Migration System Features-How to handle the GST Past Documents Opening Balance for Customer and Supplier

How to handle the GST Past Documents Opening Balance for Customer and Supplier?

Introduction

This guide will teach you the way to handle the past outstanding documents for Customer and Supplier from previous accounting system. We are ensure that the data migration part go smooth with GST matters happened in previous system likes bad debt relief and non-refundable deposit.

Overview of the GST Past Documents for Customer and Supplier:

How to enter the GST Past Documents?

Financial Start Period and System Conversation Date

[Tools | Options...General Ledger]

1. Let's said under the Tools | Options... I have set the following:-

Financial Start Period : 01 Jan 2016

System Conversion Date : 01 Feb 2016 (Cut-off Date for Opening Entry)

2. See below screenshot:

GST Effective Date

[GST | GST Effective Date...]

1. Let's assume the company is GST registered at 01 April 2015.

2. See below screenshot:

Enter the Past Documents (AR & AP)

1. Create new customer/supplier invoice.

2. Enter the Invoice No.

3. Enter the Original Invoice Date. Date before the system conversation date, the document will converted to "Past Invoice" automatically.

4. Enter the Outstanding Invoice Balance into Total.

5. Save it.

6. See screenshot below.

Screenshot 1: Past Invoice:

Screenshot 2: Past Payment:

7. Take note to the below table.

Action	Where to Enter?
To enter the Customer Past Tax Invoice	a. Go to Customer / Customer Invoice... b. Refer the above step 1.
To enter the Supplier Past Tax Invoice	a. Go to Supplier / Supplier Invoice... b. Refer the above step 1.
To enter the Customer Past Non-Refundable Deposit	a. Customer / Customer Payment... b. Refer the above step 1. c. Tick the Non-Refundable checkbox.

Enter the GST Taxable for Past Documents (AR & AP)

1. Open the past tax invoice document.

2. Press CTRL + ALT + G.... You able to assign the tax code (SR / ZRL / ZRE / TX / IM...etc), the taxable amount (eg. Rm 1,000.00) and the tax amount (eg. Rm 60.00) for past document.

3. Save it.

4. See screenshot below.

Screenshot 3: GST Taxable:

5. Take note to the below table.

Action	Where to Enter?
To enter GST Taxable for the Customer Past Tax Invoice	a. Go to Customer / Customer Invoice... b. Refer the above step 1. c. Tax code commonly apply to this matter is SR / ZRL / ZRE / SL_AJP-BD (for bad debt relief claimed as input tax in old system).
To enter GST Taxable for the Supplier Past Tax Invoice	a. Go to Supplier / Supplier Invoice... b. Refer the above step 1. c. Tax code commonly apply to this matter is TX / IM / PH_AJS-BD (for bad debt relief paid as output tax in old system).
To enter GST Taxable for the Customer Past Non-Refundable Deposit	a. Go to Customer / Customer Payment... b. Refer the above step 1. c. Tax code commonly apply to this matter is SR.

Past Documents GST Taxable Listing

[GST | Print GST Taxable Listing (Manual)...]

1. Select the date range to apply.

 date from (GST effective date) and date to (before the system conversion date).

2. See screenshot below.

Screenshot 4: GST Taxable Listing:

GST Returns

[GST | New GST Return...]

1. Select the date range. See screenshot below.

a. Monthly (eg. 01/02/2016 - 29/02/2016)

b. Quarterly (eg. 01/02/2016 - 30/04/2016)

2. Click to Process.

3. Past GST transactions will generated automatically after click Process. See below screenshot.

Tips:
To check the past GST listing, click on GST Listing button.

4. Current GST Returns will be processed at the same times. See below screenshot.

IMPORTANT NOTE

Case 1: Claim bad debt relief in our system

Old System

1. Invoice:

Invoice Date: 10 Aug 2015

Invoice Details are:

Tax	Local Amount	Local Tax Amount	SubTotal
SR	1,000.00	60.00	1,060.00
ZRL	1,000.00	0.00	1,000.00
		Total	2,060.00

2. Payment:

OR Date: 20 Aug 2015