SQL Accounting Linking

Introduction

We had 3 Methods to Integrate/Link to SQL Accounting

SQL Accounting GST Program

Version (4.2015.738.706) (Demo) - 31 Apr 2015
http://www.estream.com.my/document/SQLLink/setup-0006.exe

Database

Sample DB

Empty DB

At the Login Screen Click 2 dot Button
Click Create New Database
Follow the wizard

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Default UserName & Password is ADMIN

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Things To Consider Before Import/Post

Before wanted to Import/Post to SQL Accounting Database, below information/setting must set

01. Click Tools | Options... | Customer & Untick the option

One Cent Different Rounding (Local Currency Fields) for all AR/SL Documents (Recommended)
5 Cents Rounding (Sales Invoice)
5 Cents Rounding (Cash Sales)

02. Must be had/valid in SQL Accounting

Customer Code => Maintain Customer
Supplier Code => Maintain Supplier
Terms Code => Maintain Terms
Project Code => Maintain Project
Sales/Purchase Account Code => Maintain Account
Sales/Purchase Return Account Code => Maintain Account
Cash/Bank Account Code => Maintain Payment Method (Created from Maintain Account)
Agent Code => Maintain Agent
Area Code => Maintain Area
Currency Code => Maintain Currency

03. Below is Optional (i.e. if had post/import item code to SQL Accounting)

Item Code => Maintain Stock Item
Location Code => Maintain Location
Batch Code => Maintain Batch

Table/Fields Detail

Updated 19 Aug 2015
http://www.estream.com.my/document/SQLLink/DetailSpec.xlsx

Normal Used Table Name

SL_IV - Sales Invoice
SL_CS - Cash Sales
SL_CN/AR_CN - Credit Note
SL_DN - Debit Note
AR_PM - Payment

Posting Information

Detail Data should Group by Stock Group/Category & TaxType (ZRL or SR)
Eg. Cafe can be group by

- Food - SR

- Food - ZRL

- Beverage

- Service Charges

- Rounding

Eg. Today got 10 transactions

- 8 is Simplified Invoice - Group as 1 Doc No - POS-00001

- 2 is Full Tax Invoice/Credit Sales Invoice - 1 by 1 in - POS-00002, POS-00003

All can post to SL_CS & AR_PM
Below is example Today Total Simplified Invoice Sales is RM1000

Method 1 (Recommended)

It will be had 4 transactions

 1. RM1000 - Post to SL_CS & P_PaymentMethod field is empty
 2. RM700 by Cash - Post to AR_PM
 3. RM200 by MasterCard - Post to AR_PM
 4. RM100 by CreditCard - Post to AR_PM

Pros : Easy to Edit or Delete the transactions
Cons : Many Posting document

Method 2

It will be had 3 transactions

 1. RM700 by Cash - Post to SL_CS P_PaymentMethod field
 2. RM200 by MasterCard - Post to AR_PM
 3. RM100 by CreditCard - Post to AR_PM

Pros : Less Posting document
Cons : Not Easy to Edit or Delete the transactions

Extra Notes

Both Full Tax & Simplified IV can use same Debtor Code as Not meantion required Customer GST ID
Gov. 5 cents Rounding - no Tax
Deposit for Non Refundable can use Customer Payment (AR_PM)
Doc Disc should proportion by sub total amt for mix tax code (See Cash Sales POS4)

Example

- Doc Discount = 30

- Sub Total for SR = 849.53 => Disc ((849.53/1,182.51) * 30) = 21.55

- Sub Total for ZR = 332.98 => Disc ((332.98/1,182.51) * 30) = 8.45

Mixed Supplies Tax Code

- ES

- TXN43

- TXRE

Realise Bad Debts Use CN as Normal

- System will contra the provision bad debts done at GST-03 by 6 mth bad debts

- Make sure Knock the actual Bad debts Invoice

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ALWAYS do backup the database 1st before import

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