Maintain User Group (Acc)

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Introduction

Although the maintain user itself able to copy and paste user; or export and import user access rights. Using Maintain User Group is an ideal method to apply the same access rights to certain users.

Maintain User Group

1. Click New to create new User Group or (Editto change the existing User Group setting).

2. From this Maintain User Group…, you can straight away tick the users to be included in this group.

3. Click on More, you will found more items:-

No	Label Name	Explanation
1	Copy Group	To copy the existing group all the setting, including the access rights.
2	User and Group	To define the user and group immediately.
3	Access Control	To set the access rights for the modules.
4	Document Number	For multiple document number set, you able to assign it to different users.
5	Form Mode	Maintain Form Mode…) to different users.
6	Batch Editor	You able to change the group code and description in batch basis without editing each group.

4. Click on Access Control, you will get the screenshot below.

No	Label Name	Explanation
1	Execute	To use the functions from the menu list.
2	New	To create new documents.
3	Edit	To modify the documents.
4	Delete	To delete the documents.
5	Process	N/A to SQL Accounting. It apply to SQL Payroll.
6	Print	To print.
7	Preview	To preview.
8	Export	To export.

No	Label Name	Explanation
1	Grant	Action button to grant the access rights.
2	Revoke	Action button to disallow the access rights.
3	Grant All	Action button to grant all the access rights.
4	Revoke All	Action button to disallow all the access rights.

5. You can grant the access rights as highlighted. See below screenshot.

6. Click on Reports from the options. You can assign rights to the reports by users which the user allow to use it.

7. Same, you can grant the access rights for the reports highlighted.

NOTE: 
If using group to grant access rights over the users, you must revoke all the access rights to each users in Maintain Users. 
To understand the logic, please refer to further details below Extra:  User Group and User Access Rights.

EXTRA: User Group and User Access Rights

1. The Group and user access rights logic:

Group 1	Group 2	User	Result
TRUE	NULL	TRUE	TRUE
TRUE	NULL	FALSE	TRUE
FALSE	NULL	TRUE	TRUE
FALSE	NULL	FALSE	FALSE
NULL	TRUE	TRUE	TRUE
NULL	TRUE	FALSE	TRUE
NULL	FALSE	TRUE	TRUE
NULL	FALSE	FALSE	FALSE
TRUE	TRUE	FALSE	TRUE
TRUE	FALSE	FALSE	TRUE
TRUE	FALSE	TRUE	TRUE
TRUE	TRUE	TRUE	TRUE
FALSE	FALSE	FALSE	FALSE
FALSE	TRUE	FALSE	TRUE
FALSE	TRUE	TRUE	TRUE

2. For example,

Modules	Group 1	Group 2	User	Overall Rights
GL	√	x	x	√
Customer	x	√	x	√
Supplier	x	x	√	√
Sales	√	√	x	√
Purchase	x	√	√	√
Stock	x	x	x	x

3. From the above sample table, it means the overall rights will depends on either groups or user rights to the module.