Supplier Credit Note

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Menu: Supplier | Supplier Credit Note...

Introduction

Credit note is use to reduce and offset the outstanding invoices or debit note.
For those Credit Note created from Purchase module, you are require to offset against the outstanding Invoices/Debit Note here.
You can check any unapplied amount for a credit note. Unapplied amount meaning the credit note amount must find the invoice / debit note to knock-off.

Supplier Credit Note - Entry

1. Click on New button.
2. See the New Supplier Credit Note entry form screenshot below.

3. Select the Supplier Code. You direct key-in and search by either supplier code or name.
4. Input the Purchase A/c and amount to be credit.
5. Below is the example of the entry created:

Double Entry will be:-
                                  DR         CR
 Supplier Control Acc       RM500.00
 Purchase Returns                      RM500.00

Unapplied Amount

Unapplied amount shows the credit note amount not allocated/knock-off against any outstanding invoices and debit note.
It will remains in supplier aging report show as negative amount (-).

Knock-off Outstanding

To knock-off the outstanding invoice/debit note, TICK the checkbox beside the pay column.
You can direct input the pay amount into pay column.

Supplier Credit Note - Project

There are 2 types of project you need to be take note.

Document Project
Detail Project

For document project, you need to point to MORE section (on the left side bar).
For detail project, you have to insert the project column out from Field Chooser.

Label	Types	Explanation
A	Document Project	It represent the project for a document to be debit.
B	Detail Project	It represent the project for individual GL Account to be credit.

Supplier Credit Note - Attachment

It is very useful to attach any supporting documents to a credit note.
In future, you able to retrieve and refer the attachment file easily.

1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.

Supplier Credit Note - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

5. You will get prompted the Save changes? message. Click YES to save it.

Supplier Credit Note - C/N Description

1. To show the document description in Supplier Statement, eg. Overcharged-Stationery April 2015.

2. Sample of supplier statement screenshot below.

Foreign Exchange Currency Gain/Loss

Difference in the foreign currency exchange rate will AUTO post the FOREX Gain/Loss entry into GL.
Posting date can be changed to reflect the FOREX Gain/Loss for a month.