Supplier Payment

Menu: Supplier | Supplier Payment...

Introduction

• To record the payment amount to Suppliers.
• To off-set against the outstanding supplier invoices.

Supplier Payment - Basic Entry

1. Click on New button.

2. See the New Supplier Payment entry form screenshot below.

3. Select the Supplier Code. Direct key-in and search by either Supplier code or name.

4. Select the Payment Method (bank or cash account) in Receive In.

5. Enter the Paid Amount (follow the bank account currency).

6. Below is the example of the entry created:

Double Entry will be:-
                                    DR         CR
 Bank Account               RM2,500.00
 Supplier Control Acc                  RM2,500.00

7. Enter Bank Charges if there is a bank charges.

8. It will auto post the following double entry:-

                                    DR         CR
 Bank Charges                   RM2.00
 Bank Account                              RM2.00

9. Enter the cheque number, cash or TT into Cheque No. field.

Supplier Payment - Knock-Off

Purpose to knock-off the invoices:

1. To show the outstanding invoices in Supplier Aging Report.

2. To indicate the payment knock-off the invoices in Supplier Statement.

3. To remove / recover from the GST Bad Debt Relief on outstanding more than 6 months

Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).

2. Unapplied Amt will be reduced by the knock-off amount entered.

Document Knock-Off

1. You can tick on the outstanding documents.

2. Unapplied Amt will be reduced by the knock-off amount ticked.

Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.

2. Unapplied Amt will be reduced according to the outstanding balance.

Note:
Unapplied amount shows the Supplier payment amount not allocated/knock-off against any outstanding invoices and debit note.

Supplier Payment - Attachment

• It is very useful to attach any supporting documents.
• In future, you able to retrieve and refer the attachment file easily.

1. You have to point to the attachment section.

2. Click on ( + ) button to insert the filename path.

3. See the sample screenshot below.

Supplier Payment - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.

3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

5. You will get prompted the Save changes? message. Click YES to save it.

File:Supplier Invoice-Note2.jpg

Supplier Payment - Description

• To show the Supplier payment description in the Supplier Statement, eg. Payment For Jan & Feb 2016.
  

• Sample of Supplier statement screenshot below.