Customer Payment

Menu: Customer | Customer Payment...

Introduction

• To record the receivable amount from Customers.
• To off-set against the outstanding invoices.

Customer Payment - Basic Entry

1. Click on New button.

2. See the New Customer Payment entry form screenshot below.

How to key in: 1. Select Customer Code 2. Select Payment Method 3. Key in Amount Paid 4. Tick knock-off invoice.

5. Enter Bank Charges if there is a bank charges.

6. It will auto post the following double entry:-

                                    DR         CR
 Bank Charges                   RM2.00
 Bank Account                              RM2.00

7. Enter the cheque number, cash or TT into Cheque No. field.

Customer Payment : Document Knock-off

Purpose to knock-off the invoices:

1. To show the outstanding invoices in Customer Aging Report.

2. To indicate the payment knock-off the invoices in Customer Statement.

3. To remove / recover from the GST Bad Debt Relief on outstanding more than 6 months

Document Knock-off

1. You can tick on the outstanding documents.

2. Unapplied Amt will be reduced by the knock-off amount ticked.

Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).

2. Unapplied Amt will be reduced by the knock-off amount entered.

Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.

2. Unapplied Amt will be reduced according to the outstanding balance.

Customer Payment - Attachment

• You can attach supporting documents in you Customer Payment. Attach PDF, text, or image files.

1. You have to point to the attachment section.

2. Click on ( + ) button to insert the filename path.

3. Select your file and SAVE

Customer Payment - Note

1. Click on the Note section (on the LEFT side bar). 2. RIGHT click it, you will see the Rich Text Editor pop-up. 3. You can start key-in the note. See the example screenshot below. 4. Click on X button to save and exit the Rich Text Editor. 5. You will get prompted the Save changes? message. Click YES to save it.

Customer Payment - Description

• To show the customer payment description in the Customer Statement, eg. Payment For Jan & Feb 2016.

• Sample of customer statement screenshot below.

See also

• SQL Accounting
• Print Customer Statement