Customer Invoice: Difference between revisions

Latest revision as of 05:57, 26 May 2021

Menu: Customer | Customer Invoice...

Introduction

General invoice to customer like services, insurance, or any non-stock control billing.
Do note that you CANNOT select any item codes in Customer Invoice.
use customer invoice to check the status of outstanding and payment history.

Customer Invoice - Entry

1. Click on New button.

2. See the New Customer Invoice entry form screenshot below.

3. Select the Customer Code. You direct key-in and search by either customer code or name.

press the TAB button on your keyboard to shift the search method. The highlighted column indicates the search by column

4. Input the Sales A/c and amount to be credit.

5. Below is the example of the entry created:

Double Entry will be:-
                                  DR         CR
 AB ENTERPRISE SDN BHD   RM500.00
 Sales Account                          RM500.00

Customer Invoice-More: Project

There are 2 types of project you need to be take note.

Document Project
Detail Project

For document project, you need to point to MORE section (on the left side bar).
For detail project, you have to insert the project column out from Field Chooser.

Customer Invoice - Attachment

You can use this feature to attach external PDF, excel, word documents and image files.

1. Go to the left of the screen and click "Attachment"

2. Click the small black arrow at the red plus icon

3. select File , and choose the file form your computer that you want to attach

Customer Invoice - Note

1. Click on the Note section (on the LEFT side bar).

2. RIGHT click it, you will see the Rich Text Editor pop-up.

3. You can start key-in the note. See the example screenshot below.

4. Click on X button to save and exit the Rich Text Editor.

5. You will get prompted the Save changes? message. Click YES to save it.

Customer Invoice - Invoice Description

1. To show the document description in Customer Statement, eg. Sales Invoice for A&B.

2. Sample of customer statement screenshot below.

Customer Invoice - Report

After saving your customer invoice, you can preview your report. Press the preview icon to preview your invoice report
You can print, export your report, or send it to your customer via whatsapp.

How to send report via Whatsapp

A QR code will appear on the screen. Scan the QR code with your Whatsapp's WhatsappWeb function

@@ Line 2: / Line 2: @@
 ==Introduction==
-* General invoice to customer likes services, insurance, or any non-stock control billing.
+* General invoice to customer like services, insurance, or any non-stock control billing.
-* You can fast trace the invoices status such as outstanding and payment history.
+*Do note that you CANNOT select any item codes in Customer Invoice.
+*use customer invoice to check the status of outstanding and payment history.
+[[File:Cust invoice.png|center]]
-::[[File:Customer Invoice-Browse.jpg|640px]]
+==Customer Invoice - Entry==
+:1. Click on '''New''' button.
-<br />
+:2. See the New Customer Invoice entry form screenshot below.
+[[File:Cust invoice2.png|center]]
-==Customer Invoice Entry==
+:3. Select the Customer Code. You direct key-in and search by either '''customer code''' or '''name'''.
-. Click on New button. <br />
+* press the TAB button on your keyboard to shift the search method. The highlighted column indicates the search by column
-. See the New Customer Invoice entry form screenshot below.<br />
+[[File:cust invoice-tab.png|800px|center]]
-::[[File:Customer Invoice-New.jpg|640px]]
+:4. Input the '''Sales A/c''' and amount to be credit.
-<br />
+:5. Below is the example of the entry created:
-. Select the Customer Code. You direct key-in and search by either customer code or name.<br />
-. Input the Sales A/c and amount to be credited.<br />
-. Below is the example of the entry created:<br />
-::[[File:Customer Invoice-Edit.jpg|640px]]<br />
   Double Entry will be:-
                                     DR         CR
-   Customer Control Account   RM500.00
+   AB ENTERPRISE SDN BHD   RM500.00
-   Service charge                        RM500.00
+   Sales Account                          RM500.00
-<br />
-==Customer Invoice - Project==
+==Customer Invoice-More: Project==
-* There are 2 types of project you need to take note.
+* There are 2 types of project you need to be take note.
 # Document Project
 # Detail Project
-* For document project, you need to point to MORE section (on the left side bar).
+* For '''document project''', you need to point to '''MORE''' section '''(on the left side bar)'''.
-* For detail project, you have to insert the "project" column out from Field Chooser.
+* For '''detail project''', you have to insert the '''project''' column out from Field Chooser.
-::[[File:Customer Invoice-Project.jpg|640px]]
+[[File:cust invoice project.png|800px|center]]
-{| class="wikitable"
-|-
-! '''Label''' !! '''Types''' !! '''Explanation'''
-|-
-| A || Document Project || It represent the project for a document to be debited.
-|-
-| B || Detail Project || It represent the project for individual GL Account to be credited.
-|}
-<br />
 ==Customer Invoice - Attachment==
-* It is very useful to attach any supporting documents to an invoice.
+You can use this feature to attach external PDF, excel, word documents and image files.
-* In future, you able to retrieve and refer the attachment file easily.
+[[File:cust invoice attachment.png|800px|center]]
-::[[File:Customer Invoice-Attachment.jpg|640px]]
+:1. Go to the left of the screen and click "Attachment"
-<br />
+:2. Click the small black arrow at the red plus icon
+:3. select File , and choose the file form your computer that you want to attach
+==Customer Invoice - Note==
+:1. Click on the Note section '''(on the LEFT side bar)'''.
+:2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.
+:3. You can start key-in the note. See the example screenshot below.
+:4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.
+[[File:cust note1.png|800px|center]]
+[[File:cust note2.png|800px|center]]
+:5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
+[[File:Cust note3.png|800px|center]]
-. You have to point to the attachment section.<br />
+==Customer Invoice - Invoice Description==
-. Click on ( + ) button to insert the filename path.<br />
+:1. To show the document description in Customer Statement, eg. '''Sales Invoice for A&B'''.
-. See the sample screenshot below.<br />
+[[File:Customer Invoice-Description.png|800px|center]]
-::[[File:Customer Invoice-Attachment2.jpg|640px]]
+:2. Sample of customer statement screenshot below.
-<br />
+[[File:Customer Invoice-Description2.png||800px|center]]
-==Customer Invoice - Note==
+==Customer Invoice - Report==
-. Click on the Note section (on the LEFT side bar).<br />
+*After saving your customer invoice, you can preview your report.  Press the preview icon to preview your invoice report
-. RIGHT click it, you will see the Rich Text Editor pop-up.<br />
+* You can  print, export your report, or send it to your customer via whatsapp.
-. You can start key-in the note. See the example screenshot below.<br />
+[[File:cust invoice preview report.png|800px|center]]
-. Click on X button to save and exit the Rich Text Editor.<br />
-::[[File:Customer Invoice-Note.jpg|640px]]
-<br />
-. You will get prompted the "Save changes?" message. Click YES to save it.
-::[[File:Customer Invoice-Note2.jpg|400px]]
-<br />
-==Customer Invoice - Invoice Description==
+== How to send report via Whatsapp==
-* If you wish to display the document description in Customer Statement, you can key-in into the Invoice Description.<br />
+[[File:report send 1.png|center]]
-::[[File:Customer Invoice-Description.jpg|640px]]
+[[File:report send2.png|800px|center]]
-<br />
+A QR code will appear on the screen. Scan the QR code with your Whatsapp's WhatsappWeb function
-* Sample of customer statement screenshot below.
+==See also==
-::[[File:Customer Invoice-Description2.jpg||640px]]
+* [https://wiki.sql.com.my/wiki/account4:Contents SQL Accounting]
-<br />
+* [[Print Customer Statement]]