UBS
Module that can be import from Sage UBS
Data Migration from Sage UBS | Module | Data Migration from Sage UBS | Module | Data Migration from Sage UBS | Module |
---|---|---|---|---|---|
Chart of Account | Yes | Journal Entry | Yes | Sales Debit Note | Yes |
Customer Master | Yes | Bank Reconciliation | Coming Soon | Sales Credit Note | Yes |
Supplier Master | Yes | AR/ Customer Invoice | Yes | Price History - Sales Invoice | Yes |
Stock Master | Yes | AR/ Customer Debit Note | Yes | Price History - Sales Delivery Order | Yes |
Agent Master | Yes | AR/ Customer Credit Note | Yes | AP/Supplier Invoice | Yes |
Project Master | Yes | AR/ Customer Payment | Yes | AP/Supplier Debit Note | Yes |
Area Master | Yes | Sales Quotation | No | AP/Supplier Credit Note | Yes |
Currency Master | Yes | Sales Order | No | Purchase Order | No |
Terms Master | Yes | Sales Delivery Order | No | Purchase Invoice | Yes |
GL Opening Balance | Coming Soon | Sales Invoice | Yes | Purchase Debit & Credit Note | Yes |
Cash Book Entry | Yes | Sales Cash Sales | Yes | Price History - Purchase Invoice | Yes |
Limitation & Precaution
- No support for opening balance with foreign currency.
- This is because UBS have two posting (1 local, 1 foreign) for foreign currency transaction and sometimes one of the posting might be missing.
- This is to avoid system from auto-delete AR/AP opening balance when importing Price History with same document number.
Housekeeping
- After UBS database is restored, run the following Housekeeping operation:-
- Index All Files
- Recover Data After Power Failure
- Delete Unwanted Transactions
Preparing SQL Account for Data Import
Here are the things to do before data import:-
- Open SQL Accounting and create a new empty database.
The following steps is only needed if you are importing opening balance or current transactions:-
- Go to File | Product Activation and insert your Activation Code or Season Code and click Register.
- If current transactions involve GST tax code, go to GST | Start GST Now to activate GST module.
- To minimize any pop-up dialog during import:-
- Go to Tools | Options | Unit Price. For all tabs (Sales, Purchase, Stock, Cash Sales & Cash Purchase), under the Option column, change all to blank as shown below:-
- Go to Tools | Options | Miscellaneous and untick Prompt Negative Stock Quantity Dialog Box and Prompt Duplicate Cheque Number
- Logout and login as the new user you created.
- You may revert the changes back to original after data import.
Restore database from UBS
Here are the step-by-step guide how to restore database from UBS:-
- Get the UBS Backup file ( BACKUP.ACC & BACKUP.STK ) and place the UBS backup file to C:\UBSACC90\DB\20140704, every time create new folder under DB for new backup file. Directory to place UBS Backup File as below : USB Account = C:\UBSACC90\DB or C:\UBSACC2015\DB UBS Stock = C:\UBSSTK90\DB or C:\UBSSTK2015\DB
- Download 7 Zip to extract UBS Backup file,( if you want to Import Master File Only) or else you may restore to UBS program ( For price history and current transaction ). Download Path for 7 Zip : Window 32 Bits : http://www.sql.com.my/utility/7-zip.msi Window 64 Bits: http://www.sql.com.my/utility/7-zip-x64.msi
- After extract the backup file or restore the backup file then in SQL Accounting Software you have to Create New Database and logon into the new company.
For more info you may refer to : https://www.youtube.com/watch?v=H7C14DzLyPE
* Make sure install the right one or else you cannot find 7 zip to Extract.
Import Master Data
Import Account Master Data
Here are the step-by-step guide to importing master data:-
- Account which mean import COA, Maintain Customer, Maintain Supplier, Agent, Area, Term, Project, Currency and Customer & Supplier Outstanding
- Stock which mean import Stock Group, Stock Category, Stock Location, Stock Price Tag, Stock Item, Sales Invoice History, Sales Delivery Order History, Purchase Invoice History.
![UBSView2.jpg](/images/3/3d/UBSView2.jpg)
![UBSView3.jpg](/images/b/b0/UBSView3.jpg)
- Go to Tools | Options | Customer and change the Default Control Account. Repeat the same for Supplier.
![UBSView4.jpg](/images/7/75/UBSView4.jpg)
- Go to Tools | Options | General Ledger and set the Default Account accordingly
![UBSView5.png](/images/f/f9/UBSView5.png)
For more info you may refer : https://youtu.be/H7C14DzLyPE?t=1m26s
Import Stock Master Data
![UBSView6.jpg](/images/6/69/UBSView6.jpg)
- Tick Stock Group, Category, Location, Price Tag.
![UBSView7.jpg](/images/4/4c/UBSView7.jpg)
![UBSView8.jpg](/images/7/72/UBSView8.jpg)
* Also pay attention to the options below where you can choose to import extra Stock Item data such as UOM with Rate < 1, Stock Opening Balance & etc.
For more info you may refer to : https://www.youtube.com/watch?v=doPrsNK7N6M
Import Sales & Purchase Price History and Opening Balance
Preparing UBS for Sales & Purchase Price History Data Import
- Before importing Sales & Purchase Price History, login into UBS and perform the following steps:-
- Repeat Step 3 for Creditor.
- Please check with clients if they want to do UBS Account Year End Processing before importing Debtor or Creditor Opening Balance.
- Login SQL Account, make sure you have insert season code for this database
- Now, go to File | Data Import | UBS Stock. Under Stock Item, tick the Price History - XXX options you wish to import.
Transaction | Open Item Debtor | Edit B/F or O/I | Must tick mark all to O/I | Exit Transaction | Open Item Debtor | Maintain B/F Bills | Click "List" (Exit "List" and click "Generate" if there are transactions) Transaction | Open Item Debtor | Bill Payment Ledger | List Missing Records in Arpost.DBF | Press OK if there are items in the list or press Exit if non
For more info you may refer to : https://www.youtube.com/watch?v=s0GR8MDF5J4
Preparing UBS for Opening Balance
- Before importing Opening Balance, login into UBS and perform the following steps:-
- After done the above steps, go to File | Data Import | UBS Account, then select the UBS database folder. Beware of the following when selecting UBS database folder:-
DO NOT select the folder under the UBS database folder. E.g. "DATA2013"
- After select folder, under Customer/Supplier Master Account, tick the Opening Customer/Supplier - XXX options you wish to import.
- You may tick all the opening at the same time. (Customer Payment takes longer time to import in). Note : After done. May compare Customer Aging with UBS :
In UBS Step : 2. Debtors | A. Open Item Menu Debtors | 5. Print Detail Aging (SQL follow UBS Detail Aging)
Go to Housekeeping | Run Setup | General Setting.Put the "Closing Period" Then, go to Periodic | Year End Closing.
For more info you may refer to : https://youtu.be/s0GR8MDF5J4?t=1m57s
Current Transaction Data Import
Import Sales & Purchase Current Transaction
- Go to File | Data Import | UBS Stock and select the UBS Stock database folder.
- Under Stock Item, tick the Current Transaction - XXX options that you wish to import.
- Click Execute and wait for the import to complete.
- Under Customer Current Transaction, tick the [BETA] Current Customer - XXX options that you wish to import.
- Click Execute and wait for the import to complete.
- Repeat the same steps for options under Supplier Current Transaction and GL Current Transaction.
Troubleshooting
- First, it is best to tick and import one item at a time and perform backup before importing the next item.
- This is what you can do if the import process stopped halfway because of some error:-
- First, you can click "Copy log to clipboard" button and paste it into a notepad or just copy the last line of the log manually
- Then, you can skip the record with error as shown below:-
- Highlight the item you're importing
- Change the record no to the next number
- Click Save and then click Execute again to resume
IMPORTANT NOTE
- Please double check all data imported into SQL Account from UBS. - We will appreciate if you would help report any issue encountered with detailed information so we can improve the data import tool. - Please be aware that Import Current Transaction is under BETA.
Steps
See also
- Others Data Import