Bank Berhad RJHIMY - Al Rajhi Banking & Investment Corporation (Malaysia) Berhad MFBBMY - Alliance Bank Malaysia Berhad ARBKMY - AmBank (M) Berhad BIMBMY - Bank Islam Malaysia Berhad BKRMMY - Bank Kerjasama Rakyat Malaysia Berhad BMMBMY - Bank Muamalat Malaysia Berhad BSNAMY - Bank Simpanan Nasional Berhad CIBBMY - CIMB Bank Berhad CITIMY - Citibank Berhad DEUTMY - Deutsche Bank (Malaysia) Berhad HLBBMY - Hong Leong Bank Berhad HBMBMY - HSBC Bank Malaysia Berhad ICBKMY - Industrial and Commercial Bank of China (Malaysia) Berhad MBBEMY - Malayan Banking Berhad OCBCMY - OCBC Bank (Malaysia) Berhad PBBEMY - Public Bank Berhad RHBBMY - RHB Bank Berhad SCBLMY - Standard Chartered Bank Malaysia Berhad SMBCMY - Sumitomo Mitsui Banking Corporation Malaysia Berhad UOVBMY - United Overseas Bank (Malaysia) Berhad

Things To Consider

01. The target database must had Valid

- Employee Code

- OT Code

- Leave Code

02. File extention must be in csv (e.g. OT.csv)

03. The data in "Net Figure" (eg. OT WorkUnitAsTime := Logout Time - Login Time)

04. There is no display format for Amount/Qty (eg 1600.12 not 1,600.12)

05. There is no extra spacing at the Begin & End of data (eg Tes1,Test2 not Tes1 , Tes2 ,)

06. The data type which is Boolean (0 = False & 1 = True)

07. Must 1 Transaction type 1 file (i.e. Overtime 1 file & Leave 1 file)

08. The output can be export out in Day or Time but not both in same time

09. Make sure only export out relevant data (eg if OT = 0 or No leave taken don't export out)

----------------------------------------------------------------------------------------------------------------------------------------------------

Notes

1. Output Can be in Tab, Semicolon or Comma.
2. Field can be added by just look in the field chooser in Pending Payroll.