SQL Acc XLS n MDB Import

Introduction

Is an External Shareware Program which able to import below data to SQL Accounting using Excel or Access File. Master file (eg. Debtors, Creditors & Item List) Transactions Nestle Transactions Yeos Transactions Coca-Cola Transactions GSK Transactions

Pros

1. Easy to generate
2. About 80% of modules is covered.
3. Support GST/SST
4. FREE import for Master file.
5. Support import CSV/TXT(semi Comma) Format - Only available in Version 4.7.4.23 & above not applicable for Version 5.10.9 & above
6. Support Schedule Auto Download from Simple FTP - Only available in Version 5.10.6.32 & above
7. Support Schedule Auto Import for Excel/CSV/TXT - Only available in Version 5.10.6.32 & above
8. Support import CSV/TXT(Bar(|),Comma(,),Semi Comma(;),Tilde(~)) Format - Only available in Version 5.10.9 & above
9. Support import Json Format - Only available in Version 5.11.10.43 & above

Cons

1. Only can do New/Insert action
2. Is Batch update.
3. There is a cost for End User and Dealer for Transaction import. Only Free if each file record less then 100 rows.
4. Credit Note Knock Off for both Customer & Supplier not cover
5. No transfer status for Sales & Purchase Module
6. Unable to import Serial Number
7. Not support Same DocNo with Different Supplier Code - not applicable for Version 5.11.10.43 & above

Pros (UE Only)

1. Easy to generate
2. Able update Stock Information.
3. Can do New/Insert/Edit/Update action

Cons (UE Only)

1. There is a cost for End User and Dealer. Only Free if each file record less then 100.
2. Only Cover Maintain Stock Item.

[top]

Todo & Know Bugs

• UE for All Master file import
• Enable Get File 2 default to load all (if can)

Requirement

• Firebird Server
• SQL Accounting
• Microsoft Excel or Access
• Microsoft Access Database Engine 2007 Redistributable (AccessDatabaseEngine.exe)
• Microsoft Access Database Engine 2010 Redistributable (AccessDatabaseEngine.exe - 32 bits)

Example Template

• Updated 14 Dec 2020
• Example Template-SQLAcc-ImportExcel
• Example Template-Json

History New/Updates/Changes

--Update 14 Dec 2020--

• Add StockLit_PriceTagARAP Template
• Update ST_ITEM_TPL, ST_Batch, Tariff & StockItem_BOM Template no mention field size

--Update 14 Aug 2020--

• Update ChartOfAccount_GL - Add More Example & Notes

--Update 04 Jul 2020--

• Update MaintainSupplier_Giro - Update to Match with Testing Company
• Add StockList_UOMnPrice Template

--Update 03 Jun 2020--

• Split Stock Issue & Stock Receive Template

--Update 26 May 2020--

• Add Stock Assembly & Disassembly Template
• Add more example for CashBookEntry_PV_OR
• Add Customer Deposit Template

--Update 15 May 2020--

• Move file to Google Drive

--Update 12 Feb 2020--

• Update Sales & Purchase Tab Information to Match with Testing Company

--Update 03 Jan 2020--

• Add Point Format

--Update 09 Sep 2019--

• Add Opening SST Service Tax Format

--Update 10 Sep 2019--

• Standardize the Header & Detail Column name where had same name
• Add Stock Batch Format
• Add Stock Item Template Format

--Update 28 Mar 2019--

• Update Sales & Purchase Column Name & position so it can auto map on Get File in program

--Update 05 Jan 2019--

• Add JE type for Customer/Supplier DN/CN.

--Updated 07 Sep 2016--

----------------------------------------------------------------------------------------------------------------------------------------------------

Tips for Programmer to Export Transaction 01. Use INNER JOIN SQL to join the Master & Detail table 02. Export to Excel or Access file

----------------------------------------------------------------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------------------------------------------

Tips for Yeos Transaction Import User might had to adjust some data in the excel file 01. Remove the 1st row(i.e 1st row must be a title of the column) 02. PRD Qty & Gross AMT column need * -1 (only for Credit Note) or can use My Excel for Credit Note/Payment is in Negative Value, can it be import?

----------------------------------------------------------------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------------------------------------------

Tips for Coca-Cola Transaction Import User might had to at Coca-Cola system before export 01. Group the ARTNUM 02. Net the AMTSUBJECTTOGST & GSTAMT column It might had rounding issue after import (i.e. excel not match with Tax Invoice Issue from coca-cola)

----------------------------------------------------------------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------------------------------------------

Tips for GSK Transaction Import 01. User might had to convert the file to excel file 02. Export File by Document Type (i.e. Invoice 1 file & Credit Note 1 file)

----------------------------------------------------------------------------------------------------------------------------------------------------

[top]

Things to Consider

• Float, Currency & Integer type Must not had , (comma) or Currency Symbol & Default Value is 0 not empty
• No Formula in the cell
• No Merge cell is use
• Avoid use Unicode Character for Row 1 (Header)
• Date Format should be in dd/mm/yyyy (entry time in Excel as dd/mm/yyyy) - Updated 14 Nov 2013

• Below is the column type can/can't import

• Try just use Alphanumeric for the Worksheet Name

[top]

Import Program

• Version (5.13.10.48) - 12 Dec 2020
• Version (4.3.2.22) - 12 Dec 2020 (UE Only)
• Evaluation Limit : 100 Records per file (Except Master File with not limit)
• SQLAccXLSnMDBImp-setup.exe
• MD5 : A261765F342CC690C1E40D105CE57193

History New/Updates/Changes

--Build 48--

• Fixed Payment KnockOff field not auto map.
• Enable Grid Export for Direct Import DB.
• Enable Mini Utilities for Direct Import DB.
• Fixed Grid Export not working.
• Add Grid Export for Master data

--Build 47--

• Fixed Import GL Maintain Account Some Account Description is Empty.
• Fixed GL Maintain Account unable reset to empty after drag back to source.
• Fixed Import Stock Item Randomly Error Prompt.

--Build 46--

• Add Checking Only Get Excel Row Data when Column A is not Empty.
• Fixed unable to connect to DB in SQL Connect.

--Build 45--

• Upgrade to Version 5.13.
• Upgrade IDE to Delphi 27.
• Error when Import BOM with mapping empty OverheadCost.
• Add Delete Existing Data... option for Supplier Giro & Opening SST Import
• Fixed Post Button should only enable after Verify
• Fixed Progress Bar not update when lot of records.
• Fixed Error Get Json File if Not Registered.
• Fixed Error when Click Get Data 2nd Times for Json File.

--Build 44--

• Upgrade to Version 5.12.10.
• Auto Force Use Get File 2 for Get File for Excel format.
• Fixed Customer/Suppler Payment missing DocAmt field.
• Fixed Get Excel Example Template Link not update.

--Build 43--

• Upgrade to Version 5.11.10.
• Fixed Verify payment method not correctly checking.
• Enable Import Stock Item Assembly.
• Enable Import Stock Item Disassembly.
• Enable Support Same DocNo but Different Supplier Code.
• Enable Import Customer Deposit.
• Fixed Maintainance not force Code Mapping.
• Add Import from Json File format - Stage 1 of 2.
• Fixed Auto Login Password Not Case Sensitive.

--Build 42--

• Upgrade to Version 5.10.10.
• Fix Post Button should only enable after verify for Maintain Item Import.
• Remove checking for Knock off DocNo in Preverify.
• Fixed DocNo Status Not in Memo Mode.
• Allow Import ItemCode without UOM & Defaul Value for SL, PH & ST.
• Enhance Convert YYYYMMDD to DD/MM/YYYY function by remove - and . before convert.
• Reduce the Maintain Item windows Min Height size to 700.

--Build 41--

• Upgrade to Version 5.10.9.
• Add Export Log Option for Auto Import.
• Enable Import Point.
• Fix Drag from Target to Source Not Clear for Maintenance Import.
• Enable bypass mapping & use Default Value for Knock Off import.
• Fixed No checking When PAYMENTMETHOD not map for Payment Import.
• Enable Prompt for Delimiter option when import for TXT/CSV in Get File 2 & Get File 3.

--Build 40--

• Fix unable to Connect Data Base if Data in Linux.

--Build 39--

• Upgrade to Version 5.10.8.
• Fixed Direct Import to DB no Auto Open Excel when only 1 Excel Sheet.
• Fixed No checking on Field Mapping in Giro Import.
• Add Import Opening SST Service Tax.

--Build 38--

• Enable Support Version 782 & above (New ROC).

--Build 37--

• Add Get Excel Example Template...Function under Help Menu

--Build 36--

• Fixed Batch Import Unable to Import due to IsActive is Boolean Type.
• Enhance support 99.9999% Accurate AutoMapping.
• Remove Extra Fields for Stock Item Template.

--Build 35--

• Fixed Verify shown ??? if itemcode in Unicode.
• Fixed Error on Limited User on run application.

--Build 34--

• Upgrade to Version 5.10.7.
• Fixed Register DB should not Case Sensitive.
• Fixed Error when Import Customer/Supplier List without Mapping Code Field.
• Fixed Version not update in 32 Bits.
• Enable support Running In Windows Limited User.
• Fixed Search ItemCode In Note Problem if had ABC & 2ABC for different ItemCode.
• ReSequence the Search ItemCode & CompanyCode.
• Add Search In Note Field for CompanyCode.

--Build 33--

• Import Amount become 0 after post if using 64bits.
• Import BOM Verify error if using 64 bits.
• Change New Icon with support 256*256 size.
• Fixed Verify should ignore for empty ItemCode.
• Fixed Verify Company Code not correctly if the data is empty.

--Build 32--

• Upgrade to Version 5.10.
• Fixed Error OnOpen Auto Import Setting for 1st time use.
• Fixed Setting will loss on Uninstall.
• Add Show Alert for Standalone for Auto Import.
• Add Schedule Import for Excel - Stage 2 (Customer & Supplier Data Entry).
• Add Schedule Import for Excel - Stage 3 (Stock Data Entry).
• Add Schedule Import for Excel - Stage 4 (GL Data Entry).
• Fixed Save Maintain Customer & Supplier Setting is Mixed up.
• Add Auto Field Maping for Maintain Customer & Supplier Branch.
• Fixed Maintain Customer & Supplier not Auto Save Setting on Post.
• Add Schedule Import for Excel - Stage 5 (Maintain Customer & Supplier).
• Feature : Default Untick limit Records for Registered database.
• Fixed File still move to Done folder even had error.
• Fixed Verify Supplier Payment & Supplier Refund Error.
• Add Support Download from Simple FTP.
• Fixed Load CSV shown empty data.
• Add Schedule Import for Excel - Stage 6 (Others Maintenance - Single Table).
• Fixed Verify Maintain Area Prompt Access Violation.
• Fixed Unable to import Maintain Area.
• Import ST Item Template with Amount field error.
• Fixed Import Stock Item will prompt error "Linkfields to detail must be unique".
• Fixed Stock Item Unable to unMap field.
• Add Schedule Import for Excel - Stage 7 (Stock Item Template).
• Fixed Import BOM Finish button no working.
• Add Schedule Import for Excel - Stage 8 (Stock Batch).
• Upgrade exe to 64 bits.
• Change New Icon.
• Fixed GL JV Detail Account not Verify.
• Add Find Text in Data Grid for Data Entry Import.
• Add Schedule Import for Excel - Stage 9 (Stock Item).

--Build 31--

• Upgrade to Version 4.9.
• Import BOM Prompt Access Violation if not Location fields in Excel
• Remove P_DocNo field for Cash Sales/Purchase.
• Fixed Verify Same DocNo for Diff. supplier shown Duplicate Doc No.
• Fixed Data Grid not Auto width Columns.
• If Detail had Status <> ok should abort Post
• Add Checking for CompanyName2 field for Customer/Supplier Code
• Add Checking for Description2 & Note field for Item Code.
• Add Schedule Import for Excel - Stage 1 (Sales & Purchase Only)

--Build 30--

• Upgrade to Version 4.8.6.
• Enable Support Import JE type for Customer/Supplier DN/CN.
• Support Auto Get ItemCode using Remark1, Remark2 or Shelf.
• Support Auto Get CompanyCode using BizNatural.
• Enable support Import TaxDate for JV & CB - PV.

--Build 29--

• Fixed Verify prompt access violation if no ItemCode field map.
• Fixed all Modified Function not working in SL, PH & ST.
• Fixed Verify GL OR & PV shown Invalid Company Code.
• Add New function Remove All Positive Value Data...
• Add New function Remove All Negative Value Data...

--Build 28--

• Fixed Verify Itemcode not fully verify.
• Fixed if Mapped data & Default Value is empty should bypass import.
• Fixed Verify Company Shown Invalid even is Valid Company Code.

--Build 27--

• Fixed Source Grid had Extra unknown Field.
• Add Remove Comma function.
• Fixed Access Violation on Import AR & AP.
• Fixed Load Setting not match with Save due to #10 & #13 character.

--Build 26--

• Upgrade to Version 4.8.
• Support Auto Get ItemCode using BarCode or Customer/Supplier ItemCode.

--Build 25--

• Fix JV, PV & OR Detail Account Not Verify
• Fixed Not AutoSave Setting.
• Add Copy Cell Value Function for Data Grid.
• Fix Import with Tariff not follow user data

--Build 24--

• Upgrade to Version 4.7.5.
• Enable Import Maintain Tariff.
• Default Value for 2nd UOM for Maintain Item should set to 0.
• Verify should bypass checking detail for opening balance else unable to import due to invalid Code.
• Fixed Get File 3...Error on 2nd time Click.

--Build 23--

• Upgrade to Version 4.7.
• Fixed Memo Cell for Attachment, Note & Description3 is partly loaded.
• Fixed KOAmt & DocType field no DefaultValue.
• Enable Import CSV/TXT(semi Comma) file.
• Fixed Access Violation on Get File 2 in some Situation where Excel had Empty Columns.

--Build 22--

• Upgrade to Version 4.6.4.
• Fix Get File 2 for Maintain Customer, Supplier & Stock Item unable to Click New button.
• Fix Supplier Payment Knock Off Detail not verify.
• Fix Customer & Supplier Payment No Default Description.
• Fix Verify Customer & Supplier Payment error if no Knock off information in excel.
• Fix Verify Customer & Supplier Payment PaymentMethod not check.
• Fix Error when Post To A/c for Customer & Supplier Payment error if no Knock off information in excel.
• Fix unable to load all data once verify button is click.
• Fix error Import BOM if Batch & BOMPackage is empty.
• Enable Customer/Supplier Refund Import.

--Build 21--

• Fix Default Value for NonRefundable should be 0 not F
• Fix Prompt Access Violation for Get File 2 for Maintain Customer & Supplier.

[top]

History New/Updates/Changes (UE Only)

--Build 22--

• Upgrade to Version 4.3.2.
• Add Checking Only Get Excel Row Data when Column A is not Empty.
• Fixed unable to connect to DB in SQL Connect.
• Fixed Import Stock Item Randomly Error Prompt.
• Fixed Click Next slow in Direct Import Action.
• Enable Grid Export for Direct Import DB.
• Enable Mini Utilities for Direct Import DB.
• Add Maintain Stock Item - Price Tag - Customer...& Maintain Stock Item - Price Tag - Supplier...

--Build 21--

• Fixed Update with Customer & Supplier Item Unable Update if More then 1 Record

--Build 20--

• Fixed Update with Customer & Supplier Item Error.

--Build 19--

• Upgrade to Version 4.3.
• Upgrade IDE to Delphi 27.
• Add Stock Item - BOM.
• Update Get Excel Example Template Link.
• Auto Force Use Get File 2 for Get File for Excel format.
• Add Stock Item - UOM & Price.

--Build 18--

• Fixed Import New Item Error if had mix with Replace Action when use Records.
• Fixed Import New Item Error Invalid source array if mix with Replace Action.
• Reduce the Windows Min Height to 700.
• Add Show No. of Error Indicator after import if any.

--Build 17--

• Fixed Import New Item Error.

--Build 16--

• Fixed Import Barcode always in Base UOM.

--Build 15--

• Add Get Excel Example Template...Function under Help Menu

--Build 14--

• Enhance support 99.9999% Accurate AutoMapping.

--Build 13--

• Fixed Verify shown ??? if itemcode in Unicode.
• Fixed Error on Limited User on run application.

--Build 12--

• Fixed Load Setting not match with Save due to #10 & #13 character.

--Build 11--

• Fixed Not AutoSave Setting.
• Enable Get File 2 Function.
• Add Copy Cell Value Function for Data Grid.

--Build 10--

• Add AutoMapping Field for Same FieldName with Target FieldName

--Build 9--

• Upgrade to Version 4.2.
• Upgrade to XE25.
• Fix some Default Value is not Assign if there is mapping field.
• Fixed Mixed Excel datatype.
• Add Auto Remove Empty Space before append the data.
• Set Excel As Default File type.
• Add AutoMapping Field for Same FieldName with Target FieldName.

--Build 8--

• Remove Invalid components.

--Build 7--

• Fixed “Bad variable type” error.
• Fixed some field no default value.

--Build 6--

• Upgrade to Version 4.
• Upgrade to XE7.
• Add Split Record - To cater large Record Data File.
• Remove readonly="true" SUBTYPE="Autoinc" before append Data.
• Add Default Value for Stock Item CostingMethod field.
• Add New filter function for data.

[top]

Steps

Master Data

Below is example for import Stock Item...

01. Click 1. Get File button

02. Select the File type (eg Microsoft Excel)

03. Select the File file wanted to import

04. Click Open

05. Click the combo box (Circle in Red) to select the Worksheet/Table in the file

06. Click 2. Get Data button to load the file.

07. Drag the available column at the SourceField & drop to the TargetField.

08. For Detail Part (Circle in Green) (Eg Click on the UOM tab).

09. Click New button.

10. Drag the available column at the SourceField & drop to the TargetField at detail part.

11. Click Save after Done (only for Detail Part).

12. Click Post To A/c button if all done mapping.

----------------------------------------------------------------------------------------------------------------------------------------------------

Blue Circle - Is use to let system know Start from which row till End which row to import. Orange Circle - The Worksheet/Table records.

----------------------------------------------------------------------------------------------------------------------------------------------------

[top]

Transactions Data

Below is example for import Customer Invoice...

01. Click 1. Get File button

02. Select the File type (eg Microsoft Excel)

03. Select the File file wanted to import

04. Click Open

05. Click the combo box (Icon 5) to select the Worksheet/Table in the file

06. Click 2. Get Data button to load the file.

07. Tick the Is Opening Transactions to import opening balance (Available for AR & AP Module Only).

08. Drag the available column at the SourceField & drop to the TargetField.

09. Click 3. Verify button.

10. Click 4. Post To A/c button if confirm all data is Ok.

----------------------------------------------------------------------------------------------------------------------------------------------------

Do you realise there is an arrow near the Verify button? In the arrow there is an Option A.Load Setting..., this to load previously mapped fields

----------------------------------------------------------------------------------------------------------------------------------------------------

[top]

Transactions Data - Get File 3

• This Option only for Excel
• Only available in Version 4.6.3.19 & above

01. Click arrow at the 1. Get File button

02. Select Get File 3... & system will prompt 2 dialog like below

03. Select the Excel Header File.

04. Select the Excel Detail File.

05. Click the combo box to select the Worksheet/Table for each Header & Detail file

06. Click the combo box to select the Key Field to link both Header & Detail file

07. Click 4. Get Data button

08. Enter the Merge File name.

09. Click Save button.

[top]

Options

• Only available in Version 4.3.2.14 & above

Check Duplicate Records

Menu: Tools | Check Duplicate Records...

This Function is to check the duplicate records for the selected file

01. Follow from Step 1 to 6 as above.

07. Tick the Column(s) to Group

08. Click 3. Verify... button

[top]

Split Memo to Columns

Menu: Tools | Split Memo to Columns...

This option is to Split the memo (Data more then 1 row in the cell) into individual Columns.

01. Follow from Step 1 to 6 as above.

07. Set Number of Column(s) to split (Default is 4).

08. Select the Column to be Split

09. Click 5. Split button.

10. Scroll to the right. Highlight in Yellow is the newly Columns Created.

11. Click 6. Export Excel(*.xls) to export out the Result.

[top]

Split String to Columns

Menu: Tools | Split String to Columns...

This option is to Split the Long String into individual Columns (Max. 60 Character each Column).

• Only available in Version 5.10.10.42 & above

01. Follow from Step 1 to 6 as above.

07. Set Number of Column(s) to split (Default is 4).

08. Select the Column to be Split

09. Click 5. Split button.

10. Scroll to the right. Highlight in Yellow is the newly Columns Created.

11. Click 6. Export Excel(*.xls) to export out the Result.

[top]

Convert Rows to Columns

Menu: Tools | Convert Rows to Columns...

• Only available in Version 4.3.2.15 & above

01. Follow from Step 1 to 6 as above.

07. Set Number of Column(s) to split (Default is 4).

08. Select the Column to be Convert

09. Click 5. Convert button.

10. Scroll to the right. Highlight in Yellow is the newly Columns Created.

11. Click 6. Export Excel(*.xls) to export out the Result.

System will use The 1st column in excel as a Key of Grouping. The empty row as "Reset/End of" Record.

[top]

Auto Import

• Only available

- in Version 4.9.6.31 & above.

- for Registered import Database.

- in Firebird Server Setting (Standalone can't Auto Import)

• Excel Filename must be BIZOBJECT.YYYYMMDDHHMMSS.xlsx eg SL_IV.20190214101508.xlsx
• Must only 1 Sheet in Excel File.
• Must Manually Import for 1st time use to make sure is success mapping. - Auto Import base on last mapping import

Import Setting

Menu: File | Auto Import Settings...

01. Select SQL Accounting DCF file

02. Select SQL Accounting Database to import & export

03. Enter the SQL Accounting User Name & Password

04. Select/Tick to Enable Download From FTP (available in Version Build 32 & above)

05. Click Next

The following Steps if Download From FTP is Enable/Tick/Selected

06. Enter the Host/IP Address for FTP

07. Enter the FTP Port No

08. Enter the FTP User Name & Password

09. Enter the FTP Folder to download From

10. Select the Action to Do After Download

11. Click Test Connection...

12. Click Next

Action	Description
Delete the file(s) in FTP Folder	Will delete the file(s) after download
Move to Archive/YYYYMMDD Folder	Will Auto Create YYYYMMDD & move to this folder after done download Make sure in the FTP folder had the folder Archive (eg download/Archive)
Leave it As It(I will self Manually Delete or Move it)	Do nothing after Download

The file will download to the Pending Folder which is set at the Last Steps

13. Select the Biz Object Type/Document Type to Import

14. Click Next

15. Select the Pending folder where Excel files keep to import to SQL Accounting

16. Select the Done folder to move after done import the Excel file

Field	Description
Last Import Date	Last Import Date and Time. System will auto update
Keep Last Log Line	To shown last how many line for Log

17. Click Finish Button to Close.

[top]

Windows Schedule

01. Open Windows Control Panel | Administrative Tools | Task Scheduler

02. Click Action | Create Basic Task...

03. Enter Task Name (eg SQL Excel Export) & Click Next

04. Select Daily & Click Next

05. Set the Start Date & Time to Start

06. Set 1 for Recur every field & Click Next

07. Select Start a program & Click Next

08. Click Browse button & find the SQLAccXLSnMDBImp.exe (Default at C:\eStream\Utilities\SQLAccXLSnMDBImp)

09. Set the Add arguments(optional) as -Auto

10. Set the Start in(optional) path to the Exe folder (eg. C:\eStream\Utilities\SQLAccXLSnMDBImp) & Click Next

11. Tick the option Open the Properties dialog for this task when I click Finish

12. Click Finish

13. Select the option Run whether user is logged on or not

14. Click Triggers tab at top

15. Click Edit... button

16. Change the time to run

17. Click OK 2 times

18. Enter the window User Name & Password

19. Click Ok

[top]

Mini Data Modification Utilities

This utilities is to help user to modify the data before begin import

Steps

01. Follow from Step 1 to 4 as above

05. Select the column to be Modify & Right Click

06. Select the Option you wanted to modify

Option/Function	Description
*-1 All Data...	Change the Value from Negative to Positive Value & vise versa
Convert YYYYMMDD to DD/MM/YYYY...	Change the Value Date format from YYYYMMDD to DD/MM/YYYY
Truncate String...	Reduce the Value field size to specific field size
Copy Cell Value...	Copy the Selected row Cell Value
Remove Comma...	Remove the ,
Remove All Positive Value Data...	Delete all Value which is More then 0
Remove All Negative Value Data...	Delete all Value which is Less then 0

Video

• Import Excel - Stock
• Import Excel - Maintain Customer
• Import Excel - GL Account

FAQ

Why the system take so long to Get Data from excel where in excel just few records?

This happen when there is the problem in Excel Worksheet.

Try below steps

1. Press CTRL + Home

2. Press CTRL + A (To Select All)

3. Press CTRL + C (To Copy Selected)

4. Press Shift + F11 (To inserts a New Worksheet into the active Workbook)

5. Press CTRL + V (To Paste)

6. Save the Excel & Try again on New Worksheet

[top]

Prompt Error external table is not in the expected format when try Get Data from Excel.

Try save the file to other name using File | Save As in Excel

My excel date format is in YYYYMMDD format, how I convert it to dd/MM/yyyy?

Can try use this formula =DATE(LEFT(A2,4),MID(A2,5,2),RIGHT(A2,2))

* In Version 4.5.3.18 & above had function call Convert YYYYMMDD to DD/MM/YYYY... can help to convert it before import.

Steps

01. Follow from Step 1 to 4 as above

05. Select the column to be convert & Right Click

06. Select Convert YYYYMMDD to DD/MM/YYYY...

07. Continue Step 5 to 6 for other column

08. Done can continue norm Step 5 to 12

[top]

Can I import without Tax Amount (i.e. SQL Account auto Calculate the Tax Amount)?

Yes with Version Build 10 & above, just

Don't Map the fields

- Amount

- TaxAmt

- TaxInclusive

Just Map Fields

- Qty

- UnitPrice

- Tax

Why My Excel data shown as eg 5% but once I Get File become 0.05?

It because Excel will auto convert the 5% to 0.05 in data.

Solution :

Use either one of the excel formula below:

1. =CONCATENATE(E1*100,"%")

OR

2. =TEXT(E1,"0.00%")

[top]

How to add file link in the Attachments Fields?

Just Add File.Your Link file

Eg With 2 Attachments file in 1 cell

File.https://cdn.bulbagarden.net/upload/3/36/648Meloetta-Pirouette.png

File.https://cdn.bulbagarden.net/upload/6/63/Pokk%C3%A9n_Pikachu_Libre.png

My Excel for Credit Note/Payment is in Negative Value, can it be import?

No you can't import the document amount with Negative Value.

• In Version 4.3.2.14 & above had function call *-1 All Data can help to convert to positive before import.

Steps

01. Follow from Step 1 to 4 as above

05. Select the column to be convert & Right Click

06. Select *-1 All Data

07. Continue Step 5 to 6 for other column

08. Done can continue norm Step 5 to 12

[top]

In My Excel Only had SSM or GST No. for Customer/Supplier can it be import?

Yes using Build 16 & above.

Just map your SSM or GST No to the Code Field.

See below Other available Fields can map

Available SQL Accounting Field	Available Import Build
SSM/Reg No	16
GST No	16
Remark	19
Biz Natural	30
Company Name 2	31
Note	34

What is the Company Code Search Sequence?

It will search as following sequence (Available in Build 34 & above)

1. Code
2. CompanyName2
3. RegisterNo (Version 781 & Below)
4. BRN (Version 782 & Above)
5. BRN2 (Version 782 & Above)
6. GSTNo
7. BizNature
8. Remark
9. Note

[top]

Can system Auto Set Tax code if my Excel don't had tax code column?

Yes using Version 16 & above

Just make sure Default Value field is Empty

Prompt "Error Unexpected error from external database driver (1)" when Get file from excel

This is due to Windows Security update KB4041681
Solution 1

Can try use Get File 2... under the arrow down button at Get File... button

Solution 2

01. Save the Excel file to xlsx

02. Install Microsoft Access Database Engine 2010 Redistributable (AccessDatabaseEngine.exe)

03. Reboot the PC.

[top]

Prompt "Provider cannot be found. It may not be properly installed" when Get file from excel

Solution 1

Can try use Get File 2... under the arrow down button at Get File... button

Solution 2

01. Install Microsoft Access Database Engine 2010 Redistributable (AccessDatabaseEngine.exe - 32 bits)

02. Reboot the PC.

[top]

My excel String size is longer then SQL, how I can reduce it?

Can try use this formula =LEFT(A2,30) (eg for get 1st 30 character from A2)

• In Version 4.6.3.19 & above had function call Truncate String... can help to reduce it before import.

Steps

01. Follow from Step 1 to 4 as above

05. Select the column to be convert & Right Click

06. Select Truncate String...

07. Enter the New size

08. Continue Step 5 to 6 for other column

09. Done can continue norm Step 5 to 12

[top]

My excel Don't had account code if got ItemCode can it be import?

Yes just make sure Empty the Default Value for Account field so system can Auto Get from Maintain Stock Group

[top]

My excel only had Barcode can it be import?

Yes using Build 26 & above

Just map your Barcode to the ItemCode Field.

Available SQL Accounting Field	Available Import Build
Barcode	26
Customer/Supplier Item Code	26
Remark 1	30
Remark 2	30
Shelf	30
Description 2	31
Note	31

What is the Item Code Search Sequence?

It will search as following sequence (Available in Build 34 & above)

1. ItemCode
2. Description2
3. Remark1
4. Remark2
5. Shelf
6. BarCode
7. CompanyItemCode
8. Note

[top]

Why it keep only load lst 100 records even I had registered?

Make sure you set the Value before you Click Get File

[top]

My CSV data is 00123 but after get data become 123 (missing 00)?

Make sure you Double Quoted the value eg "00123"

• Other FAQ

[top]

What is the Proper Steps to Import BOM?

01. Import all Finish Goods & Raw Material Item code using Stock | Maintain Stock Item...&

Make sure ItemType for Finish Goods is Set to B

02. Import using Stock | Maintain Stock Item - BOM...

[top]

Can I Import Payment/Credit Note without Knock off Information?

Yes just set the column & Default Value for DocType, KODocNo & KOAmt to empty

[top]

Why after verify all detail Status shown ok but Header Still untick?

This happen when there is the problem in Excel Worksheet.

Try below steps

1. Press CTRL + Home

2. Press CTRL + A (To Select All)

3. Press CTRL + C (To Copy Selected)

4. Press Shift + F11 (To inserts a New Worksheet into the active Workbook)

5. Press CTRL + V (To Paste)

6. Save the Excel & Try again on New Worksheet

[top]

Why After Import to the Note/Attachment/Description3 data is truncated to 286 characters?

Make sure In Your Excel Header name is using Note/Description3/Attachment

• Other FAQ

[top]

See also

• SQL Accounting Linking
• SDK Live
• SQL XML Import
• SQL Text Import
• Others Customisation