Customer Deposit: Difference between revisions

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==Customer Deposit - Entry==
==Customer Deposit - Entry==
:1. Click on '''New''' button. <br />
:1. Click on '''New''' button. <br />
:2. New Customer Deposit entry screem.<br />
:2. Select the Customer Code. You direct key-in and search by either '''customer code''' or '''name'''.<br />
:3. You may select other deposit account to be credited in '''Deposit Acc'''.<br />
:4. You may select the bank / cash account to be deposit (to be debited) in '''Received In'''.<br />
:5. Enter the deposit amount into '''Paid Amount'''.
:6. Below is the example of the entry created:<br />
::[[File:Customer Deposit-01.jpg|640px]]
::[[File:Customer Deposit-01.jpg|640px]]
<br />
:3. Select the Customer Code. You direct key-in and search by either '''customer code''' or '''name'''.<br />
:4. Input the '''Sales A/c''' and amount to be credit.<br />
:5. Below is the example of the entry created:<br />
::[[File:Customer Invoice-Edit.jpg|640px]]<br />
Double Entry will be:-
                                  DR        CR
  Customer Control Account  RM500.00
  Service charge                        RM500.00
<br />
<br />



Revision as of 04:52, 31 October 2018

Menu: Customer | Customer Deposit...

Introduction

  • Deposits are the advance payments made or received for future services and goods to be invoiced. With accrual basis accounting, a prepayment for work that a corporation is obligated to perform becomes a liability.
  • Generally, the double entry will be:-
GL Account DR CR
Bank Account 500.00
Prepayment from Customers 500.00

  • At General Ledger, Maintain GL Account must have a deposit account named "PREPAYMENT FROM CUSTOMERS" under Current Liabilities.
Customer Deposit-00.jpg


Customer Deposit - Entry

1. Click on New button.
2. Select the Customer Code. You direct key-in and search by either customer code or name.
3. You may select other deposit account to be credited in Deposit Acc.
4. You may select the bank / cash account to be deposit (to be debited) in Received In.
5. Enter the deposit amount into Paid Amount.
6. Below is the example of the entry created:
Customer Deposit-01.jpg


Customer Invoice - Project

  • There are 2 types of project you need to be take note.
  1. Document Project
  2. Detail Project
  • For document project, you need to point to MORE section (on the left side bar).
  • For detail project, you have to insert the project column out from Field Chooser.
File:Customer Invoice-Project.jpg
Label Types Explanation
A Document Project It represent the project for a document to be debit.
B Detail Project It represent the project for individual GL Account to be credit.


Customer Invoice - Attachment

  • It is very useful to attach any supporting documents to an invoice.
  • In future, you able to retrieve and refer the attachment file easily.
Customer Invoice-Attachment.jpg


1. You have to point to the attachment section.
2. Click on ( + ) button to insert the filename path.
3. See the sample screenshot below.
File:Customer Invoice-Attachment2.jpg


Customer Invoice - Note

1. Click on the Note section (on the LEFT side bar).
2. RIGHT click it, you will see the Rich Text Editor pop-up.
3. You can start key-in the note. See the example screenshot below.
4. Click on X button to save and exit the Rich Text Editor.
File:Customer Invoice-Note.jpg


5. You will get prompted the Save changes? message. Click YES to save it.
Customer Invoice-Note2.jpg


Customer Invoice - Invoice Description

1. To show the document description in Customer Statement, eg. Sales-Oct 2012.
File:Customer Invoice-Description.jpg


2. Sample of customer statement screenshot below.
File:Customer Invoice-Description2.jpg