Recurring

Introduction

This Customisation is for simple calculation for the management property which normally monthly charge Maintenance, Sinking Fund & etc.

Last Customisation Update : 12 Jan 2015

Sample Database

History New/Updates/Changes

12 Jan 2016

• Enable GAS Reading

25 Dec 2015

• Add 0Sales Invoice 7 (GST 2)-Recurring-Maintenance Report
• Add 0Sales Invoice 7 (GST 2)-Recurring-Meter Report
• Enable GAS Reading
• Allow Select Multi DocNo Set for Different Reading
• Fixed bug LeadTime=0 - Will being override by Rebate when is below Min Charge (i.e. will set to 0 if less then Min Charge)
• Fixed Cust Statement 06 Mths 1 Report Not shown Address 1 & take too much space at footer

26 Sep 2015

• Remove 5 Cent rounding Script & use build in 5 Cent rounding
• Fixed Customise Statement report not follow company profile information
• Set Customer Payment UDF_PostDN Default Value = False

12 Aug 2015

• Fixed Posting Overdue DN should excluding the GST amount from the calculation

Todo

• Generate by SQFT by Customer
• AR Payment - New button to Pre Post DN
• OVERDUE Qty := Qty + LeadTime for AR Payment
• Rest back to Previous Reading on Delete at Doc Listing
• Multi range price

EG

0 - 100 @ 0.10/unit

101 - 200 @ 0.15/unit

Modules Require

• DIY Field
• DIY Script
• Multiple Pricing (Price Tag)
• Multiple Document Number Set (Optional)

Settings

Maintain User

Menu: Tools | Maintain User...

Untick the Access Right for Prompt Replace Unit Price Dialog under the Group : Sales

Maintain Customer

Menu: Customer | Maintain Customer...

• Below fields MUST had Value (minimum is 0 not empty or Null)

- UDF_WaterReading

- UDF_ElectricReading

- UDF_GasReading

- UDF_IWKReading

- Price Tag

• Minimum UDF Fields Required

Name	Data Type	Size	Sub Size	Caption	Required	Default Value	Display Format
WaterReading	Float	10	4	UDF_WaterReading	False	0	#,0;-#,0
ElectricReading	Float	10	4	UDF_ElectricReading	False	0	#,0;-#,0
GasReading	Float	10	4	UDF_GasReading	False	0	#,0;-#,0
IWKReading	Float	0	4	UDF_IWKReading	False	0	#,0;-#,0

Quotation

Menu: Sales | Quotation...

• DocNo Format := CompanyCategoryCode;Type

 eg
 B-Shop;Main  => For Maintenance
 B-Shop;Water => For Water Billing
 B-Shop;Park  => For Car Park

• For Meter Reading (eg Water, Electric & etc), Detail can be empty cause system will auto APPEND the itemcode

Note: - Master Description if using - 1.Generate Maintenance it will use the Quotation Master Description. - 2.Generate Meter Reading (eg Water, Electric & etc), it will shown how much the meter usage [Master Description (MMM YYYY) - CurrentReading -PreviousReading=Usage@UnitPrice]. - 2.Generate Meter Reading with "Include Grid Detail Info." Option tick it will use the Quotation Master Description.

• List Field to be copy from Quotation to Invoice

Master	Detail
DocNoEx DocDate Terms Agent Description DocRef1 DocRef2 DocRef3 DocRef4 Project Validity DeliveryTerm CC	Number ItemCode Description Description2 Description3 Remark1 Remark2 Location Project DeliveryDate Qty UOM UnitPrice Tax Disc

• Minimum UDF Fields Required (Header Fields)

Name	Data Type	Caption	Required	Default Value
DocNoSet	Integer	UDF_DocNoSet	False	0
Type	Integer	UDF_Type	False	0

Invoice

Menu: Sales | Invoice...

• Minimum UDF Fields Required (Items Fields)

Name	Data Type	Size	Sub Size	Caption	Required	Default Value	Display Format
LastReading	Float	10	4	UDF_LastReading	False	0	#,0;-#,0
CurrReading	Float	10	4	UDF_CurrReading	False	0	#,0;-#,0

Debit Note

Menu: Sales | Debit Note...

• Minimum UDF Fields Required (Items Fields)

Name	Data Type	Size	Caption	Required	Default Value	Display Format
IVDocNo	String	20	UDF_IVDocNo	False
IVDocDate	Date		UDF_IVDocDate
IVDueDate	Date		UDF_IVDueDate
IVDocAmt	Currency		UDF_IVDocAmt	False	0	#,0.00;-#,0.00
IVOSAmt	Currency		UDF_IVOSAmt	False	0	#,0.00;-#,0.00

Stock Item

Menu: Stock | Maintain Stock Item...

• Item Code to be create

• WATER
• ELECTRIC
• GAS
• IWK
• RTN5Cents => For Rounding Mechanism
• OVERDUE => For Overdue Charge (Just set at Ref Price & enter 0.1 for 10% pa)

• Price Tag => For Different UnitPrice for Meter Reading (eg WATER, ELECTRIC & etc)

Use Disc column as Rebate & Min Charge => Format := Rebate+MinCharge

eg

Lead Time	Type	Description	Input Value
0	Both	Rebate 11.75 & MinCharge 5	11.75+5
1	Rebate Only	Rebate 12.30 & MinCharge 0	12.30+0
2	Min Charge Only	Rebate 0 & MinCharge 5	0+5

• Lead Time => 0: Both, 1: Rebate Only, 2: Min Charge Only
• For MinCharge make sure it had Value else set at 1

Customer Payment

Menu: Customer | Customer Payment...

• Auto Generate Sales DN for overdue IV if UDF_PostDN (in DIY Fields) Default Value is set to True (Default is False)
• Only Knock-off to DN will not regenerate DN again if overdue
• Formula for Age

    Age := DocDate - Knock off Invoice Due Date

• Formula For Qty

    if Age < DayOf(DocDate) then
      Qty := Age else
      Qty := DayOf(DocDate);

• Formula for UnitPrice

    Unit Price := Rate/365 * Knock off amount (Excluding GST)

• Minimum UDF Fields Required (Header Fields)

Name	Data Type	Caption	Required	Default Value
PostDN	Boolean	UDF_PostDN	False	False

Customer Due Listing

Menu: Customer | Print Customer Due Document...

• Auto Generate Sales Debit Note for overdue Invoice & Debit Note (can untick the option if don't wanted to be included before click Apply button)
• It will Generate 1 Customer Code 1 Sales Debit Note
• The rate is from Ref Price of OVERDUE itemcode (just enter 0.1 for 10% pa)
• Formula Qty

    if Age < DaysInAMonth(edDueDate.Date) then
      Qty := Age else
      Qty := DaysInAMonth(edDueDate.Date);

• Formula UnitPrice

    Unit Price := Rate/365 * Outstanding amount (Excluding GST)

01. Set the Date to generate Overdue

02. Tick the following option

• Invoice
• Debit Note (if you wanted to include in calculation overdue)
• Overdue

03. Click Apply button

04. Click 1. Post DN button

Sales Document Listing

Menu: Sales | Print Sales Document Listing...

Is a batch Invoice Document delete base on the parameter selected & result shown in the grid

01. Select Invoice Listing

02. Select Range Date

03. Click Apply button

04. Click Delete button

Only Select follow filter Date Customer Agent Area Company Category Doc. Project

Steps

Menu: Sales | Quotation...

Below is example for Generating Maintenance

01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement

02. Enter/Change the Date & Terms & other Information in Detail

03. Select Recurring Type (i.e. Maintenance).

04. Select Document Number Set to use.

05. Click Save button.

06. Click 3. Generate Bill button.

01. Untick any Customer you don't wanted to Generate

02. Click Ok button to generate

Below is example for Generating Meter Reading

01. Enter/Change the Description to be shown in Sales Invoice & Customer Statement

02. Enter/Change the Date & Terms & other Information in Detail

03. Select Recurring Type (i.e. Water Reading).

04. Select Document Number Set to use.

05. Click Save button.

06. Click 3. Generate Bill button.

01. Untick any Customer you don't wanted to Generate

02. Enter the Current Reading for each Customer

03. Tick Include Grid Detail Info. (optional)

- if you wanted combine Generate Maintenance

- Must use the Generate Maintenance Template(Quotation)

04. Click Ok button to generate

If system prompt "Do you want to set "xxxxxx" as your default document running number set?" Just click Yes to avoid keep prompt again

See also

• Others Customisation