SQL Acc XLS n MDB Import

From eStream Software
Revision as of 02:31, 27 August 2016 by Twfaung (talk | contribs) (→‎Todo)

Introduction

Is an External Shareware Program which able to import below data to SQL Accounting using Excel or Access File.

  • Master file (eg. Debtors, Creditors & Item List)
  • Transactions
  • Nestle Transactions
  • Yeos Transactions
  • Coca-Cola Transactions
  • GSK Transactions

Pros

  1. Easy to generate
  2. About 80% of modules is covered.
  3. Support GST
  4. FREE import for Master file.

Cons

  1. Only can do New/Insert action
  2. Is Batch update.
  3. There is a cost for End User and Dealer for Transaction import. Only Free if each file record less then 100.
  4. Same DocNo for Different Supplier not cover
  5. Payment & Credit Note Knock Off for both Customer & Supplier not cover
  6. No transfer status for Sales & Purchase Module

Pros (UE Only)

  1. Easy to generate
  2. Able update Stock Information.
  3. Can do New/Insert/Edit/Update action

Cons (UE Only)

  1. There is a cost for End User and Dealer. Only Free if each file record less then 50.
  2. Only Cover Maintain Stock Item.

Todo

  • Maintain Acc can't import Tax, CashFlowType & SIC
  • Import GL Journal Entry
  • Import GL OR Entry
  • Import Maintain Item Template
  • Add Verify Button for Master Data Import
  • Import Stock Issue
  • Import Stock Received
  • Import Stock Adjustment
  • Import Stock Transfer
  • Use Different Field as Company Code

Tools Required

Example Template

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Template.Tips-01.jpg Tips for Programmer to Export Transaction 
01. Use INNER JOIN SQL to join the Master & Detail table 
02. Export to Excel or Access file
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Template.Tips-01.jpg Tips for Yeos Transaction Import 
User might had to adjust some data in the excel file
01. Remove the 1st row(i.e 1st row must be a title of the column)
02. PRD Qty & Gross AMT column need * -1 (only for Credit Note)
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Template.Tips-01.jpg Tips for Coca-Cola Transaction Import 
User might had to at Coca-Cola system before export 
01. Group the ARTNUM
02. Net the AMTSUBJECTTOGST & GSTAMT column
It might had rounding issue after import 
(i.e. excel not match with Tax Invoice Issue from coca-cola)
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Template.Tips-01.jpg Tips for GSK Transaction Import 
01. User might had to convert the file to excel file
02. Export File by Document Type (i.e. Invoice 1 file & Credit Note 1 file)
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Things to Consider

  • Date Format should be in dd/mm/yyyy (entry time in Excel as dd/mm/yyyy) - Updated 14 Nov 2013
Excel-DateFormat.jpg
  • Float, Currency & Integer type Must not had , (comma) or Currency Symbol & Default Value is 0 not empty
  • Below is the column type can/can't import
Excel-Import-02.jpg
  • Try just use Alphanumeric for the Worksheet Name
Excel-Import-06.jpg

Import Program

History New/Updates/Changes

--Build 9--

  • Fixed GL PV & OR some fields no Default Value.
  • Fixed GL_PV & OR Verify Error.
  • Force Must Mapping DocDate field.

--Build 8--

  • Fixed unable to Import AR/AP Opening Balance.
  • Fixed unable to unmap Fields.
  • Remove Auto Remove Source Field after Mapped.

--Build 7--

  • Fixed unable to register Database.
  • Fixed Customer/Supplier record splitter missing.

--Build 6--

  • Upgrade to Version 4.2.
  • Upgrade to XE10.
  • Remove Maintain Tax Import
  • Enable Import AR, AP, SL & PH Transactions
  • Enable Import GL_OR & GL_PV Transactions

--Build 5--

  • Upgrade to Version 4.
  • Upgrade to XE7.
  • Add Split Record - To cater large Record Data File.
  • Remove readonly="true" SUBTYPE="Autoinc" before append Data.
  • Add Default Value for Stock Item CostingMethod field.

History New/Updates/Changes (UE Only)

--Build 7--

  • Fixed “Bad variable type” error.
  • Fixed some field no default value.

--Build 6--

  • Upgrade to Version 4.
  • Upgrade to XE7.
  • Add Split Record - To cater large Record Data File.
  • Remove readonly="true" SUBTYPE="Autoinc" before append Data.
  • Add Default Value for Stock Item CostingMethod field.
  • Add New filter function for data.

Steps

Master Data

Below is example for import Stock Item...

01. Click 1. Get File button
02. Select the File type (eg Microsoft Excel)
Excel-Import-04.jpg
03. Select the File file wanted to import
04. Click Open
Excel-Import-03.jpg
05. Click the combo box (Circle in Red) to select the Worksheet/Table in the file
06. Click 2. Get Data button to load the file.
07. Drag the available column at the SourceField & drop to the TargetField.
08. For Detail Part (Circle in Green) (Eg Click on the UOM tab).
09. Click New button.
10. Drag the available column at the SourceField & drop to the TargetField at detail part.
11. Click Save after Done (only for Detail Part).
12. Click Post To A/c button if all done mapping.
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Template.Tips-01.jpg

Blue Circle - Is use to let system know Start from which row till End which row to import.
Orange Circle - The Worksheet/Table records.

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Transactions Data

Below is example for import Customer Invoice...

01. Click 1. Get File button
02. Select the File type (eg Microsoft Excel)
Excel-Import-04.jpg
03. Select the File file wanted to import
04. Click Open
Excel-Import-05.jpg
05. Click the combo box (Icon 5) to select the Worksheet/Table in the file
06. Click 2. Get Data button to load the file.
07. Tick the Is Opening Transactions to import opening balance (Available for AR & AP Module Only).
08. Drag the available column at the SourceField & drop to the TargetField.
09. Click 3. Verify button.
10. Click 4. Post To A/c button if confirm all data is Ok.
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Template.Tips-01.jpg
Do you realise there is an arrow near the Verify button?
In the arrow there is an Option A.Load Setting..., this to load previously mapped fields
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Video

FAQ

Why the system take so long to Get Data from excel where in excel just few records?

This happen when there is the problem in Excel Worksheet.
Try below steps
1. Press CTRL + Home
2. Press CTRL + A (To Select All)
3. Press CTRL + C (To Copy Selected)
4. Press Shift + F11 (To inserts a New Worksheet into the active Workbook)
5. Press CTRL + V (To Paste)
6. Save the Excel & Try again on New Worksheet

Prompt Error external table is not in the expected format when try Get Data from Excel.

Try save the file to other name using File | Save As in Excel

My excel date format is in YYYYMMDD format, how i convert it to dd/MM/yyyy?

Can try use this formula =DATE(LEFT(A2,4),MID(A2,5,2),RIGHT(A2,2))

See also

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Last modified
This page was last edited on 27 August 2016, at 02:31.