Supplier Invoice: Difference between revisions

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==Supplier Invoice - Entry==
==Supplier Invoice - Entry==
1. Click on '''New''' button. <br />
:1. Click on '''New''' button. <br />
2. See the New Supplier Invoice entry form screenshot below.<br />
:2. See the New Supplier Invoice entry form screenshot below.<br />
::[[File:Supplier Invoice-New.jpg|640px]]
::[[File:Supplier Invoice-New.jpg|640px]]
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3. Select the Supplier Code. You direct key-in and search by either '''supplier code''' or '''name'''.<br />
:3. Select the Supplier Code. You direct key-in and search by either '''supplier code''' or '''name'''.<br />
4. Input the '''Purchase A/c''' and amount to be debit.<br />
:4. Input the '''Purchase A/c''' and amount to be debit.<br />
5. Below is the example of the entry created:<br />
:5. Below is the example of the entry created:<br />
::[[File:Supplier Invoice-Edit.jpg|640px]]<br />
::[[File:Supplier Invoice-Edit.jpg|640px]]<br />


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1. You have to point to the attachment section.<br />
:1. You have to point to the attachment section.<br />
2. Click on ( + ) button to insert the filename path.<br />
:2. Click on ( + ) button to insert the filename path.<br />
3. See the sample screenshot below.<br />
:3. See the sample screenshot below.<br />
::[[File:Supplier Invoice-Attachment2.jpg|640px]]
::[[File:Supplier Invoice-Attachment2.jpg|640px]]
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<br />


==Supplier Invoice - Note==
==Supplier Invoice - Note==
1. Click on the Note section '''(on the LEFT side bar)'''.<br />
:1. Click on the Note section '''(on the LEFT side bar)'''.<br />
2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.<br />
:2. '''RIGHT''' click it, you will see the '''Rich Text Editor''' pop-up.<br />
3. You can start key-in the note. See the example screenshot below.<br />
:3. You can start key-in the note. See the example screenshot below.<br />
4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.<br />
:4. Click on '''X''' button to save and exit the '''Rich Text Editor'''.<br />
::[[File:Supplier Invoice-Note.jpg|640px]]
::[[File:Supplier Invoice-Note.jpg|640px]]
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5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
:5. You will get prompted the '''Save changes?''' message. Click '''YES''' to save it.
::[[File:Customer Invoice-Note2.jpg|400px]]
::[[File:Customer Invoice-Note2.jpg|400px]]
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==Supplier Invoice - Invoice Description==
==Supplier Invoice - Invoice Description==
To show the document description in Supplier Statement, eg. '''Purchase Stationery-May 2013'''.<br />
:1. To show the document description in Supplier Statement, eg. '''Purchase-Stationery April 2015'''.<br />
::[[File:Supplier Invoice-Description.jpg|640px]]
::[[File:Supplier Invoice-Description.jpg|640px]]
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* Sample of supplier statement screenshot below.
:2. Sample of supplier statement screenshot below.
::[[File:Supplier Invoice-Description2.jpg||640px]]
::[[File:Supplier Invoice-Description2.jpg||640px]]
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Latest revision as of 02:49, 29 February 2016

Menu: Supplier | Supplier Invoice...

Introduction

  • General invoice received from supplies likes purchase of service, insurance, stationery or any non-stock control billing.
  • Besides that, you can check the invoices status such as outstanding and payment history.
Supplier Invoice-Browse.jpg


Supplier Invoice - Entry

1. Click on New button.
2. See the New Supplier Invoice entry form screenshot below.
Supplier Invoice-New.jpg


3. Select the Supplier Code. You direct key-in and search by either supplier code or name.
4. Input the Purchase A/c and amount to be debit.
5. Below is the example of the entry created:
Supplier Invoice-Edit.jpg
Double Entry will be:-
                                  DR         CR
 Stationery                 RM500.00
 Supplier Control Account              RM500.00


Supplier Invoice - Project

  • There are 2 types of project you need to be take note.
  1. Document Project
  2. Detail Project
  • For document project, you need to point to MORE section (on the left side bar).
  • For detail project, you have to insert the project column out from Field Chooser.
Supplier Invoice-Project.jpg
Label Types Explanation
A Document Project It represent the project for a document to be credit.
B Detail Project It represent the project for individual GL Account to be debit.


Supplier Invoice - Attachment

  • It is very useful to attach any supporting documents to an invoice.
  • In future, you able to retrieve and refer the attachment file easily.
Supplier Invoice-Attachment.jpg


1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
Supplier Invoice-Attachment2.jpg


Supplier Invoice - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.
Supplier Invoice-Note.jpg


5. You will get prompted the Save changes? message. Click YES to save it.
Customer Invoice-Note2.jpg


Supplier Invoice - Invoice Description

1. To show the document description in Supplier Statement, eg. Purchase-Stationery April 2015.
Supplier Invoice-Description.jpg


2. Sample of supplier statement screenshot below.
Supplier Invoice-Description2.jpg