Options (Acc): Difference between revisions

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===Post Audit Trail for Stock/Sales/Purchase Detail===
===Post Audit Trail for Stock/Sales/Purchase Detail===
:To audit log the changes has been made in '''Sales''' and '''Purchase''' detail.
:To audit log the changes has been made in '''Sales''' and '''Purchase''' detail.
::[[File:Tools-Options-05i.jpg  |600px]]
::[[File:Tools-Options-05i.jpg  |700px]]
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Revision as of 02:55, 2 February 2016

Menu: Tools | Options...

Introduction

Settings for the following:
1. General
2. BarCode
3. Miscellaneous
4. Unit Price
5. General Ledger
6. Customer
7. Supplier
Tools-Options-01.jpg


General

Automation Server Registration - Use to register/communicate to the external application via Windows platform.
Tools-Options-02.jpg


BarCode

To define the cash drawer setting with a compatible device, eg. cash drawer.
Tools-Options-03.jpg


To define the barcode setting with a compatible device, eg. barcode printer.
Tools-Options-04.jpg


Miscellaneous

Others setting.
Tools-Options-05.jpg


To set the display format

To understand the display format. See the below picture:
Tools-Options-05b.jpg
Numbering Type Display Format Example
Accounting Value #,0.00;(#,0.00) Amount/DR/CR display format

Positive value = 1,000.00
Negative value = (1,000.00)

Currency Rate #,0.0000 Exchange Rate display format, eg. 1 USD = 4.2334 MYR
Stock Quantity #,0.00;-#,0.00 Qty display format.

Qty In = 2.00 units
Qty Out = -2.00 units

Item Selling Price #,0.00;-#,0.00 Sales Unit Price display format, eg. unit selling price = 25.53
Item Purchase Price / Costing #,0.00; -#,0.00 Purchase Unit Price and Total Cost display format, eg. unit purchase price = 15.33


Merge Same Item Code

1. Tick this option to merge same items quantity and amount when you print the documents, eg. sales invoice, cash sales, etc.
2. Conditions:
a. Same item Code;
b. Same UOM;
c. Same Unit Price;
d. Sames Disc;
e. Same Tax Code.
Tools-Options-05c.jpg


Prompt Negative Stock Quantity Dialog Box

Tick this option the system will prompt alert message if the stock below quantity on hand or below re-order level or below minimum quantity in the sales documents.
Tools-Options-05d.jpg


Show Document Project

1. Tick this option to enable to select the document project.
2. See the example in the screenshot below.
Tools-Options-05e.jpg


Runtime Stock Costing Calculation for Stock Document

1. To enable to execute the costing calculation when print the stock documents reports (report name ended with Actual Cost) in the Stock Issue, Stock Adjustment and Stock Transfer (available in multiple warehouse module).
2. See the example of stock issue as shown in the screenshot below.
Tools-Options-05f.jpg


Prompt Duplicate Cheque Number

To alert a message if duplicate cheque number are try to save in Payment Voucher/Official Receipt.
Tools-Options-05g.jpg


Use Doc Date For Acceptable Transactions Date Checking

1. System will use document date instead of post date to check and allow to save the document based on the allow date set in Maintain Acceptable Transaction Date.
2. For instance, the document date = 01/01/2016 and post date = 17/02/2016. System will not allow to save this document fall outside the acceptable transaction date (ie. 01/02/2016 - 29/02/2016). See the screenshot below.
Tools-Options-05h.jpg


Post Audit Trail for Stock/Sales/Purchase Detail

To audit log the changes has been made in Sales and Purchase detail.
Tools-Options-05i.jpg


Default UOM

Default UOM value when create new item in Maintain Stock Item.
Tools-Options-05j.jpg


Unit Price

To set the unit price priority apply when select the item code for a customer/supplier.

Sales

Tools-Options-06a.jpg


Purchase

Tools-Options-06b.jpg


Stock

Tools-Options-06c.jpg


Cash Sales

Tools-Options-06d.jpg


Cash Purchase

Tools-Options-06e.jpg


General Ledger

It is important to define the setting correctly in the new database created.
Tools-Options-08.jpg


Financial Start Period

System Conversation Date

Default Account

Default Journal

Customer

It is important to define the Customer setting in the new database created.
Tools-Options-08.jpg


Default Control Account

Default Credit Terms

Default Credit Limit

Default Output Tax

Customer Account Code Format

Use Cash Sales No. for Payment Received

One Cent Different Rounding (Local Currency Fields) for all AR/SL Documents (Recommended)

5 Cents Rounding (Sales Invoice)

5 Cents Rounding (Cash Sales)

Supplier

It is important to define the Supplier setting in the new database created.
Tools-Options-09.jpg


Default Control Account

Default Credit Terms

Default Credit Limit

Default Output Tax

Supplier Account Code Format

Default Supplier Aging Format

Use Cash Purchase No. for Payment Paid