Recurring

From eStream Software

Introduction

This Customisation is for simple calculation for the management property which normally monthly charge Maintenance, Sinking Fund & etc.
QR Recurring.jpg

Sample Database

History New/Updates/Changes

00 2017 - Coming Soon...

  • Generate by SQFT by Customer
  • Add Cust Local - Payment Listing (GST 1) - Knock Off Doc No Set - Cross
  • Allow to change Header Description for DN Overdue

21 Mar 2017

  • Change Header Description for Posting DN to Late Payment Charges for

25 Jan 2017

  • Add Pre-Post DN at Customer Payment.
  • Add Sales Document Listing Recurring.

16 Sep 2016

  • Fixed access violation error if No Record Found prompt.

12 Jan 2016

  • Enable GAS Reading

25 Dec 2015

  • Add 0Sales Invoice 7 (GST 2)-Recurring-Maintenance Report
  • Add 0Sales Invoice 7 (GST 2)-Recurring-Meter Report
  • Enable GAS Reading
  • Allow Select Multi DocNo Set for Different Reading
  • Fixed bug LeadTime=0 - Will being override by Rebate when is below Min Charge (i.e. will set to 0 if less then Min Charge)
  • Fixed Cust Statement 06 Mths 1 Report Not shown Address 1 & take too much space at footer

26 Sep 2015

  • Remove 5 Cent rounding Script & use build in 5 Cent rounding
  • Fixed Customise Statement report not follow company profile information
  • Set Customer Payment UDF_PostDN Default Value = False

12 Aug 2015

  • Fixed Posting Overdue DN should excluding the GST amount from the calculation

Know Bugs

Todo

  • Generate by SQFT by Customer
  • OVERDUE Qty := Qty + LeadTime for AR Payment
  • Allow to change Header Description for DN Overdue
  • Multi range price
EG
0 - 100 @ 0.10/unit
101 - 200 @ 0.15/unit

Modules Require

  • DIY Field
  • DIY Script
  • Multiple Pricing (Price Tag)
  • Multiple Document Number Set (Optional)

Settings

Maintain User

Menu: Tools | Maintain User...

Untick the Access Right for Prompt Replace Unit Price Dialog under the Group : Sales

Maintain Customer

Menu: Customer | Maintain Customer...

  • Below fields MUST had Value (minimum is 0 not empty or Null)
- UDF_WaterReading
- UDF_ElectricReading
- UDF_GasReading
- UDF_IWKReading
- Price Tag
  • Minimum UDF Fields Required
Name Data Type Size Sub Size Caption Required Default Value Display Format
WaterReading Float 10 4 UDF_WaterReading False 0 #,0;-#,0
ElectricReading Float 10 4 UDF_ElectricReading False 0 #,0;-#,0
GasReading Float 10 4 UDF_GasReading False 0 #,0;-#,0
IWKReading Float 0 4 UDF_IWKReading False 0 #,0;-#,0

Quotation

Menu: Sales | Quotation...

  • DocNo Format := CompanyCategoryCode;Type
 eg
 B-Shop;Main  => For Maintenance
 B-Shop;Water => For Water Billing
 B-Shop;Park  => For Car Park
  • For Meter Reading (eg Water, Electric & etc), Detail can be empty cause system will auto APPEND the itemcode
Template.Tips-01.jpg Note:

- Master Description if using

- 1.Generate Maintenance it will use the Quotation Master Description.
- 2.Generate Meter Reading (eg Water, Electric & etc), it will shown how much the meter usage
[Master Description (MMM YYYY) - CurrentReading -PreviousReading=Usage@UnitPrice].
- 2.Generate Meter Reading with "Include Grid Detail Info." Option tick it will use the Quotation Master Description.
  • List Field to be copy from Quotation to Invoice
Master Detail
  • DocNoEx
  • DocDate
  • Terms
  • Agent
  • Description
  • DocRef1
  • DocRef2
  • DocRef3
  • DocRef4
  • Project
  • Validity
  • DeliveryTerm
  • CC
  • Number
  • ItemCode
  • Description
  • Description2
  • Description3
  • Remark1
  • Remark2
  • Location
  • Project
  • DeliveryDate
  • Qty
  • UOM
  • UnitPrice
  • Tax
  • Disc
  • Minimum UDF Fields Required (Header Fields)
Name Data Type Caption Required Default Value
DocNoSet Integer UDF_DocNoSet False 0
Type Integer UDF_Type False 0

Invoice

Menu: Sales | Invoice...

  • Minimum UDF Fields Required (Items Fields)
Name Data Type Size Sub Size Caption Required Default Value Display Format
LastReading Float 10 4 UDF_LastReading False 0 #,0;-#,0
CurrReading Float 10 4 UDF_CurrReading False 0 #,0;-#,0

Debit Note

Menu: Sales | Debit Note...

  • Minimum UDF Fields Required (Items Fields)
Name Data Type Size Caption Required Default Value Display Format
IVDocNo String 20 UDF_IVDocNo False
IVDocDate Date UDF_IVDocDate
IVDueDate Date UDF_IVDueDate
IVDocAmt Currency UDF_IVDocAmt False 0 #,0.00;-#,0.00
IVOSAmt Currency UDF_IVOSAmt False 0 #,0.00;-#,0.00

Stock Item

Menu: Stock | Maintain Stock Item...

  • Item Code to be create
  • WATER
  • ELECTRIC
  • GAS
  • IWK
  • RTN5Cents => For Rounding Mechanism
  • OVERDUE => For Overdue Charge (Just set at Ref Price & enter 0.1 for 10% pa)
  • Price Tag => For Different UnitPrice for Meter Reading (eg WATER, ELECTRIC & etc)
Use Disc column as Rebate & Min Charge => Format := Rebate+MinCharge
eg
Lead Time Type Description Input Value
0 Both Rebate 11.75 & MinCharge 5 11.75+5
1 Rebate Only Rebate 12.30 & MinCharge 0 12.30+0
2 Min Charge Only Rebate 0 & MinCharge 5 0+5
  • Lead Time => 0: Both, 1: Rebate Only, 2: Min Charge Only
  • For MinCharge make sure it had Value else set at 1
Recurring-07.jpg

Customer Payment

Menu: Customer | Customer Payment...

  • Auto Generate Sales DN for overdue IV if UDF_PostDN (in DIY Fields) Default Value is set to True (Default is False)
  • Only Knock-off to DN will not regenerate DN again if overdue
  • Formula for Age
    Age := DocDate - Knock off Invoice Due Date
  • Formula For Qty
    if Age < DayOf(DocDate) then
      Qty := Age else
      Qty := DayOf(DocDate);
  • Formula for UnitPrice
    Unit Price := Rate/365 * Knock off amount (Excluding GST)
  • Minimum UDF Fields Required (Header Fields)
Name Data Type Size Caption Required Default Value
PostDN Boolean UDF_PostDN False False
TaxRate String 10 UDF_TaxRate False 6%

Customer Due Listing

Menu: Customer | Print Customer Due Document...

  • Auto Generate Sales Debit Note for overdue Invoice & Debit Note (can untick the option if don't wanted to be included before click Apply button)
  • It will Generate 1 Customer Code 1 Sales Debit Note
  • The rate is from Ref Price of OVERDUE itemcode (just enter 0.1 for 10% pa)
  • Formula Qty
    if Age < DaysInAMonth(edDueDate.Date) then
      Qty := Age else
      Qty := DaysInAMonth(edDueDate.Date);
  • Formula UnitPrice
    Unit Price := Rate/365 * Outstanding amount (Excluding GST)


Recurring-06.jpg
01. Set the Date to generate Overdue
02. Tick the following option
  • Invoice
  • Debit Note (if you wanted to include in calculation overdue)
  • Overdue
03. Click Apply button
04. Click 1. Post DN button

Sales Document Listing

Menu: Sales | Print Sales Document Listing...

  • Is a batch
- Delete Document
- Copy From 1 Document type & Paste To Same or Other Document Type

Base on the parameter selected & result shown in the grid

Recurring-01.jpg

Batch Delete Document

Below is example to delete Invoice

01. Select Invoice Listing
02. Select Range Date or any parameter you prefer
03. Click Apply button
04. Click Delete button
Template.Warning-01.jpg

Only Select follow filter

  • Date
  • Customer
  • Agent
  • Area
  • Company Category
  • Doc. Project

Batch Copy & Paste Document

Below is example to Copy from Invoice to Invoice

01. Select Invoice Listing
02. Select Range Date or any parameter you prefer
03. Click Apply button
04. In the section A (See icon A)
Field Description
Doc Date Document Date to Set
To Document Document Type To Post/Copy To (eg Invoice)
Header Desc Document Header Description (Must Had Value)
1st Item Desc
  • Description for 1st Row of Detail.
  • If Leave Empty will copy from Original Source (i.e no changes)
05. Click Post button

Steps

Quotation

Menu: Sales | Quotation...

Below is example for Generating Maintenance

Recurring-02.jpg
01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement
02. Enter/Change the Date & Terms & other Information in Detail
03. Select Recurring Type (i.e. Maintenance).
04. Select Document Number Set to use.
05. Click Save button.
06. Click 3. Generate Bill button.
Recurring-04.jpg
01. Untick any Customer you don't wanted to Generate
02. Click Ok button to generate

Below is example for Generating Meter Reading

Recurring-03.jpg
01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement
02. Enter/Change the Date & Terms & other Information in Detail
03. Select Recurring Type (i.e. Water Reading).
04. Select Document Number Set to use.
05. Click Save button.
06. Click 3. Generate Bill button.
Recurring-05.jpg
01. Untick any Customer you don't wanted to Generate
02. Enter the Current Reading for each Customer
03. Tick Include Grid Detail Info. (optional)
- if you wanted combine Generate Maintenance
- Must use the Generate Maintenance Template(Quotation)
04. Click Ok button to generate
Template.Tips-01.jpg
If system prompt "Do you want to set "xxxxxx" as your default document running number set?"
Just click Yes to avoid keep prompt again

Customer Payment

Menu: Customer | Customer Payment...

Recurring-08.jpg

Below is example for Generating Due Interest from Customer Payment

01. Click New button
02. Select Customer Code
03. May set to empty if you using Tax Inclusive
04. Click 0. Show Due IV/DN... button
Recurring-09.jpg
05. May untick which don't wanted to include the Due Interest Calculation.
06. Click Post DN Button to Post/Generate Due Interest DN
07. Click Close
Template.Warning-01.jpg

Make sure the UDF_PostDN Default is Set to False else will double posting

Template.Tips-01.jpg

The Age calculate to System Working Date.
The UnitPrice is round to 4 Decimal Point.

See also

Retrieved from "https://wiki.sql.com.my/index.php?title=Recurring&oldid=8134"
Last modified
This page was last edited on 6 February 2018, at 00:27.