SQL Acc XLS n MDB Import

Introduction

Is an External Program which able to import below data to SQL Accounting using Excel or Access File.

Master file (eg. Debtors, Creditors & Item List)
Transactions

Pros

Easy to generate
About 80% of modules is covered.
Support GST
FREE import for Master file.

Cons

Only can do New/Insert action
There is a cost for End User and Dealer for Transaction import. Only Free if each file record less then 100.
Same DocNo for Different Supplier not cover
Payment & Credit Note Knock Off for both Customer & Supplier not cover
No transfer status for Sales & Purchase Module

Pros (UE Only)

Easy to generate
Able update Stock Information.
Can do New/Insert/Edit/Update action

Cons (UE Only)

There is a cost for End User and Dealer. Only Free if each file record less then 50.
Only Cover Maintain Stock Item.

Todo

Import GL Journal Entry

Tools Required

Microsoft Excel or Access
AccessDatabaseEngine.exe (optional)

Example Template

Updated 26 Oct 2015
www.estream.com.my/document/SQLAcc-ImportExcel.xls

Things to Consider

Date Format should be in dd/mm/yyyy (entry time in Excel as dd/mm/yyyy) - Updated 14 Nov 2013

Float, Currency & Integer type Must not had , (comma) or Currency Symbol
If Prompt Error external table is not in the expected format - Try save the file to other name using File | Save As in Excel
Below is the column type can/can't import

Import Program

Version (4.2.1.6) - 26 Oct 2015
Version (4.1.1.7) - 14 Sep 2015 (UE Only)]
http://www.estream.com.my/downloadfile/Fairy/SQLAccXLSnMDBImp-setup.exe

History New/Updates/Changes

--Build 6--

Upgrade to Version 4.2.
Upgrade to XE10.
Remove Maintain Tax Import
Enable Import AR, AP, SL & PH Transactions
Enable Import GL_OR & GL_PV Transactions

--Build 5--

Upgrade to Version 4.
Upgrade to XE7.
Add Split Record - To cater large Record Data File.
Remove readonly="true" SUBTYPE="Autoinc" before append Data.
Add Default Value for Stock Item CostingMethod field.

History New/Updates/Changes (UE Only)

--Build 7--

Fixed “Bad variable type” error.
Fixed some field no default value.

--Build 6--

Upgrade to Version 4.
Upgrade to XE7.
Add Split Record - To cater large Record Data File.
Remove readonly="true" SUBTYPE="Autoinc" before append Data.
Add Default Value for Stock Item CostingMethod field.
Add New filter function for data.

Steps

Master Data

Below is example for import Stock Item...
01. Click 1. Get File button
02. Select the File type (eg Microsoft Excel)

03. Select the File file wanted to import
04. Click Open

05. Click the combo box (Circle in Red) to select the Worksheet/Table in the file
06. Click 2. Get Data button to load the file.
07. Drag the available column at the SourceField & drop to the TargetField.
08. For Detail Part (Circle in Green) (Eg Click on the UOM tab).
09. Click New button.
10. Drag the available column at the SourceField & drop to the TargetField at detail part.
11. Click Save after Done (only for Detail Part).
12. Click Post To A/c button if all done mapping.

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Blue Circle - Is use to let system know Start from which row till End which row to import.
Orange Circle - The Worksheet/Table records.