Supplier Debit Note

Menu: Supplier | Supplier Debit Note...

Introduction

• General debit note received from Supplier likes the adjustment for undercharged to purchase of stationery, services, insurance, or any non-stock control billing.
• Besides that, you can check the debit note status such as outstanding and payment history.

Supplier Debit Note - Entry

1. Click on New button.
2. See the New Supplier Debit Note entry form screenshot below.

3. Select the Supplier Code. You direct key-in and search by either supplier code or name.
4. Input the Purchase A/c and amount to be debit.
5. Below is the example of the entry created:

Double Entry will be:-
                                  DR         CR
 Stationery                 RM500.00
 Supplier Control Account              RM500.00

Supplier Debit Note - Project

• There are 2 types of project you need to be take note.

1. Document Project
2. Detail Project

• For document project, you need to point to MORE section (on the left side bar).
• For detail project, you have to insert the project column out from Field Chooser.

Label	Types	Explanation
A	Document Project	It represent the project for a document to be credit.
B	Detail Project	It represent the project for individual GL Account to be debit.

Supplier Debit Note - Attachment

• It is very useful to attach any supporting documents to a debit note.
• In future, you able to retrieve and refer the attachment file easily.

1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.

Supplier Debit Note - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

5. You will get prompted the Save changes? message. Click YES to save it.

Supplier Debit Note - D/N Description

• If you wish to display the document description in Supplier Statement, you can key-in into the Debit Note Description.
  

• Sample of supplier statement screenshot below.