Maintain Account

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Introduction

• To structure your Chart of Account for Balance Sheet and Profit & Loss Account. See below table.

No.	Balance Sheet	No.	Profit & Loss
1.	Fixed Assets	1.	Sales
2.	Investment	2.	Sales Adjustment
3.	Other Assets	3.	Cost of Goods Sold
4.	Current Assets	4.	Other Income
5.	Current Liabilities	5.	Extra Ordinary Income
6.	Other Liabilities	6.	Expenses
7.	Capital	7.	Taxation
8.	Reserve	8.	Appropriation Account
9.	Retained Earning
10.	Long Term Liabilities

Create New GL Account

• Click NEW button, you will see the below screenshot.

Field Name	Properties
GL Code	Field type : Alphanumerical Length : 10 Not spacing is allowed in any coding.
Description	Field type : Alphanumerical Length : Unlimited (Not recommended to store too long because you may have difficulties to view the full description in the report.) Spacing is allowed.
2nd Description	Field type : Alphanumerical Length : Unlimited (Not recommended to store too long because you may have difficulties to view the full description in the report.) Spacing is allowed

Special Account Type

At different standard Account Group (level 1), there is a separate set of special type : -

Account Group	Special Type	Purpose
Fixed Asset	Accumulated Deprn Account	To differentiate the fixed asset cost and accumulated depreciation in Balance Sheet report , especially select Balance Sheet format as ‘This Year – 3 column’.
Current Asset	Bank Account	Enable to create Bank Reconciliation and input single entry in Cash Book Entry, Customer Payment and Supplier Payment.
Current Asset	Cash Account	Enable to create Bank Reconciliation (if you need to reconcile the cash balance) and input single entry in Cash Book Entry, Customer Payment and Supplier Payment.
Current Asset	Customer Control Account	To set this account to Maintain Customer and input single entry by selecting the customer in Sales invoice, Cash Sales, DN, CN, Customer Payment, etc, but not allowed in journal entry.
Current Asset	Balance Stock Account	To capture the Balance Sheet stock account in Maintain Stock Value.
Current Liabilities	Bank Account	Enable to do Bank Reconciliation and input single entry in Cash Book Entry, Customer Payment and Supplier Payment.
Current Liabilities	Supplier Control Account	Enable to set this account to Maintain Supplier and input single entry by selecting the supplier in Purchase invoice, Cash Purchase, DN, CN, Supplier Payment, etc, but not allowed in journal entry.
Cost of Goods Sold	Opening Stock	To capture the P&L opening stock account in Maintain Stock Value.
Cost of Goods Sold	Closing Stock	To capture the P&L closing stock account in Maintain Stock Value.
Cost of Goods Sold	Manufacturing Control Account	To differentiate part of the COGS account categorized into the manufacturing accounts.

GL Accounts Levels

• You able to set multiple levels to your Chart of Accounts tree, eg. level 1, 2, 3,...... See the above screenshot (Vertical lines represent levels)