Customer Payment: Difference between revisions

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==Customer Payment - Basic Entry==
==Customer Payment - Basic Entry==
1. Click on '''New''' button. <br />
:1. Click on '''New''' button. <br />
2. See the New Customer Payment entry form screenshot below.<br />
:2. See the New Customer Payment entry form screenshot below.<br />
::[[File:Customer-Customer Payment-02.jpg|640px]]
::[[File:Customer-Customer Payment-02.jpg|640px]]
<br />
<br />


3. Select the Customer Code. You direct key-in and search by either '''customer code''' or '''name'''.<br />
:3. Select the Customer Code. Direct key-in and search by either '''customer code''' or '''name'''.<br />
4. Below is the example of the entry created:<br />
:4. Select the '''Payment Method''' (bank or cash account) in '''Receive In'''.<br />
:5. Enter the '''Paid Amount''' (follow the bank account currency).<br />
:6. Below is the example of the entry created:<br />
::[[File:Customer-Customer Payment-03.jpg|640px]]<br />
::[[File:Customer-Customer Payment-03.jpg|640px]]<br />


Line 25: Line 27:
   Customer Control Acc                  RM2,500.00
   Customer Control Acc                  RM2,500.00
<br />
<br />
:7. Enter '''Bank Charges''' if there is a bank charges.
::[[File:Customer-Customer Payment-04.jpg|640px]]<br />
:8. It will auto post the following double entry:-
                                    DR        CR
  Bank Charges                  RM2.00
  Bank Account                              RM2.00
<br />
:9. Enter the cheque number, cash or TT into '''Cheque No.''' field.
::[[File:Customer-Customer Payment-05.jpg|640px]]<br />


==Customer Payment - Knock-Off==
==Customer Payment - Knock-Off==
:Purpose to knock-off the invoices:
::1. To show the outstanding invoices in '''Customer Aging Report'''.
::2. To indicate the payment knock-off the invoices in '''Customer Statement'''.
::3. To remove / recover from the '''GST Bad Debt Relief''' on outstanding more than 6 months
<br />
===Partial Knock-Off===
===Partial Knock-Off===
:1. You can enter the '''knock-off amount''' into '''Pay''' column (auto tick).
:2. '''Unapplied Amt''' will be reduced by the knock-off amount entered.
::[[File:Customer-Customer Payment-06.jpg|640px]]
<br />


===Document Knock-Off===
===Document Knock-Off===
:1. You can tick on the outstanding documents.
:2. '''Unapplied Amt''' will be reduced by the knock-off amount ticked.
::[[File:Customer-Customer Payment-07.jpg|640px]]
<br />


===Random Knock-Off===
===Random Knock-Off===
:1. You can click on the '''Pay''' column. It will auto tick on the outstanding documents.
:2. '''Unapplied Amt''' will be reduced according to the outstanding balance.
::[[File:Customer-Customer Payment-08.jpg|640px]]
<br />


 
'''Note:'''
'''Unapplied amount''' shows the customer payment amount not allocated/knock-off against any outstanding invoices and debit note.


==Customer Payment - Attachment==
==Customer Payment - Attachment==
* It is very useful to attach any supporting documents.  
* It is very useful to attach any supporting documents.  
* In future, you able to retrieve and refer the attachment file easily.
* In future, you able to retrieve and refer the attachment file easily.
::[[File:Customer Payment-Attachment.jpg|640px]]
::[[File:Customer-Customer Payment-09.jpg|640px]]
<br />
<br />


1. You have to point to the attachment section.<br />
:1. You have to point to the attachment section.<br />
2. Click on ( + ) button to insert the filename path.<br />
:2. Click on ( + ) button to insert the filename path.<br />
3. See the sample screenshot below.<br />
:3. See the sample screenshot below.<br />
::[[File:Customer Payment-Attachment2.jpg|640px]]
::[[File:Customer-Customer Payment-09b.jpg|640px]]
<br />
<br />


Line 50: Line 83:
1. Click on the Note section '''(on the LEFT side bar)'''.<br />
1. Click on the Note section '''(on the LEFT side bar)'''.<br />
2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.<br />
2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.<br />
::[[File:Customer-Customer Payment-10.jpg|640px]]
3. You can start key-in the note. See the example screenshot below.<br />
3. You can start key-in the note. See the example screenshot below.<br />
4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.<br />
4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.<br />
::[[File:Customer Payment-Note.jpg|640px]]
::[[File:Customer-Customer Payment-10b.jpg|640px]]
<br />
<br />


5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
::[[File:Customer Payment-Note2.jpg|400px]]
::[[File:Customer Invoice-Note2.jpg|400px]]
<br />
<br />


==Customer Payment - Description==
==Customer Payment - Description==
* If you wish to display the document description in Customer Statement, you can key-in into the '''Payment For Account'''.<br />
* To show the customer payment description in the Customer Statement, eg. '''Payment For Jan & Feb 2016'''.<br />
::[[File:Customer Payment-Description.jpg|640px]]
::[[File:Customer-Customer Payment-11.jpg|640px]]
<br />
<br />


* Sample of customer statement screenshot below.
* Sample of customer statement screenshot below.
::[[File:Customer Payment-Description2.jpg||640px]]
::[[File:Customer-Customer Payment-11b.jpg||640px]]
<br />
<br />


==See Also===
==See Also==
* [[GST Treatment: Non-Refundable Deposit]]

Revision as of 04:51, 5 March 2016

Menu: Customer | Customer Payment...

Introduction

  • To record the receivable amount from Customers.
  • To off-set against the outstanding invoices.
  • Support the non-refundable deposit accounted for GST (SR, ZRL and ZRE).
File:Customer-Customer Payment-01.jpg


Customer Payment - Basic Entry

1. Click on New button.
2. See the New Customer Payment entry form screenshot below.
File:Customer-Customer Payment-02.jpg


3. Select the Customer Code. Direct key-in and search by either customer code or name.
4. Select the Payment Method (bank or cash account) in Receive In.
5. Enter the Paid Amount (follow the bank account currency).
6. Below is the example of the entry created:
File:Customer-Customer Payment-03.jpg
Double Entry will be:-
                                    DR         CR
 Bank Account               RM2,500.00
 Customer Control Acc                  RM2,500.00


7. Enter Bank Charges if there is a bank charges.
File:Customer-Customer Payment-04.jpg
8. It will auto post the following double entry:-
                                    DR         CR
 Bank Charges                   RM2.00
 Bank Account                              RM2.00


9. Enter the cheque number, cash or TT into Cheque No. field.
File:Customer-Customer Payment-05.jpg

Customer Payment - Knock-Off

Purpose to knock-off the invoices:
1. To show the outstanding invoices in Customer Aging Report.
2. To indicate the payment knock-off the invoices in Customer Statement.
3. To remove / recover from the GST Bad Debt Relief on outstanding more than 6 months


Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).
2. Unapplied Amt will be reduced by the knock-off amount entered.
File:Customer-Customer Payment-06.jpg


Document Knock-Off

1. You can tick on the outstanding documents.
2. Unapplied Amt will be reduced by the knock-off amount ticked.
File:Customer-Customer Payment-07.jpg


Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.
2. Unapplied Amt will be reduced according to the outstanding balance.
File:Customer-Customer Payment-08.jpg


Note:
Unapplied amount shows the customer payment amount not allocated/knock-off against any outstanding invoices and debit note.

Customer Payment - Attachment

  • It is very useful to attach any supporting documents.
  • In future, you able to retrieve and refer the attachment file easily.
File:Customer-Customer Payment-09.jpg


1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
File:Customer-Customer Payment-09b.jpg


Customer Payment - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.

File:Customer-Customer Payment-10.jpg

3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.

File:Customer-Customer Payment-10b.jpg


5. You will get prompted the Save changes? message. Click YES to save it.

Customer Invoice-Note2.jpg


Customer Payment - Description

  • To show the customer payment description in the Customer Statement, eg. Payment For Jan & Feb 2016.
File:Customer-Customer Payment-11.jpg


  • Sample of customer statement screenshot below.
File:Customer-Customer Payment-11b.jpg


See Also