SQL Acc F&N Import

Introduction

Is External Shareware Program which to import F&N Text file to

• Sales Invoice
• Sales Credit Note

Export E-Invoice to F&N - Available in Build 18 & Above

• Sales Invoice
• Sales Credit Note

Limitation

• TaxCode with DS will not import.

F & N Specification

• 17 Jun 2015 - ESD soft-drink
• https://download.sql.com.my/customer/Fairy/FN-Acct_Integration_Reference-20150617.zip

• 15 Aug 2016 - ESD Online
• https://download.sql.com.my/customer/Fairy/FN-Acct_Integration_Reference-20160815.zip

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Import Program

• Version (3.5.0.20) - 10 Oct 2024
• Evaluation Limit : 50 Records per file
• https://download.sql.com.my/customer/Fairy/SQLAccFNImp-setup.exe
• MD5 : 0C5BC371CCCD2A67E3AE92F9B7067FCA

History New/Updates/Changes

--Build 20--

• Fixed Export E-IV for CN apply error.
• Fixed Export E-IV dateTimeValidated formatting not correct.

--Build 19--

• Enable Import E-Invoice Info from FnN.
• Fixed Export E-IV header delimiter not correct.

--Build 18--

• Upgrade to Version 3.6.
• Add FnN to Header Field CC as indicator Import from FnN.
• Remove L tax code from import.
• Set Default Open FnN ESD Online Files format.
• Add E-Invoicing Export function.

--Build 17--

• Fixed Use UOMList not working.

--Build 16--

• Add Import Remark to DeliveryTerm Field for CSV format.

--Build 15--

• Add Auto Set to Outlet_ID2 if Debtor_Code2 is empty for CSV format.
• Add Get User Guide Option.

--Build 14--

• Upgrade to Version 3.5.
• Enable support Running In Windows Limited User.
• Fixed Verify Detail Error not untick the Master when itemcode not found.
• Fixed Verify Not Check Item Code UOM.
• Fixed Scrollbar not visible.

--Build 13--

• Upgrade to Version 3.4.
• Add Project & Location Lookup for Posting.

--Build 12--

• Add Outlet_ID2 to shown in Grid.

--Build 11--

• Upgrade to D25 Compiler.
• Upgrade to Version 3.3.
• Remove Import Debtor_Name2.

--Build 10--

• Upgrade to XE10 Compiler.
• Upgrade to Version 3.2
• Add Link to SQL Acc. File | Run.
• Add OutletID=Maintain Customer Code
• Add ESD Online - CSV Format

--Build 9--

• Fix unable to import docamt is 0 even is no DS Code.
• Fix Status no dropdown list.
• Fix Detail not Verify.

--Build 8--

• Fix Get File Error when record is without tax code.

--Build 7--

• Fix CN Get File Error.

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Field Mapping - Header

• As at 17 Jun 2015 - ESD soft-drink - Fixed Length Format

FnN Field	Field Position	Field Size	SQL Accounting Field
Invoice_Date	1	10	DocDate
Invoice_ID	11	10	DocNo
Gross Amount	41	10	DocAmt
Outlet_ID	71	10	Maintain Customer Remark or Code

• As at 15 Aug 2016 - ESD Online - CSV Format

FnN Field	Field Position	Field Size	SQL Accounting Field
Invoice_Date	0	10	DocDate
Invoice_ID	1	15	DocNo
Total_Gross_Amount	4	10	DocAmt
Debtor_Code2	9	10	Customer Code
Debtor_Name2	10	150	Customer Name Not valid for Build 11 & above
Outlet_ID2	11	10	Display Only
Remark	12	200	Delivery Term Available in Build 16 & above

Field Mapping - Detail

• As at 17 Jun 2015 - ESD soft-drink - Fixed Length Format

For Sales Invoice	For Sales Credit Note
FnN Field Field Position Field Size SQL Accounting Field Item_ID 14 10 Itemcode or Maintain Item Code Note Unit or SubUnits 74 or 84 10 Qty Unit_Price 94 10 UnitPrice Discount 104 10 Disc Tax_Code 139 5 Tax SubTotal_Tax_Amount 149 10 TaxAmt SubTotal_Net_Amount 189 10 Amount	FnN Field Field Position Field Size SQL Accounting Field Item_ID 14 10 Itemcode or Maintain Item Code Note Unit or SubUnits 74 or 84 10 Qty Unit_Price 94 10 UnitPrice Discount 104 10 Disc Tax_Code 139 5 Tax SubTotal_Tax_Amount 149 10 TaxAmt SubTotal_Net_Amount 259 10 Amount Reference Reference_date Reference_reason 179 189 199 10 10 50 Description2

• As at 15 Aug 2016 - ESD Online - CSV Format

For Sales Invoice	For Sales Credit Note
FnN Field Field Position Field Size SQL Accounting Field Item_ID 2 10 Itemcode or Maintain Item Code Note Unit or SubUnits 4 or 5 10 Qty Unit_Price 6 10 UnitPrice Discount 7 10 Disc Tax_Code 11 5 Tax SubTotal_Tax_Amount 13 10 TaxAmt SubTotal_Net_Amount 17 10 Amount	FnN Field Field Position Field Size SQL Accounting Field Item_ID 2 10 Itemcode or Maintain Item Code Note Unit or SubUnits 4 or 5 10 Qty Unit_Price 6 10 UnitPrice Discount 7 10 Disc Tax_Code 11 5 Tax SubTotal_Tax_Amount 13 10 TaxAmt SubTotal_Net_Amount 19 10 Amount Reference Reference_date Reference_reason 16 20 17 15 50 10 Description2

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Setting

In SQL Accounting

01. May refer to Point 2 at Things To Consider Before Import/Post
02. Make sure this option is Tick under Tools | Options | Customer

• Perform Tax/Local Amount Rounding

In F&N Import

This can be see under Tools | Options

Options	Description
UOMList	List of UOM available in F&N (Normally is CTN & PCS)
DocNoAsDocNo	0 : F&N DocNo will post to SQLAcc DocNoEx Field 1 : F&N DocNo will post to SQLAcc DocNo Field (Recommended)
FNCodeAsItemCode	0 : F&N ItemCode will check against SQL Accounting | Maintain Item | Note Field 1 : F&N Itemcode same as SQL Accounting Itemcode (Recommended)
FNUOMAsUOM	0 : F&N ItemCode will check against UOMList 1 : F&N Itemcode UOM same as SQLAcc Itemcode UOM (Recommended)
OutletIDAsCompCode	For ESD soft-drink - Fixed Length Format Only 0 : F&N Outlet ID will check against SQL Accounting | Maintain Customer | Remark Field 1 : F&N Outlet ID same as SQLAcc Customer Code (Recommended)

• F&N Outlet ID should be enter in SQL Accounting | Maintain Customer | Remark Field - Not valid for Build 10 & above

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Steps

Import Invoice/Credit Note

Below steps is example to import Sales Invoice
01. Click Sales | Invoice...
02. Click Get File button & system will prompt 2 dialog like below

03. Click Files of Type & select the FnN File Format type
04. Select the F&N Invoice Text Header File

05. Select the F&N Invoice Text Detail File

06. Click Verify button to check the data with SQL Accounting Data
07. Select Project & Location (if Required)
08. Click Post To A/c button if confirm all is ok to post to SQL Accounting

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Remember to check the data with Has Deemed Supplies column which is Tick as system will by pass posting

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Export E Invoice/Credit Note

01. Click Export E-Invoice Status...

02. Select Range Date (E-Invoice Submission date)

03. Select DocType (eg Invoice)

04. Click Apply

05. Click Export

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FAQ

May refer to FAQ

See also

• Others Customisation