Recurring

Introduction

This Customisation is for simple calculation for the management property which normally monthly charge Maintenance, Sinking Fund & etc.

Sample Database

History New/Updates/Changes

Coming Soon...

• Add Tick/UnTiok All Option for Gen/B In Maintain Customer.
• Fix sometime prompt error when using Price Range.
• Add With 5 Cents Rounding Options for Customer Due Listing.
• Add T.O/S Amt label (Total Outstanding Amount) in Sales Invoice.

15 Apr 2019

• Add Option Include Zero Qty for Utilities
• Fixed Unable Recurring For Document Listing after upgrade to 776
• Fixed Utilities will shown Discount 1 when PriceTag discount is empty

22 Mar 2019

• Add Process Status on Recurring SQFT in Maintain Customer
• Fixed Min. Charge not working for Lead Time 0 & 1

28 Jan 2019

• Move Footer Count to Company Name
• Increase Form width to 1024
• Remove all Tax Code in Sample Data
• Add Use Doc Tax Code option for Doc Listing
• Allow Multi range price for Utility

04 Oct 2018

• Fixed Amount not correct if Qty = Min Charge Amt Qty

15 Aug 2018

• Reduce the Doc & Item Project Length at Customer Payment
• Set to 0 if using both Rebate & Min Charge if below Min Charge amount

11 Jul 2018

• Allow more then 1 Stock Group for SQFT in Maintain Customer
• Add UDF_UseSQFT in QT Detail - True Qty = UDF_BuildUp(Maintain Customer)
• Add UDF_UseARPrice in QT Detail - True UnitPrice = UDF_UPSQFT(Maintain Customer)
• Add Last Payment Date, Amount & Outstanding Information in Invoice Detail Screen
• Add Document & Item Project selection Posting for Customer Due

15 Feb 2018

• Generate by SQFT by Customer
• Add Cust Local - Payment Listing (GST 1) - Knock Off Doc No Set - Cross
• Add Sales Customer Price History - ItemCode - Cross
• Allow to change Header Description for DN Overdue
• Set Default TaxRate 0% for Payment DN overdue

21 Mar 2017

• Change Header Description for Posting DN to Late Payment Charges for

25 Jan 2017

• Add Pre-Post DN at Customer Payment.
• Add Sales Document Listing Recurring.

16 Sep 2016

• Fixed access violation error if No Record Found prompt.

12 Jan 2016

• Enable GAS Reading

25 Dec 2015

• Add 0Sales Invoice 7 (GST 2)-Recurring-Maintenance Report
• Add 0Sales Invoice 7 (GST 2)-Recurring-Meter Report
• Enable GAS Reading
• Allow Select Multi DocNo Set for Different Reading
• Fixed bug LeadTime=0 - Will being override by Rebate when is below Min Charge (i.e. will set to 0 if less then Min Charge)
• Fixed Cust Statement 06 Mths 1 Report Not shown Address 1 & take too much space at footer

26 Sep 2015

• Remove 5 Cent rounding Script & use build in 5 Cent rounding
• Fixed Customise Statement report not follow company profile information
• Set Customer Payment UDF_PostDN Default Value = False

12 Aug 2015

• Fixed Posting Overdue DN should excluding the GST amount from the calculation

Know Bugs

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Todo

• OVERDUE Qty := Qty + LeadTime for AR Payment
• Remember last Setting for Document Listing

Modules Require

• DIY Field
• DIY Script
• Multiple Pricing (Price Tag)
• Multiple Document Number Set

Settings

Maintain User

Menu: Tools | Maintain User...

Untick the Access Right for Prompt Replace Unit Price Dialog under the Group : Sales

Maintain Customer

Menu: Customer | Maintain Customer...

• Below fields MUST had Value (minimum is 0 not empty or Null)

- UDF_WaterReading

- UDF_ElectricReading

- UDF_GasReading

- UDF_IWKReading

- Price Tag

• Minimum UDF Fields Required

Name	Data Type	Size	Sub Size	Caption	Required	Default Value	Display Format
WaterReading	Float	10	4	UDF_WaterReading	False	0	#,0;-#,0
ElectricReading	Float	10	4	UDF_ElectricReading	False	0	#,0;-#,0
GasReading	Float	10	4	UDF_GasReading	False	0	#,0;-#,0
IWKReading	Float	10	4	UDF_IWKReading	False	0	#,0;-#,0
UseARPrice	Boolean			Use Maintain Customer Price	False	False
UPSQFT	Float	10	4	Unit Price/SQFT	False	0	#,0.00;-#,0.00
BuildUp	Float	10	4	Build Up (sf)	False	0	#,0.00;-#,0.00

UseARPrice & UPSQFT is use for Recurring by square feet (SQFT) UseARPrice True = the Unit Price is by Customer False = the Unit Price is from Maintain Item Ref Price The Item Code List is filter by Stock Group Code LIKE MAINTENANCE%

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Quotation

Menu: Sales | Quotation...

• DocNo Format := CompanyCategoryCode;Type

 eg
 B-Shop;Main  => For Maintenance
 B-Shop;Water => For Water Billing
 B-Shop;Park  => For Car Park

• For Meter Reading (eg Water, Electric & etc), Detail can be empty cause system will auto APPEND the itemcode

Note: - Master Description if using - 1.Generate Maintenance it will use the Quotation Master Description. - 2.Generate Meter Reading (eg Water, Electric & etc), it will shown how much the meter usage [Master Description (MMM YYYY) - CurrentReading -PreviousReading=Usage@UnitPrice]. - 2.Generate Meter Reading with "Include Grid Detail Info." Option tick it will use the Quotation Master Description. - UDF_UseSQFT - True := Qty = UDF_BuildUp from Maintain Customer - False := Qty = Quotation Qty - UDF_UseARPrice - True := UnitPrice = UDF_UPSQFT from Maintain Customer - False := UnitPrice = Quotation UnitPrice

Quotation - SQFT

Quotation - Utilities - Price Range

Below Example is for Price Range Water Reading

01. Tick Use Price Range

02. Select Item Code (eg WATER for Water Reading)

03. Enter the Description to be shown in Invoice for Each Range

04. Enter the Range UDF_From & UDF_To

05. Enter the Unit Price

For Last Range the UDF_To may enter as 999999 (6 digit of 9 (max))

• List Field to be copy from Quotation to Invoice

Master	Detail
DocNoEx DocDate Terms Agent Description DocRef1 DocRef2 DocRef3 DocRef4 Project Validity DeliveryTerm CC	Number ItemCode Description Description2 Description3 Remark1 Remark2 Location Project DeliveryDate Qty UOM UnitPrice Tax Disc

• Minimum UDF Fields Required (Header Fields)

Name	Data Type	Caption	Required	Default Value
DocNoSet	Integer	UDF_DocNoSet	False	0
Type	Integer	UDF_Type	False	0
IsPrcRange	Boolean	UDF_IsPrcRange	False	False
IncZero	Boolean	UDF_IncZero	False	False

• Minimum UDF Fields Required (Item Fields)

Name	Data Type	Caption	Required	Default Value	Display Format
From	Integer	UDF_From	False	0	#,0;-#,0
To	Integer	UDF_To	False	0	#,0;-#,0
UseSQFT	Boolean	UDF_UseSQFT	False	False
UseARPrice	Boolean	UDF_UseARPrice	False	False

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Invoice

Menu: Sales | Invoice...

• Minimum UDF Fields Required (Items Fields)

Name	Data Type	Size	Sub Size	Caption	Required	Default Value	Display Format
LastReading	Float	10	4	UDF_LastReading	False	0	#,0;-#,0
CurrReading	Float	10	4	UDF_CurrReading	False	0	#,0;-#,0

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Debit Note

Menu: Sales | Debit Note...

• Minimum UDF Fields Required (Items Fields)

Name	Data Type	Size	Caption	Required	Default Value	Display Format
IVDocNo	String	20	UDF_IVDocNo	False
IVDocDate	Date		UDF_IVDocDate
IVDueDate	Date		UDF_IVDueDate
IVDocAmt	Currency		UDF_IVDocAmt	False	0	#,0.00;-#,0.00
IVOSAmt	Currency		UDF_IVOSAmt	False	0	#,0.00;-#,0.00

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Stock Item

Menu: Stock | Maintain Stock Item...

• Item Code to be create

• WATER
• ELECTRIC
• GAS
• IWK
• RTN5Cents => For Rounding Mechanism
• OVERDUE => For Overdue Charge (Just set at Ref Price & enter 0.1 for 10% pa)
• MINCHARGE => For Utilities Price Range
• REBATE => For Utilities Price Range

• Price Tag => For Different UnitPrice for Meter Reading (eg WATER, ELECTRIC & etc)

Use Disc column as Rebate & Min Charge => Format := Rebate+MinCharge

eg

Lead Time	Type	Description	Input Value
0	Both	Rebate 11.75 & MinCharge 5	11.75+5
1	Rebate Only	Rebate 12.30 & MinCharge 0	12.30+0
2	Min Charge Only	Rebate 0 & MinCharge 5	0+5

• Lead Time => 0: Both, 1: Rebate Only, 2: Min Charge Only
• For MinCharge make sure it had Value else set at 1

How System calculate Min. Qty for Min. Charge? Using above example => Min. Qty := 5 / 0.3121 = 16.0205 if the Qty is below or equal 16.0205 then Amount will Reset to 5

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Customer Payment

Menu: Customer | Customer Payment...

• Auto Generate Sales DN for overdue IV if UDF_PostDN (in DIY Fields) Default Value is set to True (Default is False)
• Only Knock-off to DN will not regenerate DN again if overdue
• Formula for Age

    Age := DocDate - Knock off Invoice Due Date

• Formula For Qty

    if Age < DayOf(DocDate) then
      Qty := Age else
      Qty := DayOf(DocDate);

• Formula for UnitPrice

    Unit Price := Rate/365 * Knock off amount (Excluding GST)

• Minimum UDF Fields Required (Header Fields)

Name	Data Type	Size	Caption	Required	Default Value
PostDN	Boolean		UDF_PostDN	False	False
TaxRate	String	10	UDF_TaxRate	False	0%

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Customer Due Listing

Menu: Customer | Print Customer Due Document...

• Auto Generate Sales Debit Note for overdue Invoice & Debit Note (can untick the option if don't wanted to be included before click Apply button)
• It will Generate 1 Customer Code 1 Sales Debit Note
• The rate is from Ref Price of OVERDUE itemcode (just enter 0.1 for 10% pa)
• Formula Qty

    if Age < DaysInAMonth(edDueDate.Date) then
      Qty := Age else
      Qty := DaysInAMonth(edDueDate.Date);

• Formula UnitPrice

    Unit Price := Rate/365 * Outstanding amount (Excluding GST)

01. Set the Date to generate Overdue

02. Tick the following option

• Invoice
• Debit Note (if you wanted to include in calculation overdue)
• Overdue

03. Click Apply button

04. Select & Enter the DN Information

05. Click 1. Post DN button

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Sales Document Listing

Menu: Sales | Print Sales Document Listing...

• Is a batch

- Delete Document

- Copy From 1 Document type & Paste To Same or Other Document Type

Base on the parameter selected & result shown in the grid

Batch Delete Document

Below is example to delete Invoice

01. Select Invoice Listing

02. Select Range Date or any parameter you prefer

03. Click Apply button

04. Click Delete button

Only Select follow filter Date Customer Agent Area Company Category Doc. Project

Batch Copy & Paste Document

Below is example to Copy from Invoice to Invoice

01. Select Invoice Listing

02. Select Range Date or any parameter you prefer

03. Click Apply button

04. In the section A (See icon A)

Field	Description
Doc Date	Document Date to Set
To Document	Document Type To Post/Copy To (eg Invoice)
Header Desc	Document Header Description (Must Had Value)
1st Item Desc	Description for 1st Row of Detail. If Leave Empty will copy from Original Source (i.e no changes)
Use Doc Tax Code	Tick  := will follow/copy the Tax code in the document UnTick := will set Empty Tax code, Empty Tax Rate & TaxAmt = 0

05. Click Post button

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Steps

Maintain Customer

Menu: Customer | Maintain Customer...

Generating Maintenance - SQFT

01. Click 1. Gen/B button.

02. Untick any Customer you don't wanted to Generate

03. Select the Item Code.

04. Enter the Item Description.

05. Enter the Document Date.

06. Select Document Number Set to use

07. Click Post to generate

If system prompt "Do you want to set "xxxxxx" as your default document running number set?" Just click Yes to avoid keep prompt again

Make sure the Build Up (sf), Use Maintain Customer Price & Unit Price/SQFT is shown at Browse Screen before Click the Gen/B button

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Quotation

Menu: Sales | Quotation...

Generating Maintenance

01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement

02. Enter/Change the Date & Terms & other Information in Detail

03. Select Recurring Type (i.e. Maintenance).

04. Select Document Number Set to use.

05. Click Save button.

06. Click 3. Generate Bill button.

01. Untick any Customer you don't wanted to Generate

02. Click Ok button to generate

The above steps also applicable for Generating Maintenance for SQFT

Generating Meter Reading

01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement

02. Enter/Change the Date & Terms & other Information in Detail

03. Select Recurring Type (i.e. Water Reading).

04. Select Document Number Set to use.

05. Click Save button.

06. Click 3. Generate Bill button.

01. Untick any Customer you don't wanted to Generate

02. Enter the Current Reading for each Customer

03. Tick Include Grid Detail Info. (optional & available if Use Price Range is UnTick)

- if you wanted combine Generate Maintenance

- Must use the Generate Maintenance Template(Quotation)

04. Click Ok button to generate

If system prompt "Do you want to set "xxxxxx" as your default document running number set?" Just click Yes to avoid keep prompt again

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Customer Payment

Menu: Customer | Customer Payment...

Below is example for Generating Due Interest from Customer Payment

01. Click New button

02. Select Customer Code

03. Enter & Select the DN Information

04. Click 0. Show Due IV/DN... button

05. May untick which don't wanted to include the Due Interest Calculation.

06. Click Post DN Button to Post/Generate Due Interest DN

07. Click Close

Make sure the UDF_PostDN Default is Set to False else will double posting The Age calculate to System Working Date. The UnitPrice is round to 4 Decimal Point. The GST Rate field is use to Pre-Calculate the Due Amount before posting Only. The GST rate is still base on the GST Tax code you set in Maintain Item or Tools | option or Maintain Customer.

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FAQ

Where to Generate the Cust Local - Payment Listing (GST 1) - Knock Off Doc No Set - Cross report?

Menu : Customer | Print Customer Document Listing... | Customer Payment Listing

How the Column Description shown in Cust Local - Payment Listing (GST 1) - Knock Off Doc No Set - Cross report?

Menu : Tools | Maintain Document Number...

It use

- Description field as Caption

- First 2 Character Format field as Grouping (eg Format RE-IV-%.5d it will group by RE)

Where to Generate the Sales Customer Price History - ItemCode - Cross report?

Menu : Sales | Print Print Sales Price History...

Select Customer in Group/Sort By : Option

My company not using Rebate & Min. Charge. What Input Value I need to set?

Just set the Discount Value to 0+0

How is the Rebate & Min.Charge is Work?

Default System will Calculate the Min. Charge then Only Rebate

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See also

• Others Customisation