Recurring

Introduction

This Customisation is for simple calculation for the management property which normally monthly charge Maintenance, Sinking Fund & etc.

Last Customisation Update : 25 Dec 2015

Sample Database

History New/Updates/Changes

12 Jan 2016

Enable GAS Reading

25 Dec 2015

Add 0Sales Invoice 7 (GST 2)-Recurring-Maintenance Report
Add 0Sales Invoice 7 (GST 2)-Recurring-Meter Report
Enable GAS Reading
Allow Select Multi DocNo Set for Different Reading
Fixed bug LeadTime=0 - Will being override by Rebate when is below Min Charge (i.e. will set to 0 if less then Min Charge)
Fixed Cust Statement 06 Mths 1 Report Not shown Address 1 & take too much space at footer

26 Sep 2015

Remove 5 Cent rounding Script & use build in 5 Cent rounding
Fixed Customise Statement report not follow company profile information
Set Customer Payment UDF_PostDN Default Value = False

12 Aug 2015

Fixed Posting Overdue DN should excluding the GST amount from the calculation

Know Bugs

Todo

IWK Reading
Generate by SQFT by Customer
Rest back to Previous Reading on Delete at Doc Listing
Multi range price

EG

0 - 100 @ 0.10/unit

101 - 200 @ 0.15/unit

Modules Require

DIY Field
DIY Script
Multiple Pricing (Price Tag)
Multiple Document Number Set (Optional)

Settings

Maintain User

Menu: Tools | Maintain User...

Untick the Access Right for Prompt Replace Unit Price Dialog under the Group : Sales

Maintain Customer

Menu: Customer | Maintain Customer...

Below fields MUST had Value (minimum is 0 not empty or Null)

- UDF_WaterReading

- UDF_ElectricReading

- UDF_GasReading

- Price Tag

Quotation

Menu: Sales | Quotation...

DocNo Format := CompanyCategoryCode;Type

 eg
 B-Shop;Main  => For Maintenance
 B-Shop;Water => For Water Billing
 B-Shop;Park  => For Car Park

For Meter Reading (eg Water, Electric & etc), Detail can be empty cause system will auto APPEND the itemcode

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Note:

- Master Description if using

- 1.Generate Maintenance it will use the Quotation Master Description.

- 2.Generate Meter Reading (eg Water, Electric & etc), it will shown how much the meter usage

[Master Description (MMM YYYY) - CurrentReading -PreviousReading=Usage@UnitPrice].

- 2.Generate Meter Reading with "Include Grid Detail Info." Option tick it will use the Quotation Master Description.

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List Field to be copy from Quotation to Invoice

Master	Detail
DocNoEx DocDate Terms Agent Description DocRef1 DocRef2 DocRef3 DocRef4 Project Validity DeliveryTerm CC	Number ItemCode Description Description2 Description3 Remark1 Remark2 Location Project DeliveryDate Qty UOM UnitPrice Tax Disc

Stock Item

Menu: Stock | Maintain Stock Item...

Item Code to be create

WATER
ELECTRIC
GAS
RTN5Cents => For Rounding Mechanism
OVERDUE => For Overdue Charge (Just set at Ref Price & enter 0.1 for 10% pa)

Price Tag => For Different UnitPrice for Meter Reading (eg WATER, ELECTRIC & etc)

Use Disc column as Rebate & Min Charge => Format := Rebate+MinCharge

eg

Lead Time	Type	Description	Input Value
0	Both	Rebate 11.75 & MinCharge 5	11.75+5
1	Rebate Only	Rebate 12.30 & MinCharge 0	12.30+0
2	Min Charge Only	Rebate 0 & MinCharge 5	0+5

Lead Time => 0: Both, 1: Rebate Only, 2: Min Charge Only
For MinCharge make sure it had Value else set at 1

Customer Payment

Menu: Customer | Customer Payment...

Auto Generate Sales DN for overdue IV if UDF_PostDN (in DIY Fields) Default Value is set to True (Default is False)
Only Knock-off to DN will not regenerate DN again if overdue
Formula for Age

    Age := DocDate - Knock off Due Date

Formula For Qty

    if Age < DayOf(DocDate) then
      Qty := Age else
      Qty := DayOf(DocDate);

Formula for UnitPrice

    Unit Price := Rate/365 * Knock off amount (Excluding GST)

Customer Due Listing

Menu: Customer | Print Customer Due Document...

Auto Generate Sales Debit Note for overdue Invoice & Debit Note (can untick the option if don't wanted to be included before click Apply button)
It will Generate 1 Customer Code 1 Sales Debit Note
The rate is from Ref Price of OVERDUE itemcode (just enter 0.1 for 10% pa)
Formula Qty

    if Age < DaysInAMonth(edDueDate.Date) then
      Qty := Age else
      Qty := DaysInAMonth(edDueDate.Date);

Formula UnitPrice

    Unit Price := Rate/365 * Outstanding amount (Excluding GST)

01. Set the Date to generate Overdue

02. Tick the following option

Invoice
Debit Note (if you wanted to include in calculation overdue)
Overdue

03. Click Apply button

04. Click 1. Post DN button

Sales Document Listing

Menu: Sales | Print Sales Document Listing...

Is a batch Invoice Document delete base on the parameter selected & result shown in the grid

01. Select Invoice Listing

02. Select Range Date

03. Click Apply button

04. Click Delete button

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Only Select follow filter

Date
Customer
Agent
Area
Company Category
Doc. Project

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Steps

Menu: Sales | Quotation...

Below is example for Generating Maintenance

01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement

02. Enter/Change the Date & Terms & other Information in Detail

03. Select Recurring Type (i.e. Maintenance).

04. Select Document Number Set to use.

05. Click Save button.

06. Click 3. Generate Bill button.

01. Untick any Customer you don't wanted to Generate

02. Click Ok button to generate

Below is example for Generating Meter Reading

01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement

02. Enter/Change the Date & Terms & other Information in Detail

03. Select Recurring Type (i.e. Water Reading).

04. Select Document Number Set to use.

05. Click Save button.

06. Click 3. Generate Bill button.

01. Untick any Customer you don't wanted to Generate

02. Enter the Current Reading for each Customer

03. Tick Include Grid Detail Info. (optional)

- if you wanted combine Generate Maintenance

- Must use the Generate Maintenance Template(Quotation)

04. Click Ok button to generate

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If system prompt "Do you want to set "xxxxxx" as your default document running number set?"

Just click Yes to avoid keep prompt again

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Introduction

History New/Updates/Changes

Know Bugs

Todo

Modules Require

Settings

Maintain User

Maintain Customer

Quotation

Stock Item

Customer Payment

Customer Due Listing

Sales Document Listing

Steps

See also