Supplier Credit Note

Menu: Supplier | Supplier Credit Note...

Introduction

• Credit note is use to reduce and offset the outstanding invoices or debit note.
• For those Credit Note created from Purchase module, you are require to offset against the outstanding Invoices/Debit Note here.
• You can check any unapplied amount for a credit note. Unapplied amount meaning the credit note amount must find the invoice / debit note to knock-off.

Supplier Credit Note - Entry

1. Click on New button.
2. See the New Supplier Credit Note entry form screenshot below.

3. Select the Supplier Code. You direct key-in and search by either supplier code or name.
4. Input the Purchase A/c and amount to be credit.
5. Below is the example of the entry created:

Double Entry will be:-
                                  DR         CR
 Supplier Control Acc       RM500.00
 Purchase Returns                      RM500.00

Unapplied Amount

• Unapplied amount shows the credit note amount not allocated/knock-off against any outstanding invoices and debit note.
• It will remains in supplier aging report show as negative amount (-).

Knock-off Outstanding

• To knock-off the outstanding invoice/debit note, TICK the checkbox beside the pay column.
• You can direct input the pay amount into pay column.

Supplier Credit Note - Project

• There are 2 types of project you need to be take note.

1. Document Project
2. Detail Project

• For document project, you need to point to MORE section (on the left side bar).
• For detail project, you have to insert the project column out from Field Chooser.

Label	Types	Explanation
A	Document Project	It represent the project for a document to be debit.
B	Detail Project	It represent the project for individual GL Account to be credit.

Supplier Credit Note - Attachment

• It is very useful to attach any supporting documents to a credit note.
• In future, you able to retrieve and refer the attachment file easily.

File:Supplier Credit Note-Attachment.jpg

1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.

File:Supplier Credit Note-Attachment2.jpg

Supplier Credit Note - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

File:Supplier Credit Note-Note.jpg

5. You will get prompted the Save changes? message. Click YES to save it.

File:Supplier Credit Note-Note2.jpg

Supplier Credit Note - C/N Description

1. To show the document description in Supplier Statement, eg. Overcharged-Stationery April 2015.

File:Supplier Credit Note-Description.jpg

2. Sample of supplier statement screenshot below.

File:Supplier Credit Note-Description2.jpg

Foreign Exchange Currency Gain/Loss

• Difference in the foreign currency exchange rate will AUTO post the FOREX Gain/Loss entry into GL.
• Posting date can be changed to reflect the FOREX Gain/Loss for a month.

File:Supplier Credit Note-FOREX Gain Loss.jpg