Job Order

Menu: Production | Job Order...

Introduction

Sales coordinator usually will input the Sales Order (SO) based on the customer PO received. The stock products will be updated into the system as ordered qty.

How much of the materials/components required to meet the products ordered by customer? This question raised by the Material Planning department. Therefore, the Job Order takes place as the order to be input after Sales Order. It will planned the materials/components required based on the qty ordered from Sales Order. When products produce out, basically you have to transfer the Job Order to Stock Assembly to commit on the stock on hand.

IMPORTANT: It is required the Job Order module. For more information about price, please refer to our sales personal.

See below the sample flow chart:

Create New Job Order

CLICK on NEW button and SELECT the Customer.

Sections	Explanation
Customer Info from SO	Basically, the customer and others information copy from SO.
Assembly Item Info (Header & Footer)	Assembly item transferred from SO. It will determine the BOM Components required and the assembly unit cost.
BOM Components Details	Total components quantity requirement to meet the total output.

JO Transfer From SO

1. RIGHT CLICK on Job Order (Title).

2. CLICK on Transfer From Sales Order in the small menu.

Document Transfer (SO --> JO)

1. Pick the item from SO list.

2. INPUT X/F qty wish to transfer into JO.

3. CLICK OK button to proceed next.

4. After transferred from SO, you will see the BOM components qty updated in Job Order.

BEFORE SAVE - JO Check on the Available Stock Balance

1. HIGHLIGHT on the component items and PRESS on F11 keyboard button (Available Stock Balance).

2. Below is component “FRAME” stock available balance,

Result for component “FRAME” item:
SO Qty = 0.00
PO Qty = 0.00
JO Qty = 0.00
Qty (On Hand) = 0.00
Available Qty = 0.00

NOTE: Qty (On Hand) results above are trying to show the stock movement purpose only.

3. Below is component “WHEEL” stock available balance,

Result for component “WHEEL” item:
SO Qty = 0.00
PO Qty = 0.00
JO Qty = 0.00
Qty (On Hand) = 0.00
Available Qty = 0.00

NOTE: Qty (On Hand) results above are trying to show the stock movement purpose only.

4. Below is component “ENGINE” stock available balance,

Result for component “ENGINE” item:
SO Qty = 0.00
PO Qty = 0.00
JO Qty = 0.00
Qty (On Hand) = 0.00
Available Qty = 0.00

NOTE: Qty (On Hand) results above are trying to show the stock movement purpose only.

Save Job Order Document

1. CLICK on SAVE button.

AFTER SAVE - JO Check on the Available Stock Balance

1. HIGHLIGHT on the component items and PRESS on F11 keyboard button (Available Stock Balance).

2. Below is component “FRAME” stock available balance,

Result for component “FRAME” item:
SO Qty = 0.00
PO Qty = 0.00
JO Qty = -6.00
Qty (On Hand) = 0.00
Available Qty = -6.00

NOTE: Qty (On Hand) results above are trying to show the stock movement purpose only.

3. Below is component “WHEEL” stock available balance,

Result for component “WHEEL” item:
SO Qty = 0.00
PO Qty = 0.00
JO Qty = -24.00
Qty (On Hand) = 0.00
Available Qty = -24.00

NOTE: Qty (On Hand) results above are trying to show the stock movement purpose only.

4. Below is component “ENGINE” stock available balance,

Result for component “ENGINE” item:
SO Qty = 0.00
PO Qty = 0.00
JO Qty = -6.00
Qty (On Hand) = 0.00
Available Qty = -6.00

NOTE: Qty (On Hand) results above are trying to show the stock movement purpose only.

Split to X Process

1. With this field, user able to assign number of processes/machines in one Job Order/Stock Item Assembly to produce same End Products using same range of BOM components.

2. For example, To make a cup of MILO KAO KAO, it needs - MILO Powder x 5 spoons - Sugar x 0.5 spoon - Water x 100ml

In order to make 100 cups of milo from one Job Order created, we need 10 persons to make it more efficient. Therefore, we have to input "Split to 10 process(s)", it means 10 persons processing. Job Order will be break the BOM components into 10 processes like below:

No of process(s)	1	2	3	4	5	6	7	8	9	10	TOTAL
MILO Powder	50	50	50	50	50	50	50	50	50	50	500 spoons
Sugar	5	5	5	5	5	5	5	5	5	5	50 spoons
Water	1000	1000	1000	1000	1000	1000	1000	1000	1000	1000	10000 ml

NOTE: Preview and select the standard report name "Job Order 2 with Multipler - 30 Columns (without cost)".

Show Multilevel BOM in Flat Mode

1. This function ables to drill down to the flatten or deepest level of the BOM structure. For example, the CAR multilevel BOM structure.

Level 0	Level 1	Level 2	Level 3
Car	Frame	Front Frame	Orange
Car	Frame	Front Frame	Screw
Car	Frame	Back Frame	Red Light
Car	Frame	Back Frame	Screw
Car	Wheel	Rim
Car	Wheel	Tyres
Car	Engine	Engine Block	Filter
Car	Engine	Engine Block	Screw
Car	Engine	Piston	Tube
Car	Engine	Piston	Cover
Car	Labour

2. Before FLAT mode, the BOM components shown at LEVEL 1.

3. CLICK on Show Multilevel BOM in Flat Mode button. It will prompted a message. See below screenshot.

• PRESS NO to remain the BOM components at LEVEL 1.
• PRESS YES to flatten the multilevel BOM till LEVEL 3.

4. After FLAT mode, the BOM components will be shown at LEVEL 3.

BOM Tree Entry

1. Some manufacturing company need to modify and overwrite the standard BOM structure during the entry stage. This button is help to add/remove the components to overwrite the BOM structure.

2. Click the "BOM Tree Entry" button.

3. You can drill down all the BOM structure.

4. Tick the components in the tree you wish to insert into the Job Order/Stock Assembly/Disassembly.

5. Press OK to confirm.

Button	Function
Add	To add new components at LEVEL 1 ONLY
Add Child	To add new child components start from LEVEL 2 onwards
Delete	To remove the components at all LEVEL 1, 2, 3, 4, ...