UBS

IMPORTANT NOTE

- Please double check all data imported into SQL Accounting from UBS.
- Data might not be 100% accurate because the tool imports direct from UBS database instead of through the UBS software.
- We will appreciate if you would help report any issue encountered with detailed information so we can improve the data import tool.

Limitation & Precaution

No support for opening balance with foreign currency.

This is because UBS have two posting (1 local, 1 foreign) for foreign currency transaction and sometimes one of the posting might be missing.

Always import Price History first before AR/AP Opening Balance.

This is to avoid system from auto-delete AR/AP opening balance when importing Price History with same document number.

Housekeeping

After UBS database is restored, run the following Housekeeping operation:-

Index All Files
Recover Data After Power Failure
Delete Unwanted Transactions

Preparing for Opening & Sales/Purchase Price History Import

Insert season code.
Import account and stock as normal. Before importing stock item, check and tick any options at the bottom as needed.
Before importing Sales & Purchase Price History, login into UBS and perform the following steps:-

Transaction | Open Item Debtor | Edit B/F or O/I | Must tick mark all to O/I | Exit
Transaction | Open Item Debtor | Maintain B/F Bills | Click "List" (Exit "List" and click "Generate" if there are transactions)
Transaction | Open Item Debtor | Bill Payment Ledger | List Missing Records in Arpost.DBF | Press OK if there are items in the list or press Exit if non

Repeat Step 3 for Creditor.

Please check with clients if they want to do UBS Account Year End Processing before importing Debtor or Creditor Opening Balance.

After that go Tools | Options and change the Financial Start Period and System Conversion Date if needed.

Now, run Sales and Purchase Price History (go into File | Data Import | UBS Stock).

After done Sales & Purchase Price History, log in to UBS go Housekeeping | Run Setup | General Setting.

Put the "Closing Period"

Then, go to Periodic | Year End Closing.

After done the above steps, go back go File | Data Import | UBS Account, then select the UBS database folder. Beware of the following when selecting UBS database folder:-

DO NOT select the folder under the UBS database folder. E.g. "DATA2013"
After select, tick which Opening document to import.

Finally, run Tools | Analyse Data Integrity and backup.

Import current Sales & Purchase Invoice (UBS Stock)

Coming soon: Transactions with GST

The following UBS Stock files are used for data import:

MASTER > artran.dbf
DETAIL > ictran.dbf

Please follow step 1 to 6 as described in 1.3 Preparing for Opening & Sales/Purchase Price History Import above.
Make sure all the GL accounts (most importantly Sales & Purchase account) in Stock | Maintain Stock Group is assigned and valid.
Make sure all the default GL accounts in Tools | Options | General Ledger is also valid.
Now, go to File | Data Import | UBS Stock, select the UBS Stock DB folder and press Connect.
Tick Stock Item | Current Transaction - Sales Invoice and/or Purchase Invoice check-box.
[Recommended] Go to Tools | Options | Miscellaneous, untick "Prompt Negative Stock Quantity Dialog Box"
Select any applicable options and then click Execute to start import.
Finally, run Tools | Analyse Data Integrity and backup.

Steps

http://www.sql.com.my/document/Import%20UBS%20Guides.pdf

UBS