SQL Text Import

From eStream Software
Revision as of 02:02, 9 January 2016 by Twfaung (talk | contribs) (→‎AR_IV)

Introduction

Is External Shareware Program which able to import master file & transactions to SQLAccounting in Text or CSV format.

Pros

  1. Easy to generate.
  2. About 80% of modules is covered.
  3. Support GST
  4. FREE import for Master file.

Cons

  1. Only can do New/Insert action.
  2. Maintain Stock Item not covered.
  3. Is Batch update.
  4. Not support Unicode.
  5. Same DocNo for Different Supplier not cover
  6. There is a cost for End User and Dealer. Only Free if each file record less then 100.
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Template.Tips-01.jpg Notes
1. FileName can be any name.
2. 1 DocType/BizObject 1 txt file.
Template.Tips-01.jpg Wanted FREEWARE?...Try Generate each Text file max to 100 records
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Guideline & Example

SQLAcc-TextImport-Guide.pdf
SQLAcc-TextImport-Example

Below is the most commonly use tables

AR_IV

AR_IV
Field Name Field Type Field Size Default Value Remarks
Master Fixed/Hardcode
DOCNO String 20 Invoice Number
DOCNOEX String 20 Additional Document Number
CODE String 10 Customer Code
DOCDATE Date 0 In YYYYMMDD format (for XML Only)
POSTDATE Date 0 Same As DocDate In YYYYMMDD format (for XML Only)
AREA String 10 ---- Follow Maintain Customer Information
AGENT String 10 ---- Follow Maintain Customer Information
PROJECT String 20 ----
TERMS String 10 Follow Maintain Customer Information
CURRENCYRATE FMTBcd 6 1
DESCRIPTION String 150 Sales Description to be shown at Customer/Supplier Statement
CANCELLED String 1 F
  • T - True
  • F - False"
DOCAMT FMTBcd 2 Document Amount
DETAIL Fixed/Hardcode
DOCNO String 20 Invoice Number
PROJECT String 20 ----
ACCOUNT String 10 GL Account to be Debit/Credit
DESCRIPTION String 80 Product Description
TAX String 10
TAXAMT FMTBcd 2 0
AMOUNT FMTBcd 2 Qty * Unit Price
TAXINCLUSIVE Integer 0 0
  • 1 - True
  • 0 - False"

Special Character

User Input Text Output
SalesOrder SalesOrder
Sales Order 5' 12" "Sales Order 5' 12"""
SalesOrder6'13" "SalesOrder6'13"""
SalesOrder6" x 13" "SalesOrder6"" x 13"""
Sales Order "Sales Order"

01. One module One file (i.e. Sales Invoice have Sales Invoice text file and Sales Debit Note have Sale Debit Note file).
02. Make sure NO empty line on the last line of the files.

Import Program

History New/Updates/Changes

--Build 9--

  • Upgrade to Version 4.3.
  • Add Application Version at Statusbar.
  • Extended trial limit to 100 records.
  • Remove limit for Master File Import.

--Build 8--

  • Fix Unable Compare Long Address in Register Form.

--Build 7--

  • Fix Unable import SL_CS if SQL Acc Tax is Inclusive.
  • Enable support Nonrefundable.

Useful tools

Installation

  1. Install sqlaccounting
  2. Create Sample Data / Login to the Database wanted to import
  3. Login (username & password is Admin)
  4. Install the Import Program (Username & Password is sqlutility)
  5. Run the Import Program

Steps

SQLAcc-TextImport-Video

SQLTxtImport.Fig01.jpg


  1. Set the Range to Import (Useful if the list too long & only available for Registred version)
  2. Click Get File button to select the Txt or csv file
  3. Click Verify To Check any duplicate or Valid Maintenance Code (eg Area, Agent, etc)
  4. Click the Dropdown List (see below pic) to see all the error
  5. Click Post To A/c to Post (Only Tick with Status show ok will post)


SQLTxtImport.Fig02.jpg

This is example error on the drop down status

Video

See also