Photocopier

Introduction

This Customisation is for the company who provide service on photocopier Machine

Last Customisation Update : 19 Oct 2015

Sample Database

History New/Updates/Changes

19 Oct 2015

• Fixed upgrade to Version 721 error.

03 Jul 2015

• Fixed Unable to save Invoice if document is transfer from other Document

Todo

• Copy all Fields

Modules Require

• DIY Script
• DIY Field

Setting

Sales Quotation

Menu: Sales | Quotation...

• 1 Quotation is for 1 Customer Profile
• Can Keep a lot of Machine (unlimited)
• Use Doc No S-XXXX as the Setting - To avoid mix with actual use of Quotation
• Can use same itemcode for Different Reading

UDF Field	Description
UDF_CMR	Current Meter Reading
UDF_DOCDATE	Current Reading Date (Norm is Invoice Date)
UDF_QTY	Current Qty Charge
UDF_REBATE	Rebate Qty or %
UDF_MTHLYCHARGE	Monthly Charges
UDF_FREEQTY	Free Qty
UDF_ADDFEE	Additional Fee Charges

Maintain Stock Item

Menu: Stock | Maintain Stock Item...

• Need to keep 2 itemcode for 1 same item(physically)

- 1 for Norm Itemcode with Stock Control

- 1 for Non-Stock ItemCode for Meter Reading

- See example MACH_CANNON1(Norm Itemcode) & CANNON1(Meter Reading)

Sales Invoice

Menu: Sales | Invoice...

• Will Check Expiry Date - Auto Untick the selection if Expired
• Auto Get Previous Meter Reading & Monthly Charge
• Will update Current Meter Reading, Current Qty Charge to Sales Quotation By ItemCode

Field	Description
No. of Copies	Current Meter Reading - Previous Meter Reading
Rebate	It can be in % or Qty
Qty Charges	No. of Copies - FOC Qty - (No. of Copies * Rebate)
Amount Charges	(Qty Charges * Unit Price) + Add Fees + Montly Charge (if No. of Copies > FOC Qty) Add Fees + Montly Charge (if No. of Copies <= FOC Qty)

Steps

Menu: Sales | Invoice...

01. Select Customer.

02. Click 1. Get Price button.

03. Enter the Current New reading for each machine

04. Click Post button after done.

See also

• Others Customisation