Options (Acc)

Menu: Tools | Options...

Introduction

Settings for the following:

1. General

2. BarCode

3. Miscellaneous

4. Unit Price

5. General Ledger

6. Customer

7. Supplier

General

Automation Server Registration - Use to register/communicate to the external application via Windows platform.

BarCode

To define the cash drawer setting with a compatible device, eg. cash drawer.

To define the barcode setting with a compatible device, eg. barcode printer.

Miscellaneous

Others setting.

To set the display format

To understand the display format. See the below picture:

Numbering Type	Display Format	Example
Accounting Value	#,0.00;(#,0.00)	Amount/DR/CR display format Positive value = 1,000.00 Negative value = (1,000.00)
Currency Rate	#,0.0000	Exchange Rate display format, eg. 1 USD = 4.2334 MYR
Stock Quantity	#,0.00;-#,0.00	Qty display format. Qty In = 2.00 units Qty Out = -2.00 units
Item Selling Price	#,0.00;-#,0.00	Sales Unit Price display format, eg. unit selling price = 25.53
Item Purchase Price / Costing	#,0.00; -#,0.00	Purchase Unit Price and Total Cost display format, eg. unit purchase price = 15.33

Merge Same Item Code

1. Tick this option to merge same items quantity and amount when you print the documents, eg. sales invoice, cash sales, etc.

2. Conditions:

a. Same item Code;

b. Same UOM;

c. Same Unit Price;

d. Sames Disc;

e. Same Tax Code.

Prompt Negative Stock Quantity Dialog Box

Tick this option the system will prompt alert message if the stock below quantity on hand or below re-order level or below minimum quantity in the sales documents.

Show Document Project

1. Tick this option to enable to select the document project.

2. See the example in the screenshot below.

Runtime Stock Costing Calculation for Stock Document

1. To enable to execute the costing calculation when print the stock documents reports (report name ended with Actual Cost) in the Stock Issue, Stock Adjustment and Stock Transfer (available in multiple warehouse module).

2. See the example of stock issue as shown in the screenshot below.

Prompt Duplicate Cheque Number

To alert a message if duplicate cheque number are try to save in Payment Voucher/Official Receipt.

Use Doc Date For Acceptable Transactions Date Checking

1. System will use document date instead of post date to check and allow to save the document based on the allow date set in Maintain Acceptable Transaction Date.

2. For instance, the document date = 01/01/2016 and post date = 17/02/2016. System will not allow to save this document fall outside the acceptable transaction date (ie. 01/02/2016 - 29/02/2016). See the screenshot below.

Post Audit Trail for Stock/Sales/Purchase Detail

To audit log the changes has been made in Sales and Purchase detail.

Default UOM

Default UOM value when create new item in Maintain Stock Item.

Unit Price

To set the unit price priority apply when select the item code for a customer/supplier.

Sales

Purchase

Stock

Cash Sales

Cash Purchase

General Ledger

It is important to define the setting correctly in the new database created.

Customer

It is important to define the Customer setting in the new database created.

Supplier

It is important to define the Supplier setting in the new database created.