Customer Deposit

Menu: Customer | Customer Deposit...

Introduction

• Deposits are the advance payments made or received for future services and goods to be invoiced. With accrual basis accounting, a prepayment for work that a corporation is obligated to perform becomes a liability.

• Generally, the double entry will be:-

Account Description	DR	CR
Bank Account	500.00
Prepayment from Customers		500.00

• At General Ledger, Maintain GL Account must have a deposit account named "PREPAYMENT FROM CUSTOMERS" under Current Liabilities.

Customer Deposit - Entry

1. Click on New button.

2. Select the Customer Code. You direct key-in and search by either customer code or name.

3. You may select other deposit account to be credited in Deposit Acc.

4. You may select the bank / cash account to be deposit (to be debited) in Received In.

5. Enter the deposit amount into Paid Amount.

6. Below is the example of the entry created:

7. Double entry will be:-

GL Account	Description	DR	CR
310-001	Maybank	6,000.00
PREPAYMENT	Prepayment from Customers		6,000.00

Customer Payment Off Set with Deposit

Menu: Customer | Customer Payment...

1. Create NEW or EDIT customer payment.

2. Deposit balance (total deposit from each customer) will be displayed after a customer has selected.

3. Click to the arrow key down to select a deposit to offset with customer payment (to knock-off the outstanding invoices).

4. Deposit no (official receipt no) will displayed after the deposit has selected. Received in will be auto set to PREPAYMENT FROM CUSTOMERS.

Label	Types	Explanation
A	Document Project	It represent the project for a document to be debit.
B	Detail Project	It represent the project for individual GL Account to be credit.

Customer Invoice - Attachment

• It is very useful to attach any supporting documents to an invoice.
• In future, you able to retrieve and refer the attachment file easily.

1. You have to point to the attachment section.

2. Click on ( + ) button to insert the filename path.

3. See the sample screenshot below.

File:Customer Invoice-Attachment2.jpg

Customer Invoice - Note

1. Click on the Note section (on the LEFT side bar).

2. RIGHT click it, you will see the Rich Text Editor pop-up.

3. You can start key-in the note. See the example screenshot below.

4. Click on X button to save and exit the Rich Text Editor.

File:Customer Invoice-Note.jpg

5. You will get prompted the Save changes? message. Click YES to save it.

Customer Invoice - Invoice Description

1. To show the document description in Customer Statement, eg. Sales-Oct 2012.

File:Customer Invoice-Description.jpg

2. Sample of customer statement screenshot below.

File:Customer Invoice-Description2.jpg