Maintain Stock Item

Menu: Stock | Maintain Stock Item...

Introduction

To setup the stock item list.

Maintain Stock Item

Main Header

Maintain Stock Item entry form as shown the screenshot below.

Field Name	Explanation & Properties
Code	Input the new Stock Code Field type : Alphanumerical Length : 30
Description	Input the Stock Description (This usually will appear in most of the documents print-out, eg. invoice, purchase order, etc...) Field type : Alphanumerical Length : 200
2nd Description	Input the 2nd Description, eg. size, alternative product name. Field type : Alphanumerical Length : 200
Serial No.	Tick to enable serial control items. (It required Serial Number module.) Field type : Checkbox
Stock Control	Tick to enable stock control. System will check on the availability stock balance not below zero or re-order level. Field type : Checkbox
Active	Tick for the stock in use. Otherwise, untick for discontinue stock. Field type : Checkbox
Item Group	Select an appropriate Stock Group.
Base UOM	Enter a base UOM for stock valuation, eg. UNIT.
Ref. Cost	Enter a standard cost.
Ref. Price	Enter a standard selling price.
Shelf	Enter a shelf/rank no., eg. A-01, A-02, A-03 in location A.
Reorder Level	Enter a stock reorder level to alert to place new order. Refer to menu: Stock \ Print Stock Reorder Advice...
Reorder Qty	Enter a reorder qty (MOQ).
Lead Time	Enter a lead time to receive the goods.
Output Tax	Enter a default Output Tax.
Input Tax	Enter a default Input Tax.
Remark 1	Free field to enter extra info.
Remark 2	Free field to enter extra info.
Barcode	Enter a barcode (represent base UOM).
Tariff	Assigned a tariff code. Related Topic Maintain_Customer#Tax , Maintain_Supplier#Tax
Bal Qty	Display the latest qty balance.

UOM

1. Allow to set multiple UOM, eg. 1 carton = 12 units.

2. Beside that, you can set the default UOM for Sales, Purchase and Stock entry form.

3. See the screenshot below.

Cust.Price

1. Allow to set multiple pricing/contract price for customer.

2. You can use price tag to tag the price for a customer.

3. It is required multiple pricing module.

4. See the screenshot below.

Supp.Price

1. Allow to set multiple pricing/contract price for supplier.

2. You can use price tag to tag the price for a supplier.

3. It is required multiple pricing module.

4. See the screenshot below.

• Related Topic : How is the Price Tag work?

BOM

1. Allow to setup recipes/ingredients for a manufactured product.

2. It is required Bill of Materials module.

3. See the screenshot below.

More Desc.

1. Enter the product details or specifications.

2. See the screenshot below.

Tips:
Example view from Sales Tax Invoice:

Opn Bal.

To enter the Opening Stock qty and value balances.

Category

1. To set the multiple stock category for reporting purpose, eg. country origins, brands, etc.

2. See the screenshot below.

Alternative

Enable to identify the alternative items to replace.

Cust. Item

1. To enter the customer item code and description.

2. Purpose is to search or print the customer item code and description in tax invoice instead of using the original item description.

Supp. Item

1. To enter the supplier item code and description.

2. Purpose is to search or print the supplier item code and description in purchase invoice instead of using the original item description.

Barcode

1. To enter the barcode for different UOM.

2. See the screenshot below.

Note

1. Others stock information.

Field Name	Type	Explanation
Item Creation Date	Date	Item created date.
Item Matrix	Lookup	Required Stock Matrix module.
Min Qty	Float	Enter the minimum qty.
Max Qty	Float	Enter the maximum qty.
Picture	Picture	Load a product picture. Recommend to load the picture size (jpg or jpeg) less than 16kb.
Note	Rich Text	Enter the product additional information for internal view.

2. See the screenshot below.

Note: 
Do not load the picture size more than 16kb. This is to avoid the database size growth bigger.