Batch Email

From eStream Software

Introduction

Batch email an add-on module to allow the payslip send via email to each of the employees email address.

Checklist

1. SQL Payroll version

  • SQL Payroll version must be installed and upgrade to version 91 and above.
  • Please contact to your local sales agent to get the latest SQL Payroll version.

2. Batch Email Module

  • Must add-on the batch email module.
  • Please contact to your local sales agent for more detail.

3. E-Mail Application

  • Make sure your computer had set a default E-mail application like Microsoft Outlook, Outlook Express, Mozilla Thunderbird or Windows Live Mail.

4. Employee Email

  • At Maintain Employee..., all employees must have at least 1 email address.
BatchEmail-00.jpg


  • Multiple email address, eg. user01@mail.com,user02@mail.com
Important:
1. Use comma to separate the different emails.
2. DO NOT have any spacing in between the emails.

Step by Step

[Payroll | Print Pay Slip...]
1. Select a process, ie. month end salary processed.
2. Click on Apply.
3. Click on Preview
BatchEmail-01.jpg


4. Select a payslip format. Press Ok.
5. Click on the Arrow Down beside the Export button.
6. Click on Export to E-Mail Client (Batch).See the screenshot below.
BatchEmail-02.jpg


7. Payslip has email successfully. It will show the message below.
[Employee name] Report of total x page(s) has been sent to recipient email user01@gmail.com.
BatchEmail-03.jpg


Error and Solution

1. Insufficient license rights to execute this function (Export to E-Mail Client (Batch)).
BatchEmail-06.jpg
Solution:


2. Procedure OnGetEmailSetting is missing.
BatchEmail-07.jpg
Solution:


3. Payslip email no recipients specified.
BatchEmail-05.jpg
Solution:


4. Payslip doesn't send to recipient email.
BatchEmail-04.jpg
Solution:


See also