Customer Contra

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Menu: Customer | Customer Contra...

Introduction

To make settlement of the outstanding between both customer and supplier accounts without any monetary transactions.
It will use an intermediate accounts known as Contra Account. This account balance must be ZERO.

Customer Contra - Basic Entry

1. Click on New button.

2. See the New Customer Contra entry form screenshot below.

3. Select the Customer Code. Direct key-in and search by either customer code or name.

4. Enter the Contra Amount (follow the customer currency).

5. Below is the example of the entry created:

Double Entry will be:-
                                    DR           CR
 Contra Acc                RM 100.00
 Customer Control Acc                   RM 100.00

Tips:
To ensure the contra account has set properly. [Contra Account]

Customer Contra - Knock-Off

Purpose to knock-off the invoices:

1. To show the outstanding invoices in Customer Aging Report.

2. To indicate the contra knock-off the invoices in Customer Statement.

Document Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).

2. Unapplied Amt will be reduced by the knock-off amount entered.

Partial Knock-Off

1. You can enter the knock-off amount into Pay column (auto tick).

2. Unapplied Amt will be reduced by the knock-off amount entered.

Random Knock-Off

1. You can click on the Pay column. It will auto tick on the outstanding documents.

2. Unapplied Amt will be reduced according to the outstanding balance.

Note:
Refund unapplied amount shows the customer contra amount not allocated/knock-off against any outstanding invoices and debit note.

Customer Contra - Attachment

It is very useful to attach any supporting documents.
In future, you able to retrieve and refer the attachment file easily.

1. You have to point to the attachment section.

2. Click on ( + ) button to insert the filename path.

3. See the sample screenshot below.

Customer Contra - Note

1. Click on the Note section (on the LEFT side bar).

2. RIGHT click it, you will see the Rich Text Editor pop-up.

3. You can start key-in the note. See the example screenshot below.

4. Click on X button to save and exit the Rich Text Editor.

5. You will get prompted the Save changes? message. Click YES to save it.

Customer Contra - Description

To show the customer contra description in the Customer Statement, eg. Contra IV-00005 .

Sample of customer statement screenshot below.

GL Ledger - Contra Account

Menu: GL | Print Ledger Report...

1. Select the date range.

2. Select the account code, eg. 450-000 CONTRA ACCOUNT.

3. Tick on General Ledger.

4. Click Apply button.

5. Example of the Contra Account ledger as shown below.

Note:
Contra Account should be zero balance after both customer and supplier contra are same amount.