Menu: Customer | Customer Deposit...
Introduction
- Deposits are the advance payments made or received for future services and goods to be invoiced. With accrual basis accounting, a prepayment for work that a corporation is obligated to perform becomes a liability.
- Generally, the double entry will be:-
GL Account DR CR Bank Account 500.00 Prepayment from Customers 500.00
- At General Ledger, Maintain GL Account must have a deposit account named "PREPAYMENT FROM CUSTOMERS" under Current Liabilities.
Customer Deposit - Entry
- 1. Click on New button.
- 2. Select the Customer Code. You direct key-in and search by either customer code or name.
- 3. You may select other deposit account to be credited in Deposit Acc.
- 4. You may select the bank / cash account to be deposit (to be debited) in Received In.
- 5. Enter the deposit amount into Paid Amount.
- 6. Below is the example of the entry created:
- 7. Double entry will be:-
GL Account Description DR CR 310-001 Maybank 6,000.00 PREPAYMENT Prepayment from Customers 6,000.00
Customer Invoice - Project
- There are 2 types of project you need to be take note.
- Document Project
- Detail Project
- For document project, you need to point to MORE section (on the left side bar).
- For detail project, you have to insert the project column out from Field Chooser.
Label Types Explanation A Document Project It represent the project for a document to be debit. B Detail Project It represent the project for individual GL Account to be credit.
Customer Invoice - Attachment
- It is very useful to attach any supporting documents to an invoice.
- In future, you able to retrieve and refer the attachment file easily.
- 1. You have to point to the attachment section.
- 2. Click on ( + ) button to insert the filename path.
- 3. See the sample screenshot below.
Customer Invoice - Note
- 1. Click on the Note section (on the LEFT side bar).
- 2. RIGHT click it, you will see the Rich Text Editor pop-up.
- 3. You can start key-in the note. See the example screenshot below.
- 4. Click on X button to save and exit the Rich Text Editor.
- 5. You will get prompted the Save changes? message. Click YES to save it.
Customer Invoice - Invoice Description
- 1. To show the document description in Customer Statement, eg. Sales-Oct 2012.
- 2. Sample of customer statement screenshot below.
