SQL Acc XLS n MDB Import

Introduction

Is an External Shareware Program which able to import below data to SQL Accounting using Excel or Access File.

• Master file (eg. Debtors, Creditors & Item List)
• Transactions
• Nestle Transactions
• Yeos Transactions
• Coca-Cola Transactions
• GSK Transactions

Pros

1. Easy to generate
2. About 80% of modules is covered.
3. Support GST
4. FREE import for Master file.

Cons

1. Only can do New/Insert action
2. Is Batch update.
3. There is a cost for End User and Dealer for Transaction import. Only Free if each file record less then 100.
4. Same DocNo for Different Supplier not cover
5. Payment & Credit Note Knock Off for both Customer & Supplier not cover
6. No transfer status for Sales & Purchase Module

Pros (UE Only)

1. Easy to generate
2. Able update Stock Information.
3. Can do New/Insert/Edit/Update action

Cons (UE Only)

1. There is a cost for End User and Dealer. Only Free if each file record less then 100.
2. Only Cover Maintain Stock Item.

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Todo

• Import Maintain Item Template
• Add Verify Button for Master Data Import
• Import Stock Issue
• Import Stock Received
• Import Stock Adjustment
• Import Stock Transfer
• Use Different Field as Company Code

Tools Required

• Microsoft Excel or Access
• AccessDatabaseEngine.exe (optional)

Example Template

• Updated 26 Sep 2016
• www.estream.com.my/document/SQLAcc-ImportExcel.xls

History New/Updates/Changes

--Updated 26 Sep 2016--

• Add Example Data for Maintain Customer/Supplier
• Add Example Data for Maintain Item
• Update Maintain Account with Notes
• Add Example Data for New Journal Vourcher

--Updated 07 Sep 2016--

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Tips for Programmer to Export Transaction 01. Use INNER JOIN SQL to join the Master & Detail table 02. Export to Excel or Access file

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Tips for Yeos Transaction Import User might had to adjust some data in the excel file 01. Remove the 1st row(i.e 1st row must be a title of the column) 02. PRD Qty & Gross AMT column need * -1 (only for Credit Note)

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Tips for Coca-Cola Transaction Import User might had to at Coca-Cola system before export 01. Group the ARTNUM 02. Net the AMTSUBJECTTOGST & GSTAMT column It might had rounding issue after import (i.e. excel not match with Tax Invoice Issue from coca-cola)

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Tips for GSK Transaction Import 01. User might had to convert the file to excel file 02. Export File by Document Type (i.e. Invoice 1 file & Credit Note 1 file)

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Things to Consider

• Date Format should be in dd/mm/yyyy (entry time in Excel as dd/mm/yyyy) - Updated 14 Nov 2013

• Float, Currency & Integer type Must not had , (comma) or Currency Symbol & Default Value is 0 not empty
• Below is the column type can/can't import

• Try just use Alphanumeric for the Worksheet Name

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Import Program

• Version (4.2.1.10) - 26 Sep 2016
• Version (4.1.1.7) - 14 Sep 2015 (UE Only)]
• http://www.estream.com.my/downloadfile/Fairy/SQLAccXLSnMDBImp-setup.exe
• MD5 : 93CC613C2860B765BD3AE649B3F659AB

History New/Updates/Changes

--Build 10--

• Fixed unable to Import GL OR
• Enable Auto Calc TaxAmt.
• Fix Maintain Acc can't import Tax, CashFlowType & MSIC.
• Enable Import GL_JE.

--Build 9--

• Fixed GL PV & OR some fields no Default Value.
• Fixed GL_PV & OR Verify Error.
• Force Must Mapping DocDate field.

--Build 8--

• Fixed unable to Import AR/AP Opening Balance.
• Fixed unable to unmap Fields.
• Remove Auto Remove Source Field after Mapped.

--Build 7--

• Fixed unable to register Database.
• Fixed Customer/Supplier record splitter missing.

--Build 6--

• Upgrade to Version 4.2.
• Upgrade to XE10.
• Remove Maintain Tax Import
• Enable Import AR, AP, SL & PH Transactions
• Enable Import GL_OR & GL_PV Transactions

--Build 5--

• Upgrade to Version 4.
• Upgrade to XE7.
• Add Split Record - To cater large Record Data File.
• Remove readonly="true" SUBTYPE="Autoinc" before append Data.
• Add Default Value for Stock Item CostingMethod field.

History New/Updates/Changes (UE Only)

--Build 7--

• Fixed “Bad variable type” error.
• Fixed some field no default value.

--Build 6--

• Upgrade to Version 4.
• Upgrade to XE7.
• Add Split Record - To cater large Record Data File.
• Remove readonly="true" SUBTYPE="Autoinc" before append Data.
• Add Default Value for Stock Item CostingMethod field.
• Add New filter function for data.

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Steps

Master Data

Below is example for import Stock Item...

01. Click 1. Get File button

02. Select the File type (eg Microsoft Excel)

03. Select the File file wanted to import

04. Click Open

05. Click the combo box (Circle in Red) to select the Worksheet/Table in the file

06. Click 2. Get Data button to load the file.

07. Drag the available column at the SourceField & drop to the TargetField.

08. For Detail Part (Circle in Green) (Eg Click on the UOM tab).

09. Click New button.

10. Drag the available column at the SourceField & drop to the TargetField at detail part.

11. Click Save after Done (only for Detail Part).

12. Click Post To A/c button if all done mapping.

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Blue Circle - Is use to let system know Start from which row till End which row to import. Orange Circle - The Worksheet/Table records.

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Transactions Data

Below is example for import Customer Invoice...

01. Click 1. Get File button

02. Select the File type (eg Microsoft Excel)

03. Select the File file wanted to import

04. Click Open

05. Click the combo box (Icon 5) to select the Worksheet/Table in the file

06. Click 2. Get Data button to load the file.

07. Tick the Is Opening Transactions to import opening balance (Available for AR & AP Module Only).

08. Drag the available column at the SourceField & drop to the TargetField.

09. Click 3. Verify button.

10. Click 4. Post To A/c button if confirm all data is Ok.

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Do you realise there is an arrow near the Verify button? In the arrow there is an Option A.Load Setting..., this to load previously mapped fields

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Video

• Import Excel - Stock

FAQ

Why the system take so long to Get Data from excel where in excel just few records?

This happen when there is the problem in Excel Worksheet.

Try below steps

1. Press CTRL + Home

2. Press CTRL + A (To Select All)

3. Press CTRL + C (To Copy Selected)

4. Press Shift + F11 (To inserts a New Worksheet into the active Workbook)

5. Press CTRL + V (To Paste)

6. Save the Excel & Try again on New Worksheet

Prompt Error external table is not in the expected format when try Get Data from Excel.

Try save the file to other name using File | Save As in Excel

My excel date format is in YYYYMMDD format, how i convert it to dd/MM/yyyy?

Can try use this formula =DATE(LEFT(A2,4),MID(A2,5,2),RIGHT(A2,2))

Can I import without Tax Amount (i.e. SQL Account auto Calculate the Tax Amount)?

Yes with Version Build 10 & above, just don't Map the Amount & TaxAmt fields & Just Map Qty, UnitPrice & Tax Fields

• Other FAQ

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See also

• SQL Accounting Linking
• SDK Live
• SQL XML Import
• SQL Text Import
• Others Customisation